Permissions overview

  • Updated

Do you have sensitive information that you want locked down? Set permissions for important things in ClickUp.

Permission settings determine what people can and can't do in your Workspace.

Give your team can comment permissions to your company policies Doc. With can comment, they can add comments to provide feedback without editing the actual policies.

Spaces do not have permission settings. If you need to control access to Spaces, you can make a Space private, invite specific people, and then set permissions on the Space's Folders, Lists, views, and tasks.

For example, you may want to limit the visibility of payroll tasks from the rest of your organization.

You can do this by making your Payroll team Folder private, and sharing the Folder with just the @payroll Team.

What you'll need

  • On our Free Forever Plan, everyone who joins your Workspace can only have full access to create and edit items.

  • On paid plans, everyone including paid guests can be granted permissions.

Permission levels

There are four standard permission levels:

  • View only: Grants read-only access to the item.

  • Comment: Can add and reply to comments on the item.

  • Edit: Can make changes to the item, including sharing it with others. Cannot delete the item.

  • Full: can create, edit, share, and delete items.

Permissions vary by the type of item and user role. Here is an example of the permissions available when sharing a task:

Screenshot of the permissions menu when sharing a task.

Set Permissions

You can set permissions when sharing items with guests and members in your Workspace.

Learn how to share and set permissions for the following items:

Delete items Custom Permission

On our Business Plus and Enterprise Plans, specific user roles can be granted the Delete Items permission including the option to only allow users to delete items they created.

Screenshot of Advanced Permissions highlighting the Delete Items Custom Permission

Public Sharing

You can share a public, read-only version of tasks, Docs, or views. This keeps everyone on the same page even if they haven't joined your Workspace!

Members, admins, and Workspace owners with edit permissions can publicly share items.

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