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Create and edit Spaces

Spaces are the highest organizational level of your Workspace and hold all of your Folders and Lists.

What you'll need

  • Spaces are included in all ClickUp plans.
    • Workspaces on the Free Forever Plan have access to 5 Spaces.
    • Workspaces on the Unlimited Plan and above have access to unlimited Spaces.
  • Guests cannot create, edit, or view Spaces.
  • On the Enterprise Plan, you can share Spaces with Teams.

This article covers versions 3.0 and 4.0. Learn what's new in ClickUp 4.0!

Space settings

Some settings, like ClickApps, are implemented at the Space level. 

Other settings, like statuses, privacy, and Custom Fields, can be set at the Space level, but are overridden and further customized at levels below the Space. By default, all Folders and Lists inherit settings from their parent Spaces. 

The settings you choose when creating a Space can be changed anytime.

Create a Space in ClickUp 4.0

There are multiple ways to create a Space in ClickUp 4.0.

From your Home Sidebar

To create a Space from your Home Sidebar:

  1. In your Global Navigation, click Home.
  2. In your Home Sidebar:
    • In the upper-right, click the plus icon and select Space.
    • Or, scroll down the Space section and click the plus icon next to Spaces.
  3. Name the Space. Space names must be 32 characters or less. 
    Screenshot of the create Space modal.png
  4. Add additional details. A full list can be found later in the article.
  5. Click Continue. 
  6. Choose a pre-configured workflow or customize your own. You can also do the following:
    • Choose your default view settings:
    • Create your own statuses for a custom workflow or use one of our pre-made templates. 
      Any settings for statuses on the Space act as defaults for Folders and Lists, but can be overridden at any time.
    • Decide which ClickApps you want to enable in your Space. 
  7. Click Create Space.  

From the Spaces Sidebar

To create a Space from the Spaces Sidebar:

  1. In your Global Navigation, click Spaces.
    • If you don't see the item in your Global Navigation, click More and select it.
    • To keep the item visible in your Global Navigation, pin it.
  2. From the Spaces Sidebar:
    • In the upper-right, click the plus icon and select Space.
    • Or, scroll down to the bottom and click New Space.
  3. Name the Space. Space names must be 32 characters or less. 
  4. Add additional details. A full list can be found later in the article.
  5. Click Continue. 
  6. Choose a pre-configured workflow or customize your own. You can also do the following:
    • Choose your default view settings:
      • Required views: Select which views you would like to require, or use a template. List view is required for all Spaces.
      • Default View Templates: Use a template to see a similar view everywhere.
    • Create your own statuses for a custom workflow or use one of our pre-made templates. 
      Any settings for statuses on the Space act as defaults for Folders and Lists, but can be overridden at any time.
    • Decide which ClickApps you want to enable in your Space. 
  7. Click Create Space.  

From All Spaces

To create a Space from All Spaces:

  1. Open All Spaces.
  2. In the upper-right, click New Space.
    Screenshot of the New Space button.png
  3. Name the Space. Space names must be 32 characters or less. 
  4. Add additional details. A full list can be found later in the article.
  5. Click Continue. 
  6. Choose a pre-configured workflow or customize your own. You can also do the following:
    • Choose your default view settings:
      • Required views: Select which views you would like to require, or use a template. List view is required for all Spaces.
      • Default View Templates: Use a template to see a similar view everywhere.
    • Create your own statuses for a custom workflow or use one of our pre-made templates. 
      Any settings for statuses on the Space act as defaults for Folders and Lists, but can be overridden at any time.
    • Decide which ClickApps you want to enable in your Space. 
  7. Click Create Space.  

Create a Space in ClickUp 3.0

There are multiple ways to create a Space in ClickUp 3.0.

From the Sidebar

To create a Space from the Sidebar:

  1. In the Sidebar, click the plus icon next to Spaces.
  2. Name the Space. Space names must be 32 characters or less. 
  3. Add additional details. A full list can be found later in the article.
  4. Click Continue. 
  5. Choose a pre-configured workflow or customize your own. You can also do the following:
    • Choose your default view settings:
    • Create your own statuses for a custom workflow or use one of our pre-made templates. 
      Any settings for statuses on the Space act as defaults for Folders and Lists, but can be overridden at any time.
    • Decide which ClickApps you want to enable in your Space. 
  6. Click Create Space.  

From All Spaces

To create a Space from All Spaces:

  1. Open All Spaces.
  2. In the upper-right, click New Space.
  3. Name the Space. Space names must be 32 characters or less. 
  4. Add additional details. A full list can be found later in the article.
  5. Click Continue. 
  6. Choose a pre-configured workflow or customize your own. You can also do the following:
    • Choose your default view settings:
      • Required views: Select which views you would like to require, or use a template. List view is required for all Spaces.
      • Default View Templates: Use a template to see a similar view everywhere.
    • Create your own statuses for a custom workflow or use one of our pre-made templates. 
      Any settings for statuses on the Space act as defaults for Folders and Lists, but can be overridden at any time.
    • Decide which ClickApps you want to enable in your Space. 
  7. Click Create Space.  

Optional details when creating a Space

When creating a Space, the following optional details can be added:

  • Enter a Space description.
  • Select a Space icon and color, or upload your own. The optimal dimensions to upload a Space icon are 300px by 300px.
  • Make the Space public, private, or shared with specific people.
    • You can only grant members full access to Spaces. Guests do not have access to Spaces.
    • You can choose different privacy settings for Folders, Lists and tasks within a Space.
      Owners and admins on the Enterprise Plan can make new Spaces private by default.
  • Click Use Templates to use a Space template.

Edit a Space

Edit Space settings.