Custom permissions

Set individual permissions for each user role. Custom permissions allow you to change the default settings for guests, members, admins, and Custom Roles.

To set permissions for your Workspace, read our advanced permissions article.

Who can use custom permissions?

  • Custom permissions are available on our Business Plus and Enterprise Plans.

  • Admin permissions can only be edited by the Workspace owner.

  • Some permissions are required to be either on or off and cannot be edited.

Set custom permissions

The Workspace owner and admins can configure custom permissions.

  1. Click your Workspace avatar.
  2. Select Settings.
  3. Select Security & Permissions
  4. Locate Advanced Permissions.
  5. Customize permissions for each user role.

Custom permissions

The following table describes the available custom permissions.

Permission action

Description

Add/Remove Members

Gives the user the permission to add or remove members to the Workspace.

Git

Allows the user to see and open the Github/Bitbucket/Gitlab modal on tasks and use all the features within it.

Edit Statuses

Gives the user the permission to create, edit, and delete statuses. If you have Edit Statuses toggled on, but Delete Items off, you will not be able to delete statuses.

Manage Custom Fields

Gives the user the permission to create, edit, and delete Custom Fields. If you have Manage Custom Fields toggled on, but Delete Items off, you will not be able to delete Custom Fields.

Create Custom Fields

Gives the user the permission to create Custom Fields. Optionally, you can control who can create fields at the Workspace level.

Edit Custom Fields

Gives the user permission to make changes to Custom Fields, including Name, Description, and Location(s).

Merge Custom Fields

Gives the user the permission to merge multiple Custom Fields of the same type into a single Custom Field.

This permission is only available using Custom Field Manager.

Convert Custom Fields

Gives the user permission to convert Custom Fields from one field type to another (e.g., Dropdown to Label).

This permission is only available using Custom Field Manager.

Move Custom Fields

Gives the user permission to move Custom Fields up or down the location hierarchy (e.g., Space to List, or Folder to Space). Optionally, you can control who can move fields to or from the Workspace level.

This permission is only available using Custom Field Manager.

Pinned Custom Fields

Gives the user the ability to pin a Custom Field. Pinned Custom Fields are pinned across the Workspace wherever that field is being used.

Manage Tags

Gives the user the permission to create, edit, and delete tags. If you have Manage Tags toggled on, but Delete Items off, you will not be able to delete tags.

Send Email (Email ClickApp)

Gives the user the permission to send emails using the Email ClickApp. The Add Email Accounts permission must be enabled before you can toggle this permission on.

Add Email Accounts (Email ClickApp)

Gives the user the permission to add authorized email accounts using the Email ClickApp. Toggling this on automatically enables the Send Email permission, but any combination of the two permissions can be set.

Custom Roles

Gives the user the ability to create, edit, delete and manage all custom roles. Users with this permission by default have access to all permissions. Only custom admins can be granted this permission.

Create Spaces

Gives the user the permission to create Spaces in the team Workspace.

Create Views

Gives the user the permission to create and edit views or Whiteboards on locations. When toggled off, full Members can still create personal views.

Delete Items

Gives the user the permission to delete items. Optionally, you can have it so they can only delete tasks they create.

Exporting

Gives the user permission to export via the Workspace export setting.

Importing

Gives the user permission to import tasks via the Workspace import settings.

Invite Guests

Gives the user the permission to invite guests

Workspace Integrations

Gives the user the permission to setup any third party Workspace integrations.

Workspace Permissions

Gives the user the permission to change Workspace level permissions like (2FA, Public Sharing, SSO).

Delete items

The delete items permissions allows users to delete the following items:

  • Tasks

  • Tags

  • Task templates

  • Lists

  • Folders

  • Spaces

  • Docs

  • Checklists

  • Checklist templates

  • Checklist items

  • Attachments

  • Views

  • View templates

  • Folder templates

  • List templates

  • Custom Fields

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