Quickly see which permissions change when internal guests are converted to limited members.
Limited members and limited members view only
For full details about these user roles, see our Owner, admin, and member-type user roles article. Following is a quick summary:
-
Limited members view only: This role is available on the Unlimited Plan and above.
Limited members view only have view only permissions by default. They cannot be given comment, edit, or full edit permissions to a location or item. -
Limited members: This role is available on all plans. Unlike guests, limited members can be invited to and create Spaces and Chats!
On Unlimited Plans and above, when you share a location or item with a limited member, you can give them view only, comment, or edit permissions to that location or item. This affects their default permissions.
For example, if a limited member has view only permissions to a location, they can't create an Automation there.
Limited members and limited members view only permissions to individual items or locations
The following table shows the default permissions given to limited members and limited members view only when they're converted from an internal guest:
| Permission | Limited members view only | Limited members | Additional info |
| Can invite guests | Yes | Yes | This permission can be edited. |
| Can be invited to Spaces | Yes | Yes | Public Spaces are not visible by default. |
| Can edit Space settings | No | Yes | Only if they are the owner of the Space. |
| Can create Spaces, Folders, Lists, Personal Lists, and Milestone tasks | No | Yes | Limited members can only create these items in the Spaces they've created or been invited to. |
| Can create Goals | No | Yes | |
| Can create Automations | No | Yes |
Limited members can create Automations in locations where they have edit or full edit permissions. |
| Can edit the privacy settings of an item or location | No | Yes | Limited members can edit privacy settings if they are the owner of the item or location. |
| Can use their own Profile and see other Profiles | Yes | Yes | |
| Can see Workspace members | Yes | Yes | |
| Can share items and locations | Yes | Yes | Only items and locations they've created or been invited to. |
| Can use Chat | Yes | Yes |
Limited members and limited members view only can:
In addition, limited members can create new Chats. Limited members view only cannot create new Chats. |
| Can use ClickUp AI |
No use of Ask AI Can use AutoAI in Chat if they have access to the Chat |
Can use Ask AI Can use AutoAI in Chat if they have access to the Chat |
|
Limited members and limited members view only individual permissions
- In the upper-left corner, click your Workspace avatar, then Settings.
- Select People.
- On the Manage People page, select the Limited Members tab.
- Click the Time estimates, Time tracked, Add/remove tags, or Create views icons to activate or deactivate features.
- Time Estimates and Time Tracking are enabled by default. If these settings are disabled, guests can't use them.
- Add or remove Tags on tasks and Docs.
- Create views, including Docs.