Do you thrive with a classic to-do list? Use List view!

Feature availability and limits vary by plan and user role. Learn more

Use List view

List view is required for every Space, Folder, and List in ClickUp.

This article covers grouping tasks, editing columns, interacting with tasks, and more.

Group tasks in List view

Group tasks together to organize them in a List view.

You can group your tasks by clicking Customize and then Group in the top right corner of your Workspace. You have the option to group by the following:

• Status

• Assignee

• Priority

• Tags

• Due date

• None

• Custom Field

When changes are made to a view, a popup will appear in the lower-right providing the option to Save the view. Click Autosave view if you would like all new changes to save automatically.

Filter tasks in List view

Filter and search to show the tasks that meet specific criteria.

Sort tasks in List view

Sort tasks to show them in a specific order.

Add or remove List view columns

Customize which fields are displayed in List view by adding or removing columns. 

To add or remove columns in List view:

1. In the upper-right corner of the List to the right of the last column, click the plus icon.
   • Alternatively, right-click a task in the List view and select Add a column.

2. Show or hide the field column:

   • To create a new field and add it as a column, click the field name.
   • To show or hide an existing field, click the Add existing tab and click the toggle to the right of the field name to show or hide it. 

Rearrange columns

To rearrange columns, click and drag column headers left or right.

You can also rearrange columns manually by clicking a column header. The following options are available from the column header:

• Move to start: Place the column all the way to the left.

• Move to end: Place the column all the way to the right.

Create tasks from List view

To create tasks in List view: 

1. In the upper-right corner of the List view, click Add task. Or from an open view, click +Add task at the bottom of a group of tasks. 

Create tasks in grouped and filtered views

When a view is grouped or filtered, any tasks you create from the view will have their fields set to match the group and filter automatically.

The following fields are set automatically when included in a view filter:

• Status 
• Dropdown 
• Priority 
• Tags 
• Label 
• Number 
• Rating 
• Text 
• Long text 
• Checkbox 
• Start date 
• Due date 
• Status is closed
• Task type

Create tasks from files

You can also create new tasks in List view by dragging and dropping files from your device directly into the List. The file will be attached to the new task. Each file creates a new task.

Show status progress

Enable the Show status progress ClickApp to display task status icons as a pie chart. The pie is filled in as tasks move towards your done and closed statuses.

Convert tasks and subtasks

Drag and drop tasks and subtasks to convert them into tasks, subtasks, or nested subtasks.

A bold line shows where the task will be moved. 

Update tasks in bulk

Use the Bulk Action Toolbar to quickly select multiple tasks and make bulk changes in List view. You can add assignees, tags, and even archive or delete tasks.

To activate the Bulk Action Toolbar:

1. Hover over a task and click the circle to the left of the task's name.

2. Choose from several Bulk Action Toolbar editing options.

Interact with tasks

You have several options to quickly edit or preview tasks in List view:

• Rename: In List view hover over the task name and click the pencil icon to rename it.

• Task description preview: If there is a task description, when you hover over the task name you'll see a text icon. Hover over the icon to see a preview of the task description.

• Pinned image preview: You can preview pinned cover images by hovering over the image thumbnail next to the task name.

Customize your List view

Manage the settings and appearance of List views.

Use List views to see all your tasks

You can use List view to see all the tasks in your Workspace. In ClickUp 3.0, this is called an Everything level view.

Publicly share a List view with anyone

Publicly share a view with someone outside your Workspace.

Share a private List view

There are two ways to share your private view, by sharing it with others in your Workspace or with a link. 

Private view sharing with people in your Workspace is fully available during early access. Future limits may apply.