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Intro to Calendar view

You can use Calendar view for planning, scheduling, and resource management. Drag and drop tasks, customize and categorize tasks, and plan your day, week, or month.

This article is about Calendar view. Learn about the ClickUp Calendar.

You can also sync your Calendar view with your Google, Outlook, or Apple calendars to consolidate tasks in one place.

Take a look at our course on Create a Calendar View in ClickUp University.

What you'll need

Create a Calendar view

To create a Calendar view:

  1. Click +View in your Views Bar to open the Views modal.
    • You can check the Private view box if you don't want anyone else to access this view or the Pin view box if you want the view to always display in your Views Bar.
  2. Select Calendar.
    Screenshot highlighting the Calendar button in Calendar view.
  3. Once the view has been created, you can name and customize it using the Customize menu in the upper-right.
  4. By default, you'll see the current month. To change the time period, click Month in the upper-left corner of the view. The following time period options are available:
    • Day: See tasks scheduled for all day or for a set time.
    • 4 days: See a four-day period.
    • Week: See a week and move tasks around from day to day as needed. 
    • Month: See your entire month and move tasks between days.

To move between time periods, click the left and right arrows in the upper-left of the Calendar view.

To see the current day, click Today in the upper-left corner.

Move a Calendar view

You can move a Calendar view from the Views Bar or the Customize menu.

Views Bar

To move a Calendar view from the Views Bar:

  1. Right-click the Calendar view and select Move view.
  2. Select a location from the dropdown menu:
    • Everything
    • Space
    • Folder
    • List

Customize menu

To move a Calendar view from the Customize menu:

  1. On the upper-right corner click Customize.
  2. Click Layout options and select Move view.
  3. Select a location from the dropdown menu:
    • Everything
    • Space
    • Folder
    • List

Delete a Calendar view

You can delete a Calendar view from the Views Bar or the Customize menu.

Views Bar

To delete a Calendar view from the Views Bar:

  1. Right-click the view.
  2. Select Delete view.

Customize menu

To delete a Calendar view from the Customize menu:

  1. On the upper-right corner click Customize.
  2. Select Delete view.

Schedule tasks

By default, tasks with a start and/or due date are displayed on your calendar. You can drag and drop existing tasks on the calendar to change their dates. 

Show only tasks assigned to you by clicking Me mode in the upper-right of the calendar.

Create, view, and select tasks

When viewing the Month time period, you can create new tasks by hovering over a day and clicking the plus icon.

For all other time periods, you can quick-create tasks by clicking an empty area on the day at a particular time. The time you select becomes the task's due date. If the task already has a time estimate, it will span that length of time on the Calendar view.

Use the Bulk Action Toolbar to make changes to multiple tasks at once.

Easily identify Milestones by the diamond icon next to the task name.

Customize and categorize tasks

You can customize Calendar view to display Custom Fields, adjust task colors, and more.

Filter tasks

Filter Calendar view to only show the tasks you need.

Publicly share a Calendar view with anyone

Publicly share a view with someone outside your Workspace.

Share a private Calendar view

Private view sharing with people in your Workspace is fully available during early access. Future limits may apply.

There are two ways to share your private view, by sharing it with others in your Workspace or with a link. 

Publicly shared Calendar views display in 12-hour time even if you have 24-hour time enabled in your settings.

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