Join, create, and manage calendar events from ClickUp!

This article is about the Calendar. Learn more about Calendar view.

What you'll need

• The Calendar is available on every ClickUp plan.
• Guests can use the Calendar.
• The Google Calendar integration is available on every ClickUp plan.

Open the Calendar from the toolbar

There are two ways to open the Calendar from the toolbar:

• To the left of the search bar, click the Calendar icon.
• In the upper-right corner, open the Quick Action menu and select Calendar.

Two-way sync Google Calendar events

After you connect a Google Calendar, event changes made in ClickUp will automatically update in your external calendar and vice versa.

In the upper-right of the Calendar, you'll see when your Google Calendar was last synced.

Change week and timescale

You can change the week and timescale of the Calendar to only display the dates you need to see.

Change the Calendar week

You can scroll left or right in the Calendar to move between days or weeks.

You can also change the week you're viewing using the date selector in the upper-left:

1. In the upper-left corner of the Calendar, click the current month.
2. Select the week you want to view.

Change the Calendar timescale

You can change the Calendar timescale using the timescale dropdown, keyboard shortcuts, or the dock.

From the timescale dropdown

To change the Calendar timescale from the timescale dropdown:

1. In the upper-left, click the current timescale. By default, Week is selected.
2. Select a timescale:
• Day
• 4 days
• Week

Using keyboard shortcuts

You can change the Calendar timescale using the following keyboard shortcuts:

• Day: 1
• 4 days: 4
• Week: Shift + W

From the dock

To change the Calendar timescale from the dock at the bottom:

1. In the dock, click the search bar.
   
2. Select Change display days.
   

   You can type week or day to quickly navigate to those options.

3. Select one of the available options.

Change the timezone

You can change the Calendar timezone from the timezone menu or the dock.

From the timezone menu

To change the Calendar timezone from the timezone menu:

1. In the upper-left, click the plus icon next to the current timezone.
2. Search for and select a timezone.

Move the timezone menu by dragging and dropping it!

From the dock

To change the Calendar timezone from the dock at the bottom:

1. In the dock, click the search bar.
2. Search for and select a timezone.

Prioritize work

You can use the left Calendar sidebar to find work and block time.

Expand or collapse the left Calendar sidebar using the sidebar icon in the upper-right corner of the sidebar.

By default, tasks in the left Calendar sidebar are organized into three categories. You can collapse or expand any of them:

• Priorities: Tasks in your LineUp.
• Overdue: Tasks that are due today or overdue.
• Backlog: Every task matching the List and filters you have selected. Similar to List view, you can choose how subtasks are displayed, add filters, and search for tasks.
  

Click any task to open it in the right sidebar without leaving the Calendar!

Prioritize tasks

All tasks in your LineUp are displayed in the Priorities section.

You can quickly move tasks from the Overdue and Backlog sections of the left Calendar sidebar to the Priorities section:

1. Hover over the task.
2. Click the up arrow icon.
   

You can also add any task in your Workspace to the Priorities section:

1. Under the Priorities section, click + Add task.
2. Search for and select a task.

Learn more ways to add tasks to your LineUp.

If you have the AI Add-on, you can receive AI-generated suggestions of tasks to prioritize:

1. Under the Priorities section, click Suggestions.
2. Click any recommended task to add it to the Priorities section.

Block time for tasks

Block time on your Calendar to complete tasks.

Plan tasks in the Priorities section

Schedule time on your Calendar for any task in the Priorities section by clicking and dragging them onto the the Calendar.

If you have the AI Add-on, you can use AI to schedule tasks for you using the task's time estimate. To do so, click the lightning icon to the right of the task.

By default, tasks show a time estimate of one hour. You can update the time estimate of any task in the Priorities section by clicking the estimate.

Plan tasks in the Overdue or Backlog section

To schedule time on your Calendar for any task in the Overdue or Backlog section:

1. Hover over the task and click Plan.
2. Available times will be displayed in the Calendar based on the time estimate of the task.
3. Hover over the day and time that you want to schedule the task.
4. Click Block time.
5. Add additional details to the event.
6. To create the event, press Return on Mac or Enter on PC.
   • Alternatively, click Save.

Plan tasks using the dock

You can schedule time on your Calendar for any task in your Workspace using the dock at the bottom:

1. In the dock, click the search bar.
2. Search for and select a task.
3. Available times will be displayed in the Calendar based on the time estimate of the task.
4. Hover over the day and time that you want to schedule the task.
5. Click Block time.
6. Add additional details to the event.
7. To create the event, press Return on Mac or Enter on PC.
   • Alternatively, click Save.

Schedule meetings

You can schedule meetings with people in your Workspace using the dock at the bottom of the Calendar:

1. In the dock, click Meet with.
2. Search for and select someone.
   • Add additional attendees by searching for them using the dock.
3. Times that both you and the selected attendee have open will be displayed in the Calendar.
4. Hover over the day and time that you want to schedule the meeting. By default, a one-hour time block is used.
5. Click Block time.
6. Add additional details to the event.
   • If you're using Google Calendar, you can add a Google Meet video conference link to the meeting.
7. To create the meeting and send an invitation to all attendees, press Return on Mac or Enter on PC.
   • Alternatively, click Send Invite.

Use third-party video conferences

At this time, third-party video conference apps like Zoom cannot be added to meetings you create from the Calendar.

If a Google Calendar event already has a third-party video conference set up, you can join it from the Calendar.

To join in-progress or upcoming video conferences:

1. Click the event you want to join.
2. Click the video conference app to join the call.

Use dock commands

In addition to scheduling tasks and meetings, you use dock commands to save time.

The following commands are available:

View and edit events

When you open a Calendar event, you can see its details, join the video conference, link a task or Doc to it, indicate if you're attending, and customize your notifications for the event.

Changes made in ClickUp sync with the Calendar and vice versa!

See event details

When you open a Calendar event, you can see its details, including date, start and end time, attendees, and description. If you have permission, you can edit the event.

Link a task or Doc

To link a new task to an event:

1. Under the event date and time, click tasks.
2. Search for and select a task to link.

To link a Doc to an event:

1. Under the event date and time, click docs.
2. Click the Documents filter.
3. Search for and select a Doc.

Indicate attendance

Use the dropdown in the lower-right corner to indicate if you're attending the event.

You can view other attendees by clicking anyone's initials.

Customize event reminders

Choose which reminders you receive for the event:

1. In the lower-left corner, click the notifications icon.
2. By default, all reminders are enabled. You can check or uncheck each notification to enable or disable it:
• At the time of the event
• 5 minutes before
• 10 minutes before
• 30 minutes before
• 1 hour

Create events

You can create brand new events without using the Calendar sidebar.

To create a new, empty event from the Calendar:

1. Click the time you want to create the event. By default, event durations are one hour.
2. Add additional details to the event:
   • Choose an event type using the tabs at the top.
   • Edit the event time and duration.
   • Add participants.
   • Link ClickUp tasks and Docs.
     

     Workspaces with the AI Add-on can click Suggestions for intelligent AI recommendations.

   • Add an event description.
   • Change the privacy of the event.
   • Change the transparency of the event.
   • Edit the event reminders.
3. To create the event, press Return on Mac or Enter on PC.
   • Alternatively, click Save.

Delete events

If you created an event, you can delete it.

To delete an event:

1. Click the event.
2. In the upper-right corner of the event preview, click the delete icon.

Customize the Calendar

There are several Calendar customization options:

1. In the upper-right corner, click the settings icon.
2. Enable or disable the following customization options:
• Always open at start of week: By default, open the Calendar at the start of the current week.
• Show time left in event: Show the current event's remaining time in the toolbar.
• Show tasks assigned to me with a due date: Show all tasks that are assigned to you in the Add day section.
• Solid colors for events: Differentiate events in the Calendar by using solid colors for then.
• Add calendar: Add a new Google Calendar.

Use the toolbar Calendar

Join, schedule, and manage events from the toolbar!

After you've set up your Google Calendar, upcoming and in-progress events will be displayed on the toolbar. See when your next meeting is scheduled or view the remaining duration of your current meeting from anywhere in your Workspace.

When using the ClickUp desktop app, you can also see meeting information in your system tray!

Join video conferences from the toolbar

You can join in progress or upcoming video conferences from the toolbar.

To join an in-progress meeting, click the Join button in the toolbar.

To join an upcoming video conference from the toolbar:

1. Hover over the toolbar Calendar and click the event you want to join.
2. Click the video conference app to join the call.

View and edit events from the toolbar

Save time by viewing and editing events from the toolbar:

1. Hover over the toolbar Calendar and click the event.
2. The event preview will open, where you can see its details or make changes if you have permission.

Create events from the toolbar

To create a new event from the toolbar:

1. Hover over the toolbar Calendar.
2. Click an empty time slot to create an event. By default, event durations are one hour.
   • To change the day, use the arrows at the top. To see a wider range of dates, click Open Calendar.
3. Name the event.
4. Add additional details to the event:
   • Choose an event type using the tabs at the top.
   • Edit the event time and duration.
   • Add participants.
   • Link ClickUp tasks and Docs.
     

     Workspaces with the AI Add-on can click Suggestions for intelligent AI recommendations.

   • Add an event description.
   • Change the privacy of the event.
   • Change the transparency of the event.
   • Edit the event reminders.
5. Press Return on Mac or Enter on PC.
   • Alternatively, click Save.

Delete events from the toolbar

If you created an event, you can delete it.

To delete an event:

1. Hover over the toolbar Calendar and select the event.
2. In the upper-right corner, click the delete icon.

Customize the toolbar Calendar

The toolbar Calendar has the same customization options as the Calendar.

Customization options are not shared between the toolbar Calendar and the Calendar.

To customize the toolbar Calendar:

1. Hover over the toolbar Calendar.
2. In the upper-right corner of the toolbar Calendar, click the settings icon.
3. Enable or disable the following customization options:
• Always open at start of week: By default, open the Calendar at the start of the current week.
• Show time left in event: Show the current event's remaining time in the toolbar.
• Show tasks assigned to me with a due date: Show all tasks that are assigned to you in the Add day section.
• Solid colors for events: Differentiate events in the Calendar by using solid colors for then.
• Add calendar: Add a new Google Calendar.