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Public sharing

Share work with contractors and clients without inviting them to your Workspace.

You can publicly share many items in your Workspace with a link. Publicly shared items are marked, so you can easily see what's shared outside your Workspace.

What you'll need

  • Public sharing is available on all ClickUp plans.
  • Advanced public sharing settings are available on the Enterprise Plan.
  • Guests can't share items.
  • Third-party cookies are required to view publicly shared items.
  • Private Lists, Folder, and Spaces cannot be shared publicly.

Items that can be shared publicly

Anyone with the public link can view the item on a web browser. They do not need a ClickUp account.

Hierarchy locations and their Chats share permissions and sharing. When a member is given access to a location, they are also given access to the Chat and vice versa. Guests cannot access Chat.

Publicly shared items are view only. Private tasks in these items are not visible. Applied filters are included in publicly shared views. 

The following table details which items can be shared by plan:

Item Free Forever Unlimited Business Business Plus Enterprise
Everything No No Yes Yes Yes
Spaces No No No No  Yes 
Folders and Lists You can publicly share views of a Folder or List. You can publicly share views of a Folder or List.

You can publicly share views of a Folder or List.

You can publicly share views of a Folder or List.

You can publicly share views of a Folder or List.
Tasks You can publicly share a view-only task. You can publicly share a view-only task. You can publicly share a view-only task. You can publicly share a view-only task. You can publicly share a view-only task.

Docs, wikis, and pages

Templates

Whiteboards

 Yes Yes Yes  Yes Yes

Form view

List view

Board view

Calendar view

Gantt view

Timeline view

Table view

Mind Map view

Map view

 You can publicly share Form view from a Space, Folder, or List. You can publicly share Form view from a Space, Folder, or List.

You can publicly share Form view from a Space, Folder, or List.

All other views can be publicly shared from the Everything level. 

You can publicly share Form view from a Space, Folder, or List.

All other views can be publicly shared from the Everything level. 

You can publicly share Form view from a Space, Folder, or List.

All other views can be publicly shared from the Everything level. 

Publicly shared Calendar views display in 12-hour time even if you have 24-hour time enabled in your settings.

Access public sharing settings

Accessing the public sharing settings differs by item. 

Docs, wikis, pages, and Whiteboards

To access the public sharing settings for these items:

  • Find and open a Doc, wiki, page, or Whiteboard and click Share in the upper-right corner. 
  • From Docs Hub in the Docs table, right-click the Doc name and select Sharing & Permissions.
  • If the Doc or Whiteboard was created as a view, you can also right-click the item name in the Views Bar. 

Views

To access the public sharing settings for views:

  • From the Views Bar, right-click the view name and select Sharing & Permissions.

Everything, Spaces, Folders, Lists, and tasks

To access the public sharing settings for these items:

  • In the Sidebar, click the ellipsis ... next to the item and select Sharing & Permissions.
  • From a Space or Folder's Overview, click Share in the upper-right corner. 

Publicly share an item

To publicly share an item:

  1. From the item's sharing settings, select Sharing & Permissions.
  2. Click the Share link with anyone toggle to on.
    Screenshot of advanced settings when sharing a location or item publicly.
    • You can customize the default advanced settings.

When tasks and Docs are publicly shared, a banner displays. Publicly shared views have a globe badge in the upper-right of the Views Bar.

Screenshot of the banner at the top of a publicly-shared Doc.

You can click the banner or badge to see the shared item on the web. You can also click Share setting to turn public sharing off for this item.

Customize advanced settings

Advanced settings vary by item. Following are all of these settings:

  • Expire link: Only available on Enterprise Plans.
    The link never expires by default. You can choose an expiration time of 7, 30, or 90 days. Or you can set a custom date. 
  • Share link with search engines: Allow the link to be indexed by search engines.
  • Embed code: Copy the code and embed it on any website. 
  • Public duplication: Allow anyone to duplicate the Doc.
  • Autosize embed height: When embedded, the Doc will size to the available width and height. 
  • Allow opening tasks on click: If there are tasks embedded in the Whiteboard, allow people to click to open them. 
  • Share task properties: Select what task info can be seen. 

See all publicly shared items in your Workspace

Owners and admins on the Enterprise Plan can see all publicly shared items in one location. To open the location:

  1. In the upper-left corner, click your Workspace avatar.
  2. Select Settings, then Security & Permissions.
  3. Scroll to the Publicly shared items section.
  4. You can search for items, see who the item was shared by, and the date it was shared. 
  5. You can stop publicly sharing all items or individual items in this location. When you stop sharing, public links will no longer work. To stop publicly sharing:
    • All items: In the upper-left corner of the item table, can click Stop sharing all.

      Clicking this button will immediately turn off public sharing for every item in your Workspace.

      Screenshot of both options in the Publicly shared items table: Stop sharing all and Stop sharing.

    • Individual items: To the far-right in the item's row, click Stop sharing. Public sharing for that item will immediately turn off.

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