Make Spaces, Folders, Lists, and tasks private so only certain people can access them.

Spaces, Folders, Lists, tasks, and Goals are public by default. Dashboards are private by default.

Owners and admins on the Enterprise Plan can make new Spaces private by default.

What you'll need

• Spaces, Folders, Lists, and tasks can be made private on all plans.
• Private Spaces, Folders, Lists, and tasks can be shared with specific users or Teams.
• Guests cannot edit privacy settings.
• Guests do not have access to Spaces.
• Hierarchy locations and their Chats share permissions and sharing. When a member is given access to a location, they are also given access to the Chat and vice versa. Guests cannot access Chat.

Make a location private

There are multiple ways to make a location private.

From your Home Sidebar

To make a Space, Folder, or List private from your Home Sidebar:

1. In your Global Navigation, click Home.
2. In your Home Sidebar, hover over the location and click the ellipsis ... icon.
   • Alternatively, right-click the location.
3. Select Sharing & Permissions.
   
4. Click Make Private.
   • If someone else created the location you are making private, a pop-up will display, informing you that you are about to remove their access to it. Click Keep creator if you want them to maintain access after the location is made private.

From the Spaces Sidebar

To make a Space, Folder, or List private from the Spaces Sidebar:

1. In your Global Navigation, click Spaces.
   • If you don't see the item in your Global Navigation, click More and select it.
   • To keep the item visible in your Global Navigation, pin it.
2. In the Spaces Sidebar, hover over the location and click the ellipsis ... icon.
   • Alternatively, right-click the location.
3. Select Sharing & Permissions.
4. Click Make Private.
   • If someone else created the location you are making private, a pop-up will display informing you that you are about to remove their access to it. Click Keep creator if you want them to maintain access after the location is made private.

Permissions for private locations

When members or guests with limited permissions are granted full access to a Space or Folder that changes from private to public, they retain those permissions.

See who has access to a private location

A lock icon will display when a location is private. The lock icon in the upper-right corner of the open location shows the number of people and Teams with access to this location. 

Tasks in Multiple Lists

Tasks in a private Space that are added to a public Space using Tasks in Multiple Lists will be visible to everyone who can access the public Space. When you move a Folder or List from a private Space to a public one, the tasks in the Folder or List become public.

Leave a private Space

If you leave a private Space, you'll need to be invited back to access items from it later.

If the only person with access to a private Space leaves it, the Space becomes inaccessible to everyone in the Workspace except the owner. Workspace owners can transfer ownership of inaccessible Spaces.

To leave a private Space from your Home Sidebar:

1. Hover over the location and click the ellipsis ... icon.
   • Alternatively, right-click the location.
2. Hover over More.
   
3. Click Leave Space Permanently.

Transfer ownership of private, inaccessible Spaces

 On all plans, Workspace owners can transfer ownership of inaccessible Spaces.

Make a task private

To make a task private:

1. Open a task.
2. In the upper-right corner, click Share.
3. Click Make Private.
   • You can use the search bar at the top to add new or existing users to the task. You can also set user permissions using the dropdown menu to the right of each person's name.

If someone else created the task you are making private, a popup will appear informing you that you are about to remove their access to it. Click Keep creator if you want them to maintain access after the task is made private.

When a task is moved to a private List or Folder, the task creator will retain full edit permissions automatically. The task will be displayed in their Shared with me section.

If you share a private task, the user you shared it with will need to request access to the task. Access requests can be approved from Inbox.