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Customize and categorize tasks in Calendar view

Calendar view offers a wide variety of customization options so you can create the ideal calendar for your team's needs.
To start customizing, navigate to your Calendar view and click Show in the upper-right corner of your screen.
Screenshot highlighting the 'show' menu in Calendar view.

What you'll need

  • All ClickUp plans include unlimited uses of Calendar view.
    • The future recurring tasks feature is only available on paid plans. 
  • Everyone, including guests with edit or full permissions, can create Calendar views.

Tasks visibility

You can customize your tasks in several ways:
  • Color tasks by the following:
    • Parent List: Color tasks based on the color of the List they are located in.
    • Status: Color tasks based on the color of their current status.
    • Dropdown Custom Field: Color tasks based on the color of their current Dropbox Custom Field selection.
  • Show subtasks: Show subtasks as separate events on the calendar.
    • Subtasks must have a start or due date in order to be visible.
  • Show future recurring tasks: Show recurring tasks that are scheduled to occur in the future.
    • The future recurring tasks feature is only available on paid plans. 
  • Show tasks from all Lists: Show tasks from every List in your Workspace.
    • If you are looking at your Calendar view inside Everything view, every List in your Workspace is visible by default.

Time format

Choose your preferred time format for task start date and due date times:
  • AM/PM: Will show time in a standard AM/PM format. For example, 3:00 p.m.
  • 24 HOUR: Will show time in 24-hour format. For example, 15:00 instead of 3:00 p.m.

Task start dates, due dates, or Date Custom Fields must be visible to view specific time information.

Task dates

Show or hide the following task date information:
  • Start and due dates
  • Date Custom Fields

Tasks without a start date, due date, or active Date Custom Field will not appear in Calendar view.

Calendar view settings

Customize your Calendar view further with the following options:
  • Show weekends: Show weekends on your calendar.
  • Show hour grid lines: Show hour grid lines for each day.

    This will not affect tasks if you are viewing by month.

  • Fade out tasks in the past: Tasks before today appear slightly less visible.
  • Show week numbers: Show each week's number out of 52.

    Week numbers do not appear when viewing by day.

  • Always stay on this date: When revisiting your view, see the last date you looked at instead of automatically seeing today's date.
  • Show future recurring tasks: Show recurring tasks that are scheduled to occur in the future.

Task card settings

Show or hide the following information on each of your Calendar view task cards:

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