Make Spaces, Folders, Lists, and tasks private so only certain people can access them.

Spaces, Folders, Lists, tasks, and Goals are public by default. Dashboards are private by default.

Owners and admins on the Enterprise Plan can make new Spaces private by default.

What you'll need

• Spaces, Folders, Lists, and tasks can be made private on all plans.
• Private Spaces, Folders, Lists, and tasks can be shared with specific users or Teams.
• Guests cannot edit privacy settings.
• Guests do not have access to Spaces.
• Hierarchy locations and their Chats share permissions and sharing. When a member is given access to a location, they are also given access to the Chat and vice versa. Guests cannot access Chat.

This article covers versions 3.0 and 4.0. Learn what's new in ClickUp 4.0!

Make a location private in ClickUp 4.0 

There are multiple ways to make a location private in ClickUp 4.0.

From your Home Sidebar

To make a Space, Folder, or List private from your Home Sidebar:

1. In your Global Navigation, click Home.
2. In your Home Sidebar, hover over the location and click the ellipsis ... icon.
   • Alternatively, right-click the location.
3. Select Sharing & Permissions.
   
4. Click Make Private.
5. Use the search bar at the top to add people to the location.
6. Set individual user permissions by clicking Full and selecting from the options.

From the Spaces Sidebar

To make a Space, Folder, or List private from the Spaces Sidebar:

1. In your Global Navigation, click Spaces.

   • If you don't see the item in your Global Navigation, click More and select it.

   • To keep the item visible in your Global Navigation, pin it.

2. In the Spaces Sidebar, hover over the location and click the ellipsis ... icon.
   • Alternatively, right-click the location.
3. Select Sharing & Permissions.
4. Click Make Private.
5. Use the search bar at the top to add people to the location.
6. Set individual user permissions by clicking Full and selecting from the options.

Make a location private in ClickUp 3.0 

To make a Space, Folder, or List private in ClickUp 3.0:

1. In the Sidebar, hover over the location and click the ellipsis ... icon.
   • Alternatively, right-click the location.
2. Select Sharing & Permissions.
3. Click Make Private.
4. Use the search bar at the top to add people to the location.
5. Set individual user permissions by clicking Full and selecting from the options.

Permissions for private locations

When members or guests with limited permissions are granted full access to a Space or Folder that changes from private to public, these people retain the same permissions.

If someone else created the location you are making private, a popup will display informing you that you are about to remove their access to it. Click Keep creator if you want them to maintain access after the location is made private.

Tasks in Multiple Lists

Tasks in a private Space that are added to a public Space using Tasks in Multiple Lists will be visible to everyone who can access the public Space. When you move a Folder or List from a private Space to a public one, the tasks in the Folder or List become public.

Leave a private Space

If you no longer need access to the items in a private Space, you can leave it. You'll have to be invited back to the Space if you want to access items from it later.

Before the creator of a private Space can leave it, they must share the Space with someone or transfer ownership of it.

To leave a private Space from your Home Sidebar in ClickUp 4.0 or Sidebar in ClickUp 3.0:

1. Hover over the location and click the ellipsis ... icon.
   • Alternatively, right-click the location.
2. Hover over More.
   
3. Click Leave Space Permanently.

Transfer ownership of a private Space

By default, a private Space is only accessible to the person who made it private.

Owners and admins can transfer ownership of a private Space in two scenarios:

• The owner of the private Space is removed from the Workspace.
• On an Enterprise Plan Workspace, admins have been granted advanced permissions to manage private Spaces.

Make a task private

To make a task private:

1. Open a task.
2. In the upper-right corner, click Share.
3. Click Make Private.
   • You can use the search bar at the top to add new or existing users to the task. You can also set user permissions using the dropdown menu to the right of each person's name.

If someone else created the task you are making private, a popup will appear informing you that you are about to remove their access to it. Click Keep creator if you want them to maintain access after the task is made private.

When a task is moved to a private List or Folder, the task creator will retain full edit permissions automatically. The task will be displayed in their Shared with me section.

If you share a private task, the user you shared it with will need to request access to the task. Access requests can be approved from Inbox.