Create and edit Spaces

Spaces make up the highest organizational level of your Workspace and hold all of your Folders and Lists.

Some settings, like ClickApps, are implemented at the Space level. 

Other settings, like statuses, privacy, and Custom Fields, can be set at the Space level, but are overridden and further customized at levels below the Space. By default, all Folders and Lists inherit settings from their parent Spaces. 

The settings you choose when creating a Space can be changed anytime.

What you'll need

  • Spaces are included in all ClickUp plans.
    • Workspaces on the Free Forever Plan have access to 5 Spaces.
    • Workspaces on the Unlimited Plan and above have access to unlimited Spaces.
  • Guests cannot create, edit, or view Spaces.
  • On the Enterprise Plan, you can share Spaces with Teams.

Spaces Home

In ClickUp 3.0, you can easily view, show, and hide all of the available Spaces in your Workspace using Spaces Home.

Create a Space from scratch

To create a new Space from scratch:

  1. Open the Create new Space modal:
    • In ClickUp 2.0, in the Sidebar click + New Space.
    • In ClickUp 3.0, in the Sidebar hover to the right of Spaces and click the plus icon.
      Screenshot of the plus icon.
  2. Name your Space and click Next.
    • Space names must be 32 characters or less. 
  3. In ClickUp 3.0, you have the option to enter a Space description.
  4. Select an avatar color and icon, or upload your own. Click Next.
    • The optimal dimensions to upload a Space logo are 300px by 300px.
  5. Choose to make the Space public, private, or shared with specific people. Click Next.
    • You can only grant members full access to Spaces. Guests do not have access to Spaces.
    • You can choose different privacy settings for Folders, Lists and tasks within a Space. 
    • Owners and admins on the Enterprise Plan can make new Spaces private by default.
  6. Create your own statuses for a custom workflow or use one of our pre-made templates. Click Next.
    • Any settings for statuses on the Space act as defaults for Folders and Lists, but can be overridden at any time.
  7. Decide which ClickApps you want to enable in your Space. Click Next.
  8. Choose your default settings for view:
  9. Click Review Space
    • You can make changes, if necessary. 
  10. Click Create Space

Create a Space from a template

When you create a Space from a template, you can customize many of the settings.

To create a new Space from a template:

  1. Open the Create new Space modal:
    • In ClickUp 2.0, in the Sidebar click + New Space.
    • In ClickUp 3.0, in the Sidebar hover to the right of Spaces and click the plus icon.
  2. From the Create new Space modal, select the Use Template tab.
  3. Search for or choose a Space template.
  4. From the open template, click Use Template.
  5. From the Use Space Template modal, configure the following settings:
    • Space name: Space names must be 32 characters or less.
      Screenshot of the Use Space Template modal. 
    • Import everything: Import the template exactly as is.
    • Customize import items: Import select items from the template.
    • Import as is: Use the task start dates and due dates included in the template.
    • Remap Dates: Create custom task start dates and due dates.
    • Nope: Do not include archived tasks.
    • Yes, but make them unarchived: Include archived tasks and unarchive them.
    • Yes (keep them archived): Include archived tasks and keep them archived.
  6. Click Use Template.

Edit a Space

Workspace owners, admins, and Space owners can edit a Space.

To edit an existing Space:

  1. From the Sidebar, hover over the Space.
  2. Click the ellipsis..., select Space settings, then select All Space settings
    Screenshot of the Space settings menu.
  3. From the Edit Space modal, edit any of the items.
  4. Click Save changes

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