Quickly compare pricing and permissions for owners, admins, members, limited members, and limited members read only. Learn how to invite or convert people to these user roles.
This article covers owners, admins, and member-type user roles. To learn about the guest-type user roles, take a look at our Guest-type user roles article.
User role availability and limits vary by plan. Learn more
Limited member availability
The limited member and limited member read only user roles are slowly being released to every Workspace. Owners and admins will receive an email before these roles are activated in their Workspace.
How do I know if the roles are available in my Workspace?
If Limited Member is an option when inviting someone to a Workspace location or item these user roles are available.
If you have any questions about these new user roles, please contact Support.
Member user role types
There are different member-type roles to fit the needs of everyone in your organization. This table provides an overview of member-type roles:
| Role | Overview |
| Limited members read only |
Available on the Unlimited Plan and above. Limited members read only have view-only permissions to locations and items they are invited to. They cannot be given comment, edit, or full permissions to a location or item. Unlike guests, limited members read only can be invited to Spaces! This role eliminates noise for people who don't actively engage in the details. When they need to collaborate and communicate they can use Chat. |
| Limited members |
Available on all plans. Unlike guests, limited members can be invited to and create Spaces! On Unlimited Plans and above, when you share a location or item with a limited member, you can give them view-only, comment, or edit permissions to that location or item. This role makes it easier to manage user access when you need to limit access by default. This role is great for people who only need access to the locations where they work and Chat. |
| Members |
By default, members have full permissions to all public items. On Business Plus plans and above, Custom role permissions can be given. This role is helpful for people who work and collaborate on multiple tasks and cross-functional teams. |
Admin role
You can think of admins as members with extra permissions to manage the Workspace, including billing, permissions, and integrations. By default, the admin role has every custom role permission activated except the Custom Role permission.
On Business Plus and Enterprise plans, Workspace owners can disable any custom role permission for all admins. They can also create a custom admin role with access to all permissions.
Owner role
The owner created your Workspace or had ownership transferred to them. Each Workspace can only have one owner.
Pricing, permissions, and inviting
This table compares pricing, permissions, and the ways these user roles are invited to your Workspace:
| Pricing, permissions, and inviting | Limited members read only | Limited members | Members | Admins | Owners |
| Plan availability | Unlimited Plans and above | All plans | All plans | All plans | All plans |
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Pricing When you remove a limited member, member, or admin from your Workspace, their seat remains open. If your Workspace has an open seat, you can fill it by adding a paid user or converting a limited member read only or guest to a paid role at no charge. If you add a paid user in the middle of your billing cycle, you're charged a prorated amount for the number of days left until your plan renews. See our article Manage admins, members, and guests to learn how to check if you have any open member seats. Take a look at our Pricing page to see the subscription fee per plan. |
There is no subscription fee for limited members read only. |
A subscription is charged for each limited member you add to your Workspace. |
A subscription is charged for each member you add to your Workspace. |
A subscription is charged for each admin you add to your Workspace. | A subscription is charged for the Workspace owner. |
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Permission level To learn how View-only, comment, and edit permissions impact default permissions to specific items and locations, use the tables in our Permissions in detail article. For example, by default, a member has access to all public Folders. A member with comment permissions to a Folder can comment on tasks in this Folder, but can't edit the Folder settings. |
Limited members read only have view-only permissions to locations and items they are invited to. They can be invited to any location or item in your Workspace, including Spaces! When a comment, edit, or full permission to a location or item is given, the user becomes a limited member and a subscription fee is charged.
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By default, limited members have full permissions to locations and items they are invited to. They can be invited to any location or item in your Workspace, including Spaces! See our article Default permissions for guests, limited members, members, and admins for an overview of Workspace-level permissions for this role. On all plans, view-only, comment, or edit permissions to the locations and items can be given. |
By default, members have full permissions to all public locations and items. Custom role permissions are available on Business Plus plans and above. See our article Default permissions for guests, limited members, members, and admins for an overview of Workspace-level permissions for this role. On all plans, view-only, comment, or edit permissions to the locations and items can be given. |
By default, admins have full permissions to all public locations and items. Custom role permissions are available on Business Plans and above. See our article Default permissions for guests, limited members, members, and admins for an overview of Workspace-level permissions for this role. On all plans, view-only, comment, or edit permissions to the locations and items can be given. |
Owners have full permissions to all public locations and items. They have full access to all Workspace settings.
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Can this user type invite people to your Workspace? See our article Manage user permissions to learn how to edit default invite permissions. |
No |
Yes. Limited members can only invite guests. This permission can be edited. |
Yes. This permission can be edited. |
Yes. This permission can be edited. |
Yes |
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How do I invite this user type to my Workspace? Learn how to invite a new person to your Workspace or convert a current Workspace user to another role. Limited members read only can also request to become a limited member or member. |
Share locations or items with them. |
Share locations or items with them. |
Invite them to join your Workspace. | Invite them to join your Workspace. |
A Workspace can only have one owner. The Workspace must be transferred from the original owner to a new owner. |
Manage individual permissions for limited members and limited members read only
Individual limited member and limited member read only individual permissions are available on the Unlimited plan and above.
To activate individual permissions:
- In the upper-left corner, click your Workspace avatar, then Settings.
- Select People.
- On the Manage People page, select the Limited Members tab.
- Limited members read only have a View only badge to the right of their name.
- Click the Time estimates, Time tracked, Add/remove tags, or Create views icons to activate or deactivate features for that person.
If a limited member or limited member read only has individual permissions activated, they can do the following:
- Time Estimates and Time Tracking are activated by default. If these settings are deactivated, guests can't use them.
- Add or remove Tags on tasks and Docs.
- Create views, including Docs.
Manage members
Identify the members in your Workspace
Owners, admins, and member-type users are easily identified by the circle in the lower-right corner of their avatars. The circle is green when the person is online and white when they're not.
Guest-type users have a green or white square in the upper-right corner of their avatars.
See user status
User status indicates a person's availability in the Workspace. For example, they're out of office, have paused notifications, or are on vacation.
You can see a person's status to the right of their name.
If an owner, admin, or member-type's notifications are paused, there's a z on the white circle in the lower-right corner of their avatar.