Guests are people you've invited to your Workspace by sharing specific items with them. Guests only have access to those shared items.
There are two guest types:
- External guests: External guests are people from outside your organization like partners and contractors.
Charges for inviting them are calculated according to your permission-controlled guest-to-member ratio. There is no charge for inviting external view-only guests. - Internal guests: People from inside your organization.
Inviting internal guests costs the same as adding a member to your Workspace.
The two guest types are based on several things, including SSO authentication and email domain.
What you'll need
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Workspace owners and admins can invite guests to a Workspace on any ClickUp Plan.
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Free Forever guests always have the full permissions that are available for the items shared with them.
- Each paid plan includes a specific number of permission-controlled guest seats.
- Business Plus Plan and Enterprise Plan Workspaces also have custom roles and custom permissions available.
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Invite a guest
Owners, admins, and members can invite guests by sharing the following items with them:
There are four permission levels available for guests on paid plans. Guests invited to Free Forever Workspaces can only have full permissions:
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View only: Read-only. Can't comment or edit.
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Comment: Can comment.
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Edit: Can edit, but not delete.
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Full: Can edit and delete.
Permissions vary by the type of item and user role. Learn more about permissions in detail.
To invite a guest:
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From the Sidebar to the right of the location, click the ellipsis ... to open the Settings menu.
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Select Sharing & Permissions.
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Type the guest's email address and click Invite.
- If you invite an internal guest, you will be charged the same amount as adding a member.
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Click the User Role dropdown and select Guest.
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Choose their permission settings on the right.
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Click Invite.
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The guest will receive an email shortly inviting them to join your Workspace!
Workspace owners and admins can resend or cancel invitations sent to guests!
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