Work in Progress Limits

  • Updated

Protect your team's capacity with the Work in Progress (WIP) Limits ClickApp. Visually indicate when they're under, near, at, or over capacity on each individual Board view in your Workspace.

Work in Progress limits are not strictly enforced. You can always create, move, or update tasks even if it makes a particular column go over the limit.

What you'll need

  • Work in Progress Limits are available on the Business Plan and above.
  • Guests can use WIP limits.

Supported fields

You can use the following field to set a Work in Progress limit:

  • Task Count (# of task)

  • Time Estimate

  • Sprint Points

  • Money & Number Custom Fields

Screenshot of the different options for calculating totals.

WIP Limits appearance

You'll see the WIP limit counter change appearance based on the limit you've set.

  • Under capacity displays a green WIP limit counter
    Screenshot of a green Work in Progress Limit counter.
  • Nearing or at capacity displays a yellow WIP limit counter with an exclamation mark
    Screenshot of a yellow Work in Progress Limit counter.
  • Over capacity displays a red WIP limit counter with an exclamation mark
    Screenshot of a red Work in Progress Limit counter.
  • No limit set displays a default grey WIP limit counter.

WIP Limits and grouping

Work in Progress Limits can be used however you choose to group your tasks in Board view.

For example:

Alex wants to see if their team is over capacity for work that's in progress. They create a Board view grouped by status and set a limit on the number of tasks in the In Progress status column.

Sam wants to see if their team has urgent and high-priority tasks with large time estimates on top of their workload. They create a Board view grouped by Priority and set a limit on the amount of time estimated.

Enable the Work in Progress Limits ClickApp

Workspace owners and admins can enable the Work in Progress Limits ClickApp at the Workspace level or for individual Spaces.

  1. Click your Workspace avatar in the lower-left corner.

  2. Select ClickApps.
  3. Browse or search for the Work in Progress Limits ClickApp.

  4. Click the Work in Progress Limits ClickApp to enable it in your Workspace.

  5. Uncheck any Spaces which do not need WIP Limits on Board views.

Configure Work in Progress Limits

To set Work in Progress Limits on a specific Board view:

  1. Click the Work in Progress counter in the column header.

  2. Pick which field you want to set a limit on.

  3. Set the limit.

  4. Repeat for any additional columns that need limits.

  5. The WIP counter will visually reflect the status of the column!
Animation of moving tasks to respect Work in Progress limits.

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