Intro to Spaces

Spaces are the second level of the ClickUp Hierarchy.

This is where you decide how simple or complex your work should be. Keep in mind you can create as many Spaces as you want, but we recommend limiting them to larger units, as explained below. 

What you'll need

  • Spaces are available on all ClickUp Plans.

    • Workspaces on our Free Forever Plan have a limit of 5 Spaces.

    • Workspaces on our Unlimited Plan and above have unlimited Spaces.

  • Guests do not have access to Spaces.

How do I set them up?

Spaces break down your organization into different departments, teams, groups, high-level initiatives, or anything you want to group at a high level. 

For example, if you create a Workspace to manage your entire business, you can use Spaces to organize your customer success, marketing, and other departments: 

You could even create a separate Space to manage personal items and tasks.


Privacy settings in Spaces

Only members can create and see Spaces. Guests do not have access to Spaces. You can still add Guests to Folders, Lists, and Tasks within Spaces - but you cannot add Guests to entire Spaces. 

When creating a Space, you can choose to make it public, or only share it with certain members of your Workspace.

Beyond these Space privacy settings, you can also set permissions for Folders, Lists and tasks within a Space. Setting permissions allows you to choose who can create, edit, and delete items within Spaces.

Setting up Space Statuses

You'll also be able to set Statuses for tasks within this Space. Statuses are basically just different phases of your task workflows. For example:

  • To do

  • In progress

  • Review

  • Complete

By default, all Folders within this Space will inherit the Space statuses. However, you can always override the Space defaults and choose different Statuses for Folders and Lists within a Space.
Admins or the Space owner can add or edit statuses in an existing Space:

  1. Click the ellipsis ... next to the Space you’re editing.

  2. In the Space Settings menu click Statuses.

  3. In the What task statuses do you want? modal, select the status template you are editing or add a new template.

  4. Edit or add statuses.

  5. Click Review changes.

  6. Review your changes then click Save changes.


Owners and admins can view all Space statuses from their settings.

Choosing your ClickApps

ClickApps allow you to customize your Workspace's complexity at the Space level. They are turned on and off at the Space level only, allowing you to create Spaces with simple workflows and Spaces with more advanced workflows (like engineering) in the same Workspace. 

You can choose to enable one or more of the following features:

Required Views

By default, List View is the only required view for Spaces, Folders, and Lists. You can choose to add other required views for each of your Spaces.

When creating a Space, you'll be asked if you want to enable other types of views by default (Ex: Board, Team, Calendar, or Gantt).

You can click the ellipsis ... on a view to make it the default view for your Space.

Editing Existing Spaces

Workspace admins and owners or the owner of the Space can update existing Spaces. They can also update Space settings on the go using our Mobile app!

  1. Click the ellipsis ... next to the Space you’re editing.

  2. Choose an action from the Space Settings menu, from the More submenu, or click All Space settings for more choices.

  3. Make your changes.


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