Intro to permissions

Use permissions to limit who can access Folders, Lists, tasks, views, Docs, Dashboards, and Goals. You can set permissions for individual guests, members, and Teams.

What you'll need

  • On our Free Forever Plan, everyone who joins your Workspace can only have full access to create and edit items.
  • On our paid plans, members and guests can be given specific permissions.

Set permissions

You can set permissions when:

  • Sharing items with the members and guests in your Workspace.
  • Inviting someone to join your Workspace by sharing an item with them.
  • Sharing an item with someone you've invited to your Workspace, even if they haven't joined yet.

Learn how to share and set permissions for specific items:

Space permissions

On all plans except Enterprise, permissions can't be set for Spaces: 

  • Full, edit, comment, or view-only permission levels can be set for Spaces on Enterprise Plans. 
  • On all other plans, to limit access you can make a Space private and invite specific people and Teams.

Guests can't access Spaces. You can share individual Folders, Lists, and tasks with them.

Permission levels

There are four permission levels available for people in your Workspace:

Level Description
View only Gives the person read-only access to an item.
Comment Gives the person the ability to add and reply to comments on an item.
Edit Gives the person the ability to make changes to an item, including sharing it with others. The person isn't able to delete the item.
Full Gives the person the ability to create, edit, share, and delete items.

Permissions vary by the type of item and user role.

For example, the edit permissions level on a Folder allows members to share that Folder, but guests can't share anything, even with edit permissions.

When you try to access a location without permission, a modal displays You don't have access to this.

Screenshot of the you don't have access to this modal.png

Permissions in detail

Learn additional details about how permissions work in ClickUp.

Intro to public sharing

Learn how to share items in your Workspace.

Intro to guests

Learn about guest types and their permissions in your Workspace.

Invite people to join your Workspace

Learn how to invite people to your Workspace!

Custom permissions

Learn how to set custom permissions for each user role on the Business Plus and Enterprise Plans.

Make Spaces, Folders, Lists, and tasks private

Learn how to make Spaces, Folders, Lists, and tasks private so only certain people can access them.

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