Eliminate repetitive steps by managing your tasks in bulk.
Select multiple tasks and make changes to all of them at once with the Bulk Action Toolbar. For example, you can move batches of tasks into other Lists representing each phase of your project.
The Bulk Action Toolbar used to be called the Multitask Toolbar.
What you'll need
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The Bulk Action Toolbar is available on all ClickUp plans.
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Guests can't use the Bulk Action Toolbar.
Custom Fields cannot be edited at the Everything level with the Bulk Action Toolbar. To edit Custom Fields using the Bulk Action Toolbar, you must use the feature at the Space level or below.
Bulk actions
If you don't see an action on the main Bulk Action Toolbar, at the far-right click ...More to display the full menu.
You can take the following actions on one or more tasks and subtasks.
| Action | Description |
| Archive | Close tasks and clear them from view instantly. You can find them anytime by going to your search bar! |
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Assignees |
Quickly change or add people to be in charge of a task. Need to move multiple tasks to a new person? Check the tasks and take care of them with one click! |
| Add (Move/Add) |
Use the Tasks in Multiple Lists ClickApp to add a task to another List, Folder, or Space. You can move tasks and add them back to their current List using the Bulk Action Toolbar or Automations. |
| Copy (to clipboard) |
Copy selected items directly to your clipboard |
| Convert to Subtask | Often multiple associated tasks clutter up our views. Convert these tasks into subtasks and keep your view organized! |
| Custom Fields |
Quickly assign or remove Custom Fields on multiple tasks at the same time. If viewing on a Folder or Space level, the Custom Field must be available on each List. When bulk editing Label Custom Fields, check the Overwrite existing values checkbox to overwrite current task labels with the new selection. |
| Dates | Quickly apply a start date and/or due date to a group of tasks. Just click on the date icon in the toolbar, and you'll get a dropdown to select the date of your choice. |
| Delete | Delete tasks. |
| Dependencies | Select multiple tasks to indicate that they're blocking or waiting on other tasks. |
| Duplicate | Duplicate multiple tasks at once and customize exactly what content you copy over. |
| Merge Tasks | Combine similar tasks to declutter your Workspace! Select which tasks you'd like to combine, and then choose the task they should all merge into. |
| Milestones | Mark or unmark groups of tasks as Milestones. |
| Move (Move/Add) |
Move your tasks to a new List, Folder, or Space. You can move tasks and add them back to their current List using the Bulk Action Toolbar or Automations. |
| Priority | Find a group of important items and adjust priorities at the same time. |
| Relationships | Create relationships between items that are linked to a task. Custom Relationships are supported. |
| Remove from List | Remove additional multiple tasks from their additional Lists. |
| Status | This allows you to push multiple tasks through your workflow. When looking at your progress in List View at the end of the day, check what needs to be moved and quickly push it forward. |
| Tags | Apply one or more Tags in bulk. This is the fastest way to add more structure to your task organization. |
| Task Type |
Select multiple tasks and update their task types. |
| Watchers |
Watchers are those who can see notifications and stay aware of everything happening within a task, even if they are not an assignee. To add or remove one follower from multiple tasks: Select all the tasks. From the Bulk Action Toolbar, click the eye icon, then click the person's or Team's avatar. |
Send notifications
When making bulk edits, notifications will be sent to anyone watching the task unless turned off. Uncheck the Send notifications box to avoid sending tons of notifications. Once unchecked, ClickUp will remember your preference.
Manage subtasks in bulk
You can select subtasks from List, Board, and Calendar Views where you've expanded tasks or are showing subtasks as expanded or as separate tasks.
You can also open a task and select one or more of its subtasks to reveal the Bulk Action Toolbar.
Some bulk actions won't be available when you select one or more subtasks, or when you select a mix of tasks and subtasks.
You can also use the Bulk Action Toolbar for subtasks within task view.
Select multiple tasks from views
List View
You can select one or more tasks or subtasks and update them all in bulk from any List view:
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Hover over a task and click the selector button.
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Select the tasks you want to update.
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Click the bulk action option on the Bulk Action Toolbar.
Press Tab to turn all selected tasks into subtasks of the first task in the List.
You can also select a group of tasks in List view:
- Hover to the left of a group's Name column and click the selector button.
The first 60 tasks in the group load automatically. To load more tasks, scroll down to the bottom of the page.
- Click the bulk action option on the Bulk Action Toolbar.
Board View
You can select one or more tasks and update them all in bulk from any Board view.
To use the Bulk Action Toolbar on Board view:
- Click the ellipsis ... on any column.
- Click Select all.
- Select or deselect the tasks you want to update using the check box.
Calendar View
You can select one or more tasks or subtasks and update them all in bulk from any Calendar view.
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Hold Command on Mac or Ctrl on Windows, then click and drag your mouse to select multiple tasks.
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Click the bulk action option on the Bulk Action Toolbar.
Table View
You can select one or more tasks or subtasks and update them all in bulk from any Table view.
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Hover over the number row field to reveal the task selector.
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Select the tasks you want to update.
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Click the bulk action option on the Bulk Action Toolbar.
Gantt View
Hover over the tasks you'd like to edit and click the task selector on the left side, then use the Bulk Action Toolbar to make your edits.
If you want to make bulk edits to the due date, drag and drop those tasks to the correct dates on the Gantt view.
Mind Map view
You can select one or more tasks or subtasks and update them all in bulk from any Mind Map view.
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Create a Mind Map view in task mode.
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Hold Command on Mac or Ctrl on Windows, and select one or more task nodes to reveal the Bulk Action Toolbar.
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Click the bulk action option on the Bulk Action Toolbar.