ClickApps overview

  • Updated

ClickApps allow you to completely customize your team's experience within your Workspace. Choose to enable one or more of these features to create the perfect workflow for your use case.

What you'll need

Enable or disable ClickApps

Owners and admins can enable or disable ClickApps in a few steps:

  1. Click on your profile avatar in the bottom-left corner of your Workspace and select ClickApps.

    Screenshot highlighting the ClickApps option of the profile avatar menu.
  2. On the ClickApps page, flip the toggles for the ClickApps you'd like to enable. Dropdown menus above certain toggles allow you to apply the ClickApp to specific Spaces within your Workspace.

    Screenshot highlighting the toggle function of the Automation ClickApp on the ClickApps page.

Sort, group, and filter by ClickApps

There are many different ways to categorize tasks by their ClickApps! In List view, you can add columns for ClickApps and then sort tasks by these columns.

Screenshot highlighting the ability to sort tasks by Priority using a Priority column in List view.

In both List and Board view, you can group tasks by a few different ClickApps such as Assignee and Priority!

Screenshot highlighting the ability to group tasks in List view by Assignee, Priority, and Tags in the Group by: settings.

You are also able to filter tasks by ClickApps such as Priority, Assignee, and Tags.

Screenshot highlighting the ability to filter tasks by Priority, Assignee, and Tags in List view.

ClickApps index

Here is a list of all current ClickApps, their use cases, Plan requirements, and permissions information:

ClickApp name

Use case

Plan/important information

Permissions

Automation

Automate manual and repetitive tasks.

Usage limits are determined by Plan.

Guests can't set up Automations.

Clip: Screen Recording

Create one-click videos of your screen without leaving the platform.

  • Available on all Plans.

  • Available on Chrome and Firefox only.

  • On the Free Forever Plan, Clips take up storage space.

Guests can't create Clips.

Collaborative Editing

Edit task descriptions and Docs with multiple people just like Google Docs.

Available on all Plans.

Guests with comment, edit, or full permissions can take part in Collaborative Editing.

Comment Reactions

React to comments using any emoji.

Available on all Plans.

Everyone, including guests, can use Comment Reactions.

Custom Fields

Customize tasks to display dates, phone numbers, emails, drop-downs, checkboxes, links, currencies, and numbers.

  • Free Forever Plan: 100 uses.

  • Unlimited Plan and above: unlimited uses.

Guests with edit or full permissions can edit existing Custom Fields but can't create new ones.

Custom Task IDs

Easily reference tasks in ClickUp, in conversation, or via integrations.

Available on the Business Plan and above.

All newly created tasks will have Custom Task IDs, no matter which user role creates them.

Dashboards

Create and organize anything in ClickUp visually using charts, numbers, and more.

  • Free Forever Plan: 100 uses.

  • Unlimited Plan and above: unlimited uses.

Guests can be invited to specific Dashboards with view-only permissions.

Default Private Views

Default any newly created views to private views.

Available on the Enterprise Plan only.

Everyone, including guests, has newly created views default to private.

Dependency Warning

See a warning before closing tasks that are waiting on other tasks.

Available on all Plans.

Everyone, including guests, will see Dependency Warning messages.

Docs Home

Organize and work on all of your Docs in one central location.

Available on all Plans.

Everyone, including guests, can use Docs Home.

Email

Send and receive emails without leaving ClickUp.

  • Free Forever Plan: 100 uses.

  • Unlimited Plan and above: unlimited uses.

Guests can't use Email in ClickUp.

GIPHY

Use gifs in your comments, Docs, and descriptions

Available on all Plans.

Guests with comment, edit, and full permissions can use GIPHY in ClickUp!

Incomplete Warning

Prevent closing tasks with unresolved subtasks, comments, or checklists.

Available on all Plans.

Everyone, including guests, will see Incomplete Warning messages.

LineUp™

Give each person an order of tasks to do next.

Available on all Plans.

Guests can't use LineUp.

Milestones

Mark important tasks as Milestones to make them stand out.

  • Free Forever Plan: 10 uses.

  • Unlimited Plan and above: unlimited uses.

Guests can't mark tasks as Milestones.

Multiple Assignees

Allow tasks to have more than one assignee.

Available on all Plans.

Guests with edit or full permissions can assign tasks to Multiple Assignees.

Nested Subtasks

Add up to 7 levels of hierarchy to your subtasks.

  • Available on all Plans.

  • Available in Task views.

Guests with full permissions can create Nested Subtasks.

Not Started Status Group

Adds a status option for tasks that have not been started.

Available on all Plans.

Guests with edit or full permissions can change tasks to Not Started Statuses.

Preview Word, Excel, and Powerpoint

View Microsoft files without leaving ClickUp.

Available on all Plans.

Everyone, including guests, can preview Microsoft files.

Priority

Set priority levels and organize tasks based on importance.

Available on all Plans.

Guests with edit or full permissions can set and change task Priority levels.

Pulse

See who's online, what people are working on, and what they did today in real-time.

  • Free Forever Plan: 100 uses.

  • Unlimited Plan and above: unlimited uses.

Guests can't use Pulse.

Quick-Create Statuses

Add the ability to create statuses by clicking in-between status groups in List view.

Available on all Plans.

Guests can't create new statuses.

Relationships

Relate tasks, Docs, and anything in ClickUp.

Available on all Plans.

Guests with edit or full permissions can add Relationships between items.

Remap Subtask Due Dates

Automatically reschedule subtasks by the same amount you change the parent task's due date.

  • Available on all Plans.

  • Not available when dragging and dropping tasks in Gantt view.

Guests with edit or full permissions can change task due dates and Remap Subtask Due Dates.

Reschedule Dependencies

Automatically reschedule 'waiting on' task start and due dates by the same amount of time their related 'blocking' task start and due dates are adjusted.

Available on all Plans.

Guests with edit or full permissions can change task due dates and Reschedule Dependencies.

Sprint Points

Add point estimates to any task.

  • Free Forever and Unlimited Plan: 100 uses.

  • Business Plan and above: unlimited uses.

  • Points per Assignee are available on the Business Plan and above.

Guests with edit or full permissions can add or change Sprint Points on tasks.

Sprints

Create sprints as Lists to track the progress of your production cycle.

Guests can't create Lists, including Sprint Lists.

Tags

Add custom tag labels to tasks to organize and classify tasks.

Available on all Plans.

  • Guests can't create, edit, or delete Tags.

  • Guests with edit or full permissions can add or remove existing Tags from tasks and Docs.

Tasks in Multiple Lists

Allow tasks to be added to multiple Lists.

  • Available on all Plans.

  • Not available in Gantt view.

Guests can't use Tasks in Multiple Lists.

Threaded Comments

Start a conversation by replying directly on task comments.

Available on all Plans.

Guests with comment, edit, or full permissions can use Threaded Comments.

Time Estimates

Add time estimates to any task.

  • Available on all Plans.

  • Estimates per Assignee are available on the Business Plan and above.

Guests can see Time Estimates if a Workspace owner or admin gives them permission.

Time Estimates Rollup

Calculate the total time estimate of a task based on its subtasks.

Available on all Plans.

Guests can see Time Estimates Rollup data if a Workspace owner or admin gives them permission.

Time in Status

Show how much time tasks spend in each status.

Available on the Business Plan and above.

Everyone, including guests, can see Time in Status.

Time Tracking

  • Track time using our global timer or log time manually.

  • This integrates with our Dashboard feature for detailed reporting.

  • Available on all Plans.

  • Time entry descriptions, adding labels to time entries, marking time entries as billable, and tracking time not associated with a specific task are features available on the Business Plan and above.

Guests can see Time Tracking data if a Workspace owner or admin gives them permission.

Time Tracking Rollup

Calculate the total time tracked for a task based on its subtasks.

Available on all Plans.

Guests can see Time Tracking Rollup data if a Workspace owner or admin gives them permission.

Who's Online?

See who's online shown by a green dot on their profile picture, similar to Slack.

Available on all Plans.

Everyone, including guests, can see Who's Online.

Work in Progress Limits

In Board view, set soft limits and get visual indicators when you are at or above the designated Work in Progress Limit.

Available on all Plans.

Guests can't see Work in Progress Limits.

Zoom

Start a meeting from within ClickUp using the Zoom meeting button or the /zoom /Slash Command.

Available on all Plans.

Guests with comment, edit, or full permissions can start Zoom meetings from ClickUp.

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