Make Spaces, Folders, Lists, and tasks private so only certain people can access them.

Spaces, Folders, Lists, tasks, and Goals are public by default. Dashboards are private by default.

What you'll need

• Spaces, Folders, Lists, and tasks can be made private on all plans.
• Private Spaces, Folders, Lists, and tasks can be shared with specific users or Teams.
• Guests cannot edit privacy settings.
• Guests do not have access to Spaces.
• Hierarchy locations and their Chats share permissions and sharing. When a member is given access to a location, they are also given access to the Chat and vice versa. Guests cannot access Chat.

Make a Space private

To make a Space private:

1. In the Sidebar, click the ellipsis ... next to the Space.
2. Select Sharing & Permissions.
3. Click Make Private.
4. Use the search bar at the top to add additional Workspace members.

If someone else created the Space you are making private, a popup will appear informing you that you are about to remove their access to it. Click Keep creator if you want them to maintain access after the Space is made private.

Tasks in a private Space that are added to a public Space using Tasks in Multiple Lists will be visible to everyone who can access the public Space. When you move a Folder or List from a private Space to a public one, the tasks in the Folder or List become public.

Owners and admins on the Enterprise Plan can make new Spaces private by default.

Leave a private Space

If you no longer need access to the items in a private Space, you can leave it. You'll have to be invited back to the Space if you want to access items from it later.

To leave a private Space:

1. In the Sidebar, hover over the private Space and click the ellipsis ... menu.
2. Select Space settings.
3. Click Leave Space Permanently.

Before the creator of a private Space can leave it, they must share the Space with someone or transfer ownership of it.

Transfer ownership of a private Space

By default, a private Space is only accessible to the person who made it private.

Owners and admins can transfer ownership of a private Space in two scenarios:

• The owner of the private Space is removed from the Workspace.
• On an Enterprise Plan Workspace, admins have been granted advanced permissions to manage private Spaces.

Make a Folder or List private

To make a Folder or List private:

1. In the Sidebar, click the ellipsis ... next to the Space.
2. Select Sharing & Permissions.
3. Click Make Private.
4. Use the search bar at the top to add additional Workspace members.
5. Set user permissions by clicking Full and selecting from the options.

When members or guests with limited permissions are granted full access to an item that changes from private to public, these people retain the same permissions.

If someone else created the Folder or List you are making private, a popup will appear informing you that you are about to remove their access to it. Click Keep creator if you want them to maintain access after the Folder or List is made private.

Make a task private

To make a task private:

1. Open a task.
2. In the upper-right corner, click Share.
3. Click Make Private.
   • You can use the search bar at the top to add new or existing users to the task. You can also set user permissions using the dropdown menu to the right of each person's name.

If someone else created the task you are making private, a popup will appear informing you that you are about to remove their access to it. Click Keep creator if you want them to maintain access after the task is made private.

When a task is moved to a private List or Folder, the task creator will retain full edit permissions automatically. The task will be displayed in their Shared with me section.

If you share a private task, the user you shared it with will need to request access to the task. Access requests can be approved from Inbox.