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Set a user status

Are you at a doctor's appointment, lunch, out of office, or on vacation? Or do you need to focus for a few hours? Let your team know by setting your status or muting your notifications. 

What you'll need

  • User statuses are available for every ClickUp plan. 
  • If the Who's online ClickApp is off, you'll only see your status.
  • Guests cannot set a user status. 
  • Guests cannot see the user statuses of the members in their Workspace. 

Set your status

Select one of the ready-to-use statuses, or create your own. 

To set a status:

  1. In the upper-right corner, click your personal avatar. 
  2. Click Set status to open the Set status modal. Then choose from the following options:
    • You can select one of these ready-to-use statuses:
      • Your last three custom statuses will display in the Recents section.
      • Or in the section under your company's name, select from common statuses like In a meeting or Focusing. 
    • You can also type something into the What's on your mind? text box and click the emoji icon to add an emoji.
      Screenshot of the emoji icon, What's on your mind? text box, and the two types of ready-to-use statuses. The status in the Recents section is Speech Balloon emoji—Focus—until cleared. The statuses in the Company section are Calendar emoji—In a meeting—for an hour, Books emoji—Focusing—for 4 hours, Face with Thermometer—Sick—OOO until Today, Beach with Umbrella—Vacation—OOO until Thursday.
    • After setting a status, you'll see the following options:
      • Click the Remove status after dropdown. Choose the amount of time or a custom date and time for your status to remain active.
      • Select Out of office. Your OOO status will prominently display next to your name or status.
      • Select Pause notifications to pause email, mobile, desktop, and browser notifications until you clear your status. 
  3. Click Save. 

Set yourself as out of office and pause notifications

When you select the out of office option, a prominent OOO displays next to your name or status text. You can also choose to pause notifications. 

To set yourself as out of office:

  1. In the upper-right corner, click your personal avatar. 
  2. Click Set status.
  3. In the Set status modal, select an emoji or type something into the What's on your mind? text box.
  4. Select Out of office.
  5. Click the Remove status after dropdown and choose an option.
    Screenshot of the Set status modal, highlighting the emoji picker, status text box, the Remove status after dropdown, and the Out of office checkbox. The status set is Hatching Chick emoji—Parental leave—in 2 months—Out of office. 
    • You can also select Pause notifications to pause email, mobile, desktop, and browser notifications until you clear your status. 
  6. Click Save. 

Clear your status

To clear your status before the set status removal time:

  1. In the upper-right corner, click your personal avatar. 
  2. Select Clear status.

Mute your notifications

Pause your email, mobile, desktop, and browser notifications for a chosen period of time. When notifications are muted, you won't see notification badges. For example, the pink Inbox count badge that displays in the upper-right corner of the Inbox icon in the Sidebar.

  1. In the upper-right corner, click your personal avatar. 
  2. Select Mute notifications.
  3. From the Mute notifications modal, select a period of time or add a custom date and time.

See a user's status

People in your Workspace will see your status next to your name and avatar in various locations, such as:

  • Task and Inbox comments
  • @mentions
  • Profiles
  • Pulse
  • Manage people

Profiles, and task and Inbox comments

Statuses display in the following way in Profiles, and task and Inbox comments:

  • To the right of the person's avatar and name. 
  • When someone hovers over an emoji, the text and remove status time pop up.
    Screenshot of a text comment. The cursor is hovering over the Calendar emoji. A popup reads: In a meeting until 3:02pm.
  • When someone clicks an avatar, the person's status displays. If their notifications are paused, there's a z on their avatar's online indicator. The indicator is a green circle in the lower-right corner of the avatar.
    Screenshot of a text comment. The commenter's avatar has been clicked. The z on their avatar's online indicator is highlighted. Their status, In a meeting until 3:02pm, is highlighted.

@mentions

Statuses display in the following way in @mentions or when typing @:

  • To the right of the person's avatar and name. 
  • When someone hovers over an @mention, the person's status displays. 
  • When someone types @ to select a person, the people's statuses display.

Screenshot of an open Doc with with @ on the second line. The People picker is open. The first user is highlighted. The z on their avatar's online indicator is highlighted. Their status, In a meeting until 3:02pm, is highlighted.

Pulse and Manage people 

Pulse is a ClickApp that must be enabled by a Workspace owner or admin.

Statuses display in the following way in Pulse and the Manage people modal:

  • When someone clicks an avatar, the person's status displays. If their notifications are paused, there's a z on their avatar's online indicator. The indicator is a green circle in the lower-right corner of the avatar.

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