Intro to ClickApps

ClickApps allow you to completely customize your team's experience within your Workspace. Choose to enable one or more of these features to create the perfect workflow for your use case.

What you'll need

Enable or disable ClickApps

Owners and admins can enable or disable ClickApps in a few steps:

  1. In the upper-left corner, click your Workspace avatar.

  2. Select Apps, then ClickApps.

  3. On the ClickApps page, enable or disable ClickApps. Dropdown menus above certain toggles allow you to apply the ClickApp to specific Spaces within your Workspace.

    Screenshot of the ClickApps page with an arrow pointing to the ClickApp on/off toggle.

Sort, group, and filter by ClickApps

There are several ways to categorize tasks by their ClickApps! In List view, you can add columns for ClickApps and then sort tasks by these columns.

In both List and Board view, you can group tasks by a few different ClickApps such as Assignee and Priority!

Screenshot of grouping options in List view.png

You are also able to filter tasks by ClickApps such as Priority, Assignee, and Tags.

ClickApps index

Here is a list of all current ClickApps, their use cases, plan requirements, and permissions information:

ClickApp name Use case Plan/important information Permissions
AI Connect tasks, docs, people, and your company’s knowledge with AI. An owner or admin will need to upgrade to a paid plan to purchase AI. Feature availability and limits vary by plan and user role. Learn more.
Automation Automate manual and repetitive tasks. Usage limits are determined by plan. Guests can't set up Automations.
Clip: Screen Recording Create one-click videos of your screen without leaving the platform.
  • Available on all plans.

  • Available on Chrome and Firefox only.

  • On the Free Forever Plan, Clips take up storage space.

Guests can't create Clips.
Comment Reactions React to comments using any emoji. Available on all plans. Everyone, including guests, can use Comment Reactions.
Custom Fields Customize tasks to display dates, phone numbers, emails, dropdowns, checkboxes, links, currencies, and numbers.
  • Free Forever Plan: 100 uses.

  • Unlimited Plan and above: unlimited uses.

Guests with edit or full permissions can edit existing Custom Fields but can't create new ones.
Custom Task IDs Easily reference tasks in ClickUp, in conversation, or via integrations. Available on the Business Plan and above. All newly created tasks will have Custom Task IDs, no matter which user role creates them.
Default Private Views Default any newly created views to private views. Available on the Enterprise Plan only. Everyone, including guests, has newly created views default to private.
Dependency Warning See a warning before closing tasks that are waiting on other tasks. Available on all plans. Everyone, including guests, will see Dependency Warning messages.
Email Send and receive emails without leaving ClickUp.
  • Free Forever Plan: 100 uses.

  • Unlimited Plan and above: unlimited uses.

Guests can't use Email in ClickUp.
GIPHY Use gifs in your comments, Docs, and descriptions Available on all plans. Guests with comment, edit, and full permissions can use GIPHY in ClickUp!
Incomplete Warning Prevent closing tasks with unresolved subtasks, comments, or checklists. Available on all plans. Everyone, including guests, will see Incomplete Warning messages.
LineUp™ Give each person an order of tasks to do next. Available on all plans. Guests can't use LineUp.
Multiple Assignees Allow tasks to have more than one assignee. Available on all plans. Guests with edit or full permissions can assign tasks to Multiple Assignees.
Nested Subtasks Add up to 7 levels of hierarchy to your subtasks.
  • Available on all plans.

  • Available in Task views.

Guests with full permissions can create Nested Subtasks.
Not Started Status Group Adds a status option for tasks that have not been started. Available on all plans. Guests with edit or full permissions can change tasks to Not Started Statuses.
Preview Word, Excel, and Powerpoint View Microsoft Word, Excel, and Powerpoint files that are posted in your Workspace without having to download them. Available on all plans. Everyone, including guests, can preview Microsoft files.
Priority Set priority levels and organize tasks based on importance. Available on all plans. Guests with edit or full permissions can set and change task Priority levels.
Pulse See who's online, what people are working on, and what they did today in real-time.
  • Free Forever Plan: 100 uses.

  • Unlimited Plan and above: unlimited uses.

Guests can't use Pulse.
Quick-Create Statuses Add the ability to create statuses by clicking in-between status groups in List view. Available on all plans. Guests can't create new statuses.
Remap Subtask Due Dates Automatically reschedule subtasks by the same amount you change the parent task's due date.
  • Available on all plans.

  • Not available when dragging and dropping tasks in Gantt view.

Guests with edit or full permissions can change task due dates and Remap Subtask Due Dates.
Reschedule Dependencies Automatically reschedule 'waiting on' task start and due dates by the same amount of time their related 'blocking' task start and due dates are adjusted. Available on all plans. Guests with edit or full permissions can change task due dates and Reschedule Dependencies.
Show status progress

See task progress indicated by pie chart icons.

ShowStatusProgress.png

Available on all plans.

Guests can see the statuses of tasks that have been shared with them.
Sprint Points Add point estimates to any task.
  • Free Forever and Unlimited Plan: 100 uses.

  • Business Plan and above: unlimited uses.

  • Points per Assignee are available on the Business Plan and above.

Guests with edit or full permissions can add or change Sprint Points on tasks.
Sprints Create sprints as Lists to track the progress of your production cycle. Guests can't create Lists, including Sprint Lists.
Tags Add custom tag labels to tasks to organize and classify tasks.

Available on all plans.

  • Guests can't create, edit, or delete Tags.

  • Guests with edit or full permissions can add or remove existing Tags from tasks and Docs.

Tasks in Multiple Lists Allow tasks to be added to multiple Lists.
  • Available on all plans.

  • Not available in Gantt view.

Guests can't use Tasks in Multiple Lists.
Threaded Comments Start a conversation by replying directly on task comments.

Available on all plans.

Guests with comment, edit, or full permissions can use Threaded Comments.
Time Estimates Add time estimates to any task.
  • Available on all plans.

  • Estimates per Assignee are available on the Business Plan and above.

Guests can see Time Estimates if a Workspace owner or admin gives them permission.
Time Estimates Rollup Calculate the total time estimate of a task based on its subtasks.

Available on all plans.

Guests can see Time Estimates Rollup data if a Workspace owner or admin gives them permission.
Time Tracking
  • Track time using our global timer or log time manually.

  • This integrates with our Dashboard feature for detailed reporting.

  • Available on all plans.

  • Time entry descriptions, adding labels to time entries, marking time entries as billable, and tracking time not associated with a specific task are features available on the Business Plan and above.

Guests can see Time Tracking data if a Workspace owner or admin gives them permission.
Time Tracking Rollup Calculate the total time tracked for a task based on its subtasks.

Available on all plans.

Guests can see Time Tracking Rollup data if a Workspace owner or admin gives them permission.
Total Time in Status Show how much time tasks spend in each status.

Available on the Business Plan and above.

Everyone, including guests, can see Time in Status.
Who's Online? See who's online shown by a green dot on their profile picture, similar to Slack.

Available on all plans.

Everyone, including guests, can see Who's Online.
Work in Progress Limits In Board view, set soft limits and get visual indicators when you are at or above the designated Work in Progress Limit.

Available on all plans.

Guests can't see Work in Progress Limits.
Zoom Start a meeting from within ClickUp using the Zoom meeting button or the /zoom /Slash Command.

Available on all plans.

Guests with comment, edit, or full permissions can start Zoom meetings from ClickUp.

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