Add a Timeline view

Timeline view is a linear way to visualize and schedule your tasks.

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What you'll need

  • 60 uses of Timeline view are included on the Free Forever Plan

  • 100 uses of Timeline view are included on the Unlimited Plan.
  • Unlimited uses of Timeline view are included on the Business Plan and above. 
  • The following actions count as uses:
    • Creating or opening a Timeline view.
    • Editing the view. 
    • Creating or moving a task. 
    • Editing a task while in Timeline view. 
    • Any action taken while using Timeline view. 
  • Everyone, including guests, can create Timeline views.

Add a Timeline view

To add a Timeline view:

  1. Click + Add in the Views Bar to open the Views modal.

  2. Optional: You can check the Private view box if you don't want anyone else to access this view or the Pin view box if you want the view to always display in your Views Bar.
  3. Select Timeline.

  4. Once the view has been created you can give the view a name and customize it using the Customize menu on the right.

To add new tasks to the Timeline, click anywhere on the Timeline or drop existing tasks onto the Timeline from the sidebar. Drag from each end of the task to expand or shrink their duration, as needed.

Use Timeline view

You can customize Timeline view to display the information most important to you by using the following options located at the top of the view.

Tasks on Timeline view are sorted in chronological order. This means that tasks that have an earlier start date will appear closer to the top. Next, tasks will be sorted based on duration. 

Tasks with identical start and due dates will be sorted in alphabetical order.

See Days, Weeks, or Months

By default, Timeline is in days. To change this, select the Day dropdown menu and select a different option.

Note: You can also zoom in or out of the Timeline by clicking the - or + buttons.

Me Mode and People sidebar

Turning on Me Mode by clicking Me mode will display only tasks assigned to you while the People sidebar allows you to see the assigned tasks of anyone in the Workspace or many different users at once.

Group menu

You can use the Group menu to choose how your tasks are organized in your view from the following options: 

  • Status
  • Assignee
  • Priority
  • Tags
  • Custom Field

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Show

Customize your Timeline view further by clicking the Show button. There, you'll be given the following options:

  • Color tasks by: Show tasks in the color of their List, status, or the color of their value for a dropdown Custom Field.

  • Send notifications: Enable or disable notifications based on changes to the Timeline.

  • Expand task names: Show the full task names or compress them based on the length of the task on the Timeline.

  • Show future recurring tasks: Show future recurring tasks on the Timeline.

  • Hide weekends: Hide weekends from the view.

  • Subtasks: Hides or show subtasks on the Timeline.

  • Closed tasks: Hide or show closed tasks.

  • Location: Show the hierarchy location of each task

  • Parent name: Hide or show parent task names.

  • Assignees: Hide or show the task's assignee.

  • Tasks in Multiple Lists: Hide or show tasks that appear in multiple Lists.

Unscheduled and overdue sidebar

To the right, the unscheduled and overdue tasks sidebar shows overdue tasks, assigned tasks that haven't been scheduled, and private tasks.

Screenshot of the unscheduled and overdue sidebar in Timeline view.

When collapsed, the sidebar shows the total tasks of each type. You can reschedule them by dragging and dropping them onto the Timeline view.

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