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Intro to Spaces

Spaces are the second level of the ClickUp Hierarchy. This is where you arrange your different workflows or types of work.

What you'll need

  • Spaces are available on all ClickUp plans.
    • Workspaces on our Free Forever Plan have a limit of 5 Spaces.
      • This limit includes inaccessible Spaces.
    • Workspaces on our Unlimited Plan and above have unlimited Spaces.
  • Guests do not have access to Spaces.
  • Limited members and limited members view only have access to Spaces that have been shared with them. 
  • The number of Lists and Folders you can have per Space depends on your plan:
    • Free Forever Plan: 40 Lists and 100 Folders per Space
    • Unlimited Plan: 200 Lists and 200 Folders per Space
    • Business Plan: 400 Lists and 400 Folders per Space
    • Business Plus Plan: 1,000 Lists or Folders per Space

    • Enterprise Plan: 1,000 Lists or Folders per Space

      Archived Lists and Folders do not count toward these limits.

This article covers versions 3.0 and 4.0. Learn what's new in ClickUp 4.0!

Spaces Home

View, show, and hide all of the available Spaces in your Workspace using Spaces Home.

Create and edit Spaces

Create and edit Spaces.

Set up a Space

Spaces break down your organization into different departments, teams, groups, high-level initiatives, or anything you want to group at a high level. 

For example, if you create a Workspace to manage your entire business, you can use Spaces to organize your customer success, marketing, and other departments: 

You could even create a separate Space to manage personal items and tasks.

Privacy settings

Only members can create and see Spaces. Guests do not have access to Spaces. 

When creating a Space, you can choose to make it public, or only share it with certain members of your Workspace.

Beyond these Space privacy settings, you can also set permissions for Folders, Lists and tasks within a Space. Setting permissions allows you to choose who can create, edit, and delete items within Spaces.

Space statuses

You'll also be able to set statuses for tasks within this Space. Statuses let you visualize different phases of your task workflows. For example:

  • To do

  • In progress

  • Review

  • Complete

By default, all Folders within this Space will inherit the Space statuses. You can override the Space defaults and choose different statuses for Folders and Lists within a Space.
Admins or the Space owner can add or edit statuses in an existing Space.

Owners and admins can see all Space statuses from their settings.

Set up Space statuses in ClickUp 4.0

There are multiple ways to set up Space statuses in ClickUp 4.0.

From your Home Sidebar

To set up or edit Space statuses from your Home Sidebar:

  1. In your Global Navigation, click Home.
  2. In the Spaces section of your Home Sidebar, hover over the Space and click the ellipsis ... icon.
    • Alternatively, right-click the Space.
  3. Select Task statuses to open the statuses modal.
  4. Select a status template or create custom statuses for the Space.
    Screenshot of the status modal.png
  5. Click Add status under the various status groups to create new statuses. You can also click the ellipses ... next to an existing status to rename it, change its color, or delete it.
  6. In the lower-right corner, click Apply changes.

From the Spaces Sidebar

To set up or edit Space statuses from the Spaces Sidebar:

  1. In your Global Navigation, click Spaces.
    • If you don't see the item in your Global Navigation, click More and select it.
    • To keep the item visible in your Global Navigation, pin it.
  2. In the Spaces Sidebar, hover over the Space and click the ellipsis ... icon.
    • Alternatively, right-click the Space. 
  3. Select Task statuses to open the statuses modal.
  4. Select a status template or create custom statuses for the Space.
  5. Click Add status under the various status groups to create new statuses. You can also click the ellipses ... next to an existing status to rename it, change its color, or delete it.
  6. In the lower-right corner, click Apply changes.

Set up Space statuses in ClickUp 3.0

In ClickUp 3.0, you can set up or edit Space statuses from the Sidebar:

  1. In the Sidebar, hover over the Space and click the ellipsis ... icon.
    • Alternatively, right-click the Space.
  2. Select Task statuses to open the statuses modal.
  3. Select a status template or create custom statuses for the Space.
  4. Click Add status under the various status groups to create new statuses. You can also click the ellipses ... next to an existing status to rename it, change its color, or delete it.
  5. In the lower-right corner, click Apply changes.

Choose your ClickApps

ClickApps allow you to customize your Workspace's features and complexity. Some ClickApps can be activated and deactivated at the Space level, allowing you to create granular workflows.

Required views

By default, List View is the only required view for Spaces, Folders, and Lists. You can choose to add other required views for each of your Spaces.

When creating a Space, you'll be asked if you want to enable other types of views by default. For example:  Board, Team, Calendar, or Gantt.

To make a view the default:

  1. From the Views Bar, right-click the view.
  2. Click the toggle to activate Set as default view.

Add a Space to your favorites

Add your most-used Spaces to your favorites.

Inaccessible Spaces

Spaces can become inaccessible when the person who created the Space is no longer part of the Workspace.

For Workspaces on the Enterprise Plan, Spaces can also become inaccessible when:

Transfer ownership of inaccessible Spaces

Learn how to transfer ownership of inaccessible Spaces.