You can use Calendar view for planning, scheduling, and even resource management. Drag and drop tasks, customize your view, and plan out your day, week, or month in advance!
You can also sync your Calendar view with your Google, Outlook, or Apple calendars to consolidate tasks in one place.
What you'll need
- All ClickUp plans include unlimited uses of Calendar view.
- Everyone, including guests with edit or full permissions, can create Calendar views.
Create a Calendar view
Just like List and Board views, it’s up to you how much of the Hierarchy you want to see in the calendar. Choose to view a single List, an entire Folder or Space, or all of your tasks using Everything view.
To add a Calendar view, click + View at the top of your screen, select Calendar, and click Add View.
Choose how much time you want to see in your calendar by selecting the Month dropdown to the far right of the tasks search bar. You can choose from:
- Day: See tasks scheduled for all day or for a set time.
- 4 days: See a four-day period.
- Week: See a week and move tasks around from day to day as needed.
- Month: See your entire month and move tasks around from day to day as needed.
You can use the right and left arrows next to the tasks search bar to go back to the last time period or ahead to the next one. To quickly jump back to the current day, click Today.
Move or delete a Calendar view
To move or delete a Calendar view, click the ellipsis ... next to the name of the view.
To move the view, select Move and pick a new location. To delete the view, click Delete.
By default, any task with a start and/or due date will automatically display on your calendar. You can drag and drop a task around the calendar to change the date.
To see unscheduled and overdue tasks, from the Tasks section on the right side of your calendar click Unscheduled or Overdue. Drag and drop tasks onto the calendar to schedule them!
If a task has a time estimate set before you drop it into the calendar, the task will span that amount of time.
Show only tasks assigned to you by clicking Me in the upper-right corner of your calendar. In Me Mode, you can also choose to include tasks where you have assigned comments, subtasks, and checklists.
Create, view, and select tasks
In the day, 4 days, or week view, you can quick-create tasks by clicking an empty area on the day at a particular time.
In the month view, you can do this by hovering over a day and clicking the plus icon.
You can quickly make changes to multiple tasks at once with the Bulk Action Toolbar. Press
commandon Mac or
controlon Windows while clicking and dragging to select the tasks. You can select tasks more accurately by individually clicking them while holding down the appropriate key command.
Easily identify Milestones by the diamond icon and bolded task name.
Customize your calendar
From the Show menu, you can choose how you want your calendar to display. Customize task visibility, time formats, task dates, and more!
From the Filter dropdown, select one or multiple filters to reduce clutter in your calendar.
From the Your Calendars menu in the right sidebar, add national holidays to your Calendar view.