Gantt view

  • Updated

Plan time, manage resources, visualize dependencies, and so much more with ClickUp's Gantt view.

What you'll need

  • 100 uses of Gantt view are included on the Free Forever Plan.
  • Unlimited uses are included on paid Plans.
  • Guests can use Gantt view.

Video overview

Check out the following ClicTip video on Gantt view!

Add a Gantt view

You can add a Gantt view at any level of the ClickUp Hierarchy.

  1. Click + View.

  2. Select Gantt.

  3. Enter a name for the view.

  4. Check the Private view box if you don't want anyone else to access it.

  5. Check the Pin view box if you want it to always display.

  6. Click Add View.

Showing items in Gantt view

The Gantt view's sidebar is expandable to see your hierarchy, including Spaces, Folders, and Lists. Each of these can be expanded further by clicking the dropdown arrow to the left of the name.

Hover over the level you wish to expand to reveal an icon to the left of the item. Clicking that icon will expand or collapse all levels to tasks and subtasks.

Easily adjust your Gantt sidebar through drag-and-drop to create your ideal order for tasks, Lists, and Folders.

When you expand a List, all scheduled tasks and subtasks will be shown.

Screenshot highlighting the 'expand' icon in Gantt view.

If a task or subtask is not displayed, it's likely unscheduled. To change that, all you need to do is line up with the unscheduled task and click to add it to the date you want. 

Screenshot highlighting the 'Click to schedule task' button in Gantt view.

Tasks in a Done or Complete status are displayed on Gantt views by default. You can hide any status using filters.

Sorting tasks in Gantt view

You can sort tasks in Gantt view by:

Syncing the sort order between Gantt and List view

The task sort order will sync between Gantt and List views when they are located at the same level of the hierarchy, the Gantt view is manually sorted, and when your List view is:

  • Grouped by: None.
  • Manually sorted.
  • Subtasks: Expand all.

Add tasks and more in Gantt view

Easily add Folders, Lists, tasks, and subtasks right from the Gantt view sidebar!

  1. Go to any Gantt view in your Workspace.

  2. Hover to the right of a Space, Folder, List, or task.

  3. Click the + icon to create a Folder, List, task, or subtask.

Gif of someone hovering over the Gantt sidebar and seeing options to add Hierarchy layers.

Managing Dependencies

Draw lines between tasks to automatically set and visualize dependencies.

Gif of someone creating dependencies by dragging a line between two items in Gantt view.

When Reschedule Dependencies is enabled, dragging a task with dependencies will automatically reschedule all subsequent tasks in the chain. 

Gif of someone rescheduling several dependencies at once by dragging a task with 'Reschedule Dependencies' enabled.

Delete dependencies by hovering over and clicking on the dependency line and then selecting Delete.

Progress Percentage

Quickly determine how much is required to complete a Folder or List by hovering over the progress bar. Progress percentage is calculated by tasks completed divided by the total tasks in the group. 

Screenshot of the progress bar in Gantt view.

Rescheduling groups of tasks

Move an entire Space, Folder, or List on the chart to remap all contained tasks' start and due dates. 

Gif of someone rescheduling an entire Space of tasks by draggin and dropping in Gantt view.

Bulk Edits

Edit tasks in bulk without ever leaving your Gantt view!

  1. Hover over the tasks you'd like to edit

  2. Click the task selector on the left side

  3. Use the Multitask Toolbar to make your edits

Note: If you're simply looking to make bulk edits to the due date, drag-and-drop those tasks to the correct dates on the Gantt view.

Gif of someone changing several task statuses at once using the Bulk Action Toolbar in Gantt view.

Setting up your chart

Click the Show button and select Color Scheme.

Default: Each task is colored by open, active, or complete. Blue tasks are active, Green are complete, and Yellow are Milestones. 

Screenshot of the default color scheme in Gantt view.

Priority: Tasks are colored based on priority flags. Either Red (Urgent), Yellow (High), Blue (Normal), Grey (Low) , or White (none).

Screenshot of the 'color by priority' scheme in Gantt view.

Status: Tasks are colored by the status they're currently in. Spaces, Folders, and Lists are colored by type. 

Screenshot of the 'color by status' scheme in Gantt view.

List: Tasks and Lists are colored by the Lists set color. Spaces and Folders are still differing shades of grey.

Screenshot of the 'color by List' scheme in Gantt view.

Other options available in the Show menu:

Gantt tools

You can switch the Critical Path and Show Slack Time toggles on.

Slack Time allows you to easily identify areas where tasks can be adjusted without impacting the project completion date.

Read more about critical path here!
Please note that both Critical Path and Slack Time are available on our Business Plan and above.

Full screen mode

  • When enabled, you can minimize the Sidebar and view your chart full screen.

Hide and skip weekends

  • Checking this option will automatically reschedule all visible tasks on a weekend to the following Monday.

Reschedule dependencies

  • When enabled, dragging a task with dependencies will automatically reschedule all subsequent tasks in the chain. 

  • When disabled, tasks are rescheduled independently even if blocking other tasks in the dependency chain. 

Allow Live Updates

  • This enables our Web Sockets for Gantt which makes all updates from other users appear instantly. 

Show Planned List Bar

  • Once a start date and a due date have been added to a List, you can see it reflected in the Planned List Bar. This is used to visualize List's dates against the tasks in your Gantt view.

Screenshot of the 'planned list bar' in Gantt view.

Tasks in Multiple Lists

  • Show or hide

Subtasks in Multiple Lists

  • Show or hide

Timescales

Click the Week/Day button to open the Timescales menu and see your project tasks by hour, day, week, month, or year!

  • Day/Hour: the marker line will reflect the current hour

  • Month/Day: the marker line will reflect the current day

  • Week/Day: the marker line will reflect the current day

  • Year: the marker line will reflect the current year

Columns 

Click plus + in the Gantt sidebar to open the Show Columns menu. Click a column name to view information like Assignee(s), Status, and Time Tracked for each task in the view.

Adjust columns to your desired size by dragging the width in the Gantt view sidebar to fully visualize task details.

Note: Columns with a fixed width, like start date or due date, cannot be manually adjusted.

Export options

Users on our Business Plan and above have the option to export a Gantt view as a PDF or PNG. Add a header or footer with whatever text you desire, or add the Project Name, Current Date, or Current Time!

Note: The Project Name variable will populate with the name of the List, Folder, Space, or Everything based on where the Gantt view is located.

This is perfect for emailing a copy of your project plan to clients or sharing with anyone outside your Workspace.

Milestones

Milestones will be displayed as diamonds in Gantt view. To create a Milestone just right-click on any task that you create and click on the Mark as Milestone option to convert it to a Milestone.

Milestones will display on the due date or start date of the task if no due date is available.

You can convert Milestones back to tasks just as easily by going to the ellipsis ... menu in the task and converting them back.
Note: The Free Forever Plan offers 10 uses of Milestones. Unlimited Plan and above offers unlimited Milestones.

Additional Resources

Does Gantt view not quite service your needs? We recommend these options!

  • Workload view allows you to see workload by user!

  • Timeline view with customized y-axis where you'll be able to group by people, tag, List, and much more!

Was this article helpful?