Share Spaces, Folders, Lists, and tasks with others and set individual permissions to limit what people can do and see.

This article covers sharing Spaces, Folders, List, and tasks, but you can also share Docs, Dashboards, Goals, and views!

What you'll need

• Spaces, Folders, Lists, and tasks can be shared on all plans.
  • Sharing Spaces with Teams is an Enterprise Plan feature.
• Only full permissions can be set for shared Spaces on Free Forever through Business Plus Plans.
  • Specific permissions can be set for Spaces on the Enterprise Plan.
• Specific permissions can be set for Folders, Lists, and tasks on all plans.
• You can share Folders, Lists, and tasks with guests.
• Spaces cannot be shared with guests.
• Guests cannot share items.

Permissions when sharing

When sharing and setting permissions, Spaces function differently from Folders, Lists, and tasks.

Share a Space

You can share a Space with all Workspace members or make it private and choose individual members to share it with. When you share a Space, only full permissions can be given unless you are on the Enterprise Plan. 

Private Spaces can be identified by a lock icon next to them in the Sidebar.

You can see who has access to a private Space from the Spaces page or the Sidebar.

From the Spaces page:

1. In the upper-left corner, click your Workspace avatar.
2. Click Settings.
3. In the sidebar, select Spaces.

From the Sidebar:

1. In the Sidebar, hover over a private Space.
2. Click the ellipsis ... menu.
3. Select Sharing & Permissions.

Set permissions for Spaces

This feature is only available on Enterprise Plans.

When sharing a Space, you can give people or Teams Full, Edit, Comment, or View only permissions for that Space. 

To set permissions:

1. In the Sidebar, hover over the Space and click the ellipsis... icon.
2. Select Sharing & Permissions.
3. In the Share this Space modal, click the dropdown to the right of the person or Team icon. 
4. Select a permission level. 

Members with full Space permissions can delete Lists within the Space.

Share a Space with a Team

Public and private Spaces can be shared with Teams in Enterprise Workspaces.

To share a Space with a Team:

1. In the Sidebar, hover over a Space and click the ellipsis ... menu.
2. Select Sharing & Permissions.
3. Use the invite field to search for a Team, or click the expand icon next to Teams.
4. Click a Team to give the members of that Team access to the Space.

Remove someone from a private Space

If you no longer want someone to access your private Space, you can remove them.

To remove someone from a private Space:

1. In the Sidebar, hover over the private Space and click the ellipsis ... menu.
2. Click Sharing & Permissions.
3. Type the person's name in the search bar or find them using the expand buttons.
4. Click the toggle to the right of their name to remove them.

Share a Folder or List

To share a Folder or List:

1. From the Sidebar, hover over the Folder or List you want to share and click the ellipsis ... menu.
2. Select Sharing & Permissions.
3. Under the Share with section, click the expand icon to see who has access and edit their permissions.
   • Click Copy link to share the internal link with those who have permission to view the item.
   • Click Edit all to bulk edit permissions.
4. Add a new user by typing their email address into the search bar at the top or remove users by clicking the toggle to the right of their name.

The Workspace owner and Folder/List creator have their own badges. A warning appears before you remove access from an item's creator.

Share a task

To share a task:

1. Open a task.
2. In the upper-right corner, click Share.
   
3. Under the Share With section, click the expand icon to see who has access and edit their permissions.
4. Add a new user by typing their email address into the search bar at the top of the modal. Remove a user by clicking the toggle to the right of their name.

You can also share a task with another member of your Workspace by @mentioning them in the comments and selecting Invite on the message that appears.