Watchers are people who are notified when changes are made to a task. Assignees are automatically set as watchers on tasks they're assigned to.

Unlike assignees, watchers aren't necessarily responsible for completing task items. Watchers are people who need to follow a task's progress. 

What you'll need

• People can be added as watchers on every plan.
• Everyone, including guests, can watch tasks.
• Everyone except guests without Edit or Full permissions can add or remove watchers.

Add a watcher to a task

Task view 3.0 has introduced several new features and UI updates! Click the following tabs to see the instructions for each version.

To add a watcher to a task in Task view 2.0:

1. From the upper-right corner of an open task, click the eye icon. You can also add watchers using Quick Create tasks and Bulk Action Toolbar.
2. Click an avatar to select yourself, another person, or a Team.
3. The task watcher's avatar is highlighted.
4. The task watcher will be sent task updates in their notifications.

To add a watcher to a task in Task view 3.0:

1. From the upper-right corner of an open task, click the bell icon. You can also add watchers using Quick Create tasks and Bulk Action Toolbar.
2. Click an avatar to select yourself, another person, or a Team.
3. The task watcher's avatar is highlighted.
4. The task watcher will be sent task updates in their notifications.

The following are some common actions that also add you as a task watcher:

• When a task is assigned to you.
• When you edit a task name or description.
• When you comment on a task.
  • Including comments created via email.
• When a task comment is assigned to you.
• When you create a new task.
• When you change a task's due date.
• When you change a task's status.
• When you change a task's priority.

You can be added or removed as a watcher by Automations.

Remove watchers

Task view 3.0 has introduced several new features and UI updates! Click the following tabs to see the instructions for each version.

Watchers can be identified by their highlighted avatars. You'll also see the last time a watcher viewed the task directly under their name.

To remove a task watcher in Task view 2.0:

1. From the upper-right corner of an open task, click the eye icon. You can also remove watchers when using Quick Create tasks and Bulk Action Toolbar.
2. Click an avatar to select yourself, another person, or a Team.
3. They'll be sent task updates in their notifications only when someone @mentions or assigns them an item within the task.
4. Watchers can be identified by their highlighted avatars. You'll also see the last time a watcher viewed the task directly under their name.

To remove a task watcher in Task view 3.0:

1. From the upper-right corner of an open task, click the bell icon. You can also remove watchers when using Quick Create tasks and Bulk Action Toolbar.
2. Click an avatar to select yourself, another person, or a Team.
3. They'll be sent task updates in their notifications only when someone @mentions or assigns them an item within the task.

Manage watcher notifications

There are several watcher options in your Notification settings that you can configure.

Updated October 30, 2023 18:11