Use permissions to limit who can access Folders, Lists, tasks, views, Docs, Dashboards, and Goals. You can set permissions for individual guests, members, and Teams.
What you'll need
- On our Free Forever Plan, everyone who joins your Workspace can only have full access to create and edit items.
- On our paid plans, members and guests can be given specific permissions.
Set permissions
You can set permissions when:
- Sharing items with the members and guests in your Workspace.
- Inviting someone to join your Workspace by sharing an item with them.
- Sharing an item with someone you've invited to your Workspace, even if they haven't joined yet.
Learn how to share and set permissions for specific items:
Space permissions
On all plans except Enterprise, permissions can't be set for Spaces:
- Full, edit, comment, or view-only permission levels can be set for Spaces on Enterprise Plans.
- On all other plans, to limit access you can make a Space private and invite specific people and Teams.
Guests can't access Spaces. You can share individual Folders, Lists, and tasks with them.
Chat permissions
If the Chat is associated with a specific Space, Folder, or List, you can access that location's sharing and permissions settings. Updating a location-based Chat's sharing and permissions also updates the location's sharing and permissions and vice versa.
Full, edit, comment, and view only permissions
When you invite people by sharing items and locations
There are four permission levels available for people in your Workspace:
| Level | Description |
| View only | Gives the person read-only access to an item. |
| Comment | Permits the person to add and reply to comments on an item. |
| Edit | Permits the person to make changes to an item, including sharing it with others. The person isn't able to delete the item. |
| Full | Permits the person to create, edit, share, and delete items. |
The access given by these permissions varies by the item or location shared and the user's role.
For example, the edit permissions level on a Folder allows members to share that Folder, but guests can't share anything, even with edit permissions.
Permissions in detail
Learn additional details about how permissions work in ClickUp.
Intro to public sharing
Learn how to share items in your Workspace.
Intro to guests
Learn about guest types and their permissions in your Workspace.
Invite people to join your Workspace
Learn how to invite people to your Workspace!
Manage user permissions
Admins and owners on all plans can manage certain user permission settings.
Make Spaces, Folders, Lists, and tasks private
Learn how to make Spaces, Folders, Lists, and tasks private so only certain people can access them.