Intro to views

Each view provides a unique perspective on your work.

You can see individual tasks on a List, Board, or Calendar view. You can see how tasks are connected on Gantt view. You can use Team or Workload view to see how work is distributed among team members.

Add a view to a location

To add a view:

  1. From the Views Bar at the top of a Space, Folder, or List click + View.

  2. Optional: You can check the Private view box if you don't want anyone else to access this view or the Pin view box if you want the view to always display in your Views Bar.

  3. Select a view or use the search bar. 

  4. Once the view has been created you can give the view a name and customize it using the Customize menu on the right. 


Open a view

To open an existing view:

  • From the Views Bar at the top of a Space, Folder, or List, click the view name. 

Task views

Task views are different ways of viewing tasks. 

With different ways of grouping, sorting, and filtering, you control how you see your tasks. 

Plus, you can save your views for everyone else to see!

List view:
The most common way to easily manage and prioritize your tasks.

List is a required task view for every Space, Folder, and List in ClickUp. It's the most flexible view in terms of grouping, sorting, and filtering. 

Board view:
Board view is the go-to view for agile teams.

This view lets you visualize tasks by status. You can drag-and-drop tasks to easily move them through your workflow.

Calendar view:

Calendar view is your place for planning, scheduling, and resource management. Sync your Google Calendar and more!

Team view:

Team view is great for project managers.
Team view shows you what people are working on, what they've finished, and everyone's capacity.

Gantt view:
Use Gantt view to plan out projects, manage time spent, and set deadlines. You can even track Milestones and export your Gantt as a PDF.

Activity view:
Add an Activity view anywhere in your Workspace to see all of the work in that location. 

Timeline view:
Visualize your schedule linearly with flexible organization. Timeline view is perfect for roadmaps, planning, and resource management.

Workload view:
Enable this ClickApp for your entire Workspace to visualize team capacity and manage resources. 

Mind Maps:
Create a Mind Map of your tasks or a free-form Mind Map for planning projects or organizing ideas. Link, create, edit, and delete tasks (and subtasks) right from your view!

Check out our new Mind Map feature in Whiteboards!

Table view:
In Table view, every row is the same height, every field is a column, and by default, there is no separation by List or status.

Table view is great for analyzing a lot of info at once.

Map view:
Looking for your next job location, real estate listing, or delivery address for an upcoming task?

Coupled with the Location Custom Field, Map view allows you to clearly see where your tasks are located!

Page views

Page views let you use additional resources alongside your tasks. 

Dashboard view:

Dashboard view puts your Dashboards right next to your work. Use Dashboard view to ensure your team can easily find the data they need.

Create a Dashboard view from scratch. Or select a Dashboard view template for task tracking, team collaboration, time-tracking metrics, project management, client collaboration, or Sprint planning.

Whiteboard view:

Whiteboards are collaborative work areas you can add at the Everything, Space, Folder, or List level as views. 

Chat view:
Chat views are where you'll keep in touch about items unrelated to a specific task.

Also available as a Dashboard card!

Doc view:
Create, collaborate, and keep all of your work in one place by creating wikis and Docs for whatever you're working on.

Embed view:
Share interactive items or content from other platforms right within ClickUp! 

Form view:

Drag-and-drop fields to quickly create a Form and start gathering data. Easily share your forms with anyone by copying the direct link or embed code to insert the Form directly into your website.

Set a default view

Set a view as the default to make sure everyone sees it first when opening a specific location.

Pin a view

Pin a view to place it before your other views.

To pin a view:

  1. Open the view.
  2. At the top, hover over the view's name.
  3. Click the ellipsis ... icon.
  4. Click Pin.

Require a view

When you create a Space, you can make a view required.

Protect a view

Protect views so no one else can make changes.

Create a private view

If you don't need other people to access your view, then you can make it private.

Was this article helpful?