Limited members and limited members view only can request full edit permissions for locations that have been shared with them. Members can request full edit permissions for their restricted-access locations. Approving or ignoring the requests is up to you!
The limited member user role types are slowly being released to every Workspace. Owners and admins will receive an email before these roles are activated in their Workspace. The request full edit feature is also being released gradually.
User role availability and limits vary by plan. Learn more
Compare user role access and permissions
This table compares the default access and permissions of limited members view only, limited members, and members:
For more info on these user roles, take a look at our article Owner, admin, and member-type user roles.
| Limited members view only | Limited members | Members |
| Available on the Unlimited Plan and above. | Available on all plans. | Available on all plans. |
| Can only access locations and items that are shared with them. | Can only access locations and items that are shared with them. | Can access all public locations and items in the Workspace. |
|
Have view only permissions by default. When a comment, edit, or full edit permissions to a location or item is given, the user becomes a limited member and a subscription fee is charged. |
Have view only permissions by default. Comment, edit, and full edit permissions to locations and items can be given. |
Have full edit permissions by default. View only, comment, or edit permissions to locations and items can be given. |
Access by Hierarchy level
Edit or full edit permissions can be given for Spaces, Folders, Lists, tasks, and Chats.
When requests for edit permissions for a Space, Folder, or List are approved the requester gains permissions to all items in that location.
Limited members and limited members view only can participate in Chat, regardless of their permissions or access to the Chat's location. If they try to create a task with AI or manually, the Request edit access modal displays so they can request edit access.
Take a look at our article Intro to the Hierarchy to learn how these locations are organized. To learn how Chats are organized, start with our article What is Chat?
Request edit permissions
This feature is available limited limited members view only, limited members, and members on all paid plans.
When these user roles are in a Workspace location they have view only or comment permissions a banner displays. They can click the Request edit access button. The location owner recieves the request notification in their Inbox and email.
Approve or ignore the request
When the location owner receives the request notification, they can approve or ignore it. Full edit permissions are given by default. The location owner can also select Edit or Comment permissions.
When the request is approved, the requester receives a notification in their Inbox and email with a link to the location.
Request expiration
Requests are valid for 14 days. After 14 days the request is canceled and a new request can be submitted. Limited members cannot send a new request while one is still pending.