These Manage people settings track the users in your Workspace, their info, and activity. Here you can edit guests' and limited members' access to items and locations, and convert user roles. 

User role availability and limits vary by plan. Learn more

Open the Manage people settings

User info and settings are located on the Manage people page. By default, only Workspace owners and admins can manage these settings. 

To open the Manage people settings:

1. In the upper-left corner, click your Workspace avatar.
2. Select Manage users, then People.

The number of people in your Workspace

The All Users dropdown allows you to see the total number of people in your Workspace. The following tabs break down this total by user role and seat type:

• All Users dropdown: This dropdown shows the total number of users in your Workspace. Click the dropdown to see the number of users in each role. 
  • Full Seats tab: Full seats require a paid subscription and include non-view-only limited members, members, admins, owners, and most Custom Roles.
  • Guest Seats tab: Guest seats do not require a paid subscription and include guests who have at least one permission controlled item or location shared with them. Each Workspace has a limited number of permission controlled guest seats. 
  • View-Only Seats tab: View only seats do not require a paid subscription and include limited members and guests with view only access to all items and locations shared with them. 
    

Manage people info

Manage people settings are arranged in a table with each user as a row and the setting as a column. 

Reorder, re-sort, and resize column headers

You can rearrange the settings table in these ways:

• Reorder: Click and drag a column header to move it.
• Re-sort: Click a column header to re-sort the column's info. 
• Resize: Hover between two column headers, grab the handle, and drag to make the column wider or narrower. 

These columns show user info with a few actionable settings:

Ellipsis ... menu settings

To the right of the table are actionable settings like removing a user or resending an email. 

Edit or remove a guest's or limited member's permissions and access

People can be given four permission levels when individual locations and items are shared with them. 

For example, Cory was invited to the Blue Team's Folder with view only permissions. Then the Blue Team lead decided to give Cory comment permissions. View only no longer displays next to Cory's name.

You can only edit a person's access to items and locations that you can access. 

To change or remove permissions or access:

1. In the upper-left corner, click your Workspace avatar.
2. Select Manage users, then People.
3. On the Manage people page, click the All Users dropdown and select the Limited Members or Guests tab.
4. In the Access column, click the item or location and select one of the following actions:
   • Remove All: Remove the person's access to every shared item or item in that location.
     For example, you want to remove the person's access to Folders. You do want them to access their tasks in those Folders. In the Access column, you click Folders. From the Shared Folders modal, you select Remove All. They still have access to their tasks, not the Folders. 
   • Remove individual items and locations: Click the x icon to the far right of the item or location name. 
   • Change the person's permissions: Change the person's permissions to their items and locations individually. 
     For example, you want to change the person's permissions for one task from full edit to view only. In the Access column, you click Tasks. From the Shared Tasks modal, you click Full to the right of the task's name and select View only from the dropdown. 
     

     Changing permissions for view only guests or limited members view only to comment, edit, or full edit also converts their user role.