Quickly see which permissions change when internal guests are converted to limited members.
The limited member and limited member read only user roles are slowly being released to every Workspace. Owners and admins will receive an email before these roles are activated in their Workspace.
How do I know if the roles are available in my Workspace?
If Limited Member is an option when inviting someone to a Workspace location or item these user roles are available.
If you have any questions about these new user roles, please contact Support.
Limited members and limited members read only
For full details about these user roles, see our Owner, admin, and member-type user roles article. Following is a quick summary:
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Limited members read only: This role is available on the Unlimited Plan and above.
Limited members read only have view-only permissions by default. They cannot be given comment, edit, or full permissions to a location or item. -
Limited members: This role is available on all plans. Unlike guests, limited members can be invited to and create Spaces!
On Unlimited Plans and above, when you share a location or item with a limited member, you can give them view-only, comment, or edit permissions to that location or item. This affects their default permissions.
For example, if a limited member has view-only permissions to a location, they can't create an Automation there.
Limited members and limited members read only permissions to individual items or locations
The following table shows the default permissions given to limited members and limited members read only when they're converted from an internal guest:
| Permission | Limited members read only | Limited members | Additional info |
| Can invite guests | Yes | Yes | This permission can be edited. |
| Can be invited to Spaces | Yes | Yes | Public Spaces are not visible by default. |
| Can edit Space settings | No | Yes | Only if they are the owner of the Space. |
| Can create Spaces, Folders, Lists, Personal Lists, and Milestone tasks | No | Yes | Limited members can only create these items in the Spaces they've created or been invited to. |
| Can create Goals | No | Yes | |
| Can create Automations | No | Yes |
Limited members can create Automations in locations where they have edit or full permissions. |
| Can edit the privacy settings of an item or location | No | Yes | Limited members can edit privacy settings if they are the owner of the item or location. |
| Can use their own Profile and see other Profiles | Yes | Yes | |
| Can see Workspace members | Yes | Yes | |
| Can share items and locations | Yes | Yes | Only items and locations they've created or been invited to. |
| Can use Chat | Yes | Yes |
Limited members and limited members read only can:
In addition, limited members can create new Chats. Limited members read only cannot create new Chats. |
| Can use AI | No | Yes |
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Limited members and limited members read only individual permissions
- In the upper-left corner, click your Workspace avatar, then Settings.
- Select People.
- On the Manage People page, select the Limited Members tab.
- Click the Time estimates, Time tracked, Add/remove tags, or Create views icons to activate or deactivate features.
- Time Estimates and Time Tracking are enabled by default. If these settings are disabled, guests can't use them.
- Add or remove Tags on tasks and Docs.
- Create views, including Docs.