Intro to Timesheets

Use Timesheets to view, track, and review time tracked tasks anywhere in your Workspace.

Image of Timesheets

What you'll need

Open Timesheets

To open Timesheets:

  1. Click More in the Sidebar.
  2. Select Timesheets.
  3. Optional: Click the pin icon beside Timesheets to pin it to your Sidebar.

Image of the Sidebar in ClickUp indicating how to create a Timesheet

Use the Timesheets header

You can use the Timesheets page header to customize your timesheet.

Image of the Timesheets header

My timesheet

On the My timesheet tab, you'll see the following options: 

Customize Timesheet settings

Click the Settings icon to change the settings for your timesheet.

Image of the Timesheet settings

  • My Capacity: Select how much time you have each week or day to complete your work.

You must be on the Business Plus Plan or above to set daily capacity.

Edit the date range

To change the date range you're viewing, you can use the arrows or click on the currently displayed date range.

Image of the date range calendar on Timesheet

Filter the timesheet

Use the filter buttons to filter your timesheet based on: 

  • Billing: Show time that is billable, non-billable, or both. 
  • Tag: Show time with a specific Tag. 
  • Tracked time: Show time with a specific amount of tracked time. 

Change the view

You can change how your timesheet is displayed using the tabs in the upper-right to choose how your timesheet is organized.

  • By Task: View time entries based on task.
  • All entries: View all time entries for the given time range.

Use My timesheet views

There are two different ways to display your timesheet using the view tabs at the upper-right of the screen. Each view allows you to control your timesheet differently.

By Task

On this tab time entries are shown by task and location.

Image of all entries tab on Timesheets

Click the task name or hover over an entry and click the Open task icon to open the task in task view.

Image showing the open task icon

Use the Start timer button to begin tracking time for the task. The timer will always track time for the current day.

Image of the start timer button on Timesheet

Add or edit time entries by clicking the time entry cell for any date and typing the amount of time you'd like to record.

Animation showing how to edit time entries

If there is already recorded time in a cell, any time that you add will create a new time entry based on the difference between the original value and the value you add. For example, if a cell has 1 hour and you type 2 hours, a new 1-hour time entry will be added to the cell to reach the new total.

You can also hover over a time entry cell and click the Add entry button to enter time using Time Tracking.

Image of the add entry button in a time entry box

To delete all time entries for a task, click the ellipsis ... next to the total time tracked and select Delete row.

Image of the delete row button

Deleting a row will delete all time entries on a task. To delete individual time entries, expand the task using the arrow beside the task name.

Hover over the box at the top of any time entry column to view more information about the time entries on that date.

  • Total capacity: Total capacity for that date.
  • Tracked time: Total tracked time for that date.
  • Billable: Total billable tracked time for that date.
  • Non-billable: Total non-billable tracked time for that date.
  • Over capacity: Total amount of time tracked over the capacity for that date.

Image of the information box that opens when you hover your cursor

Click the arrow beside a task name to expand it and view each time entry individually.

Image of the expand arrow beside a task's time tracked entry

Click on the total tracked time or the tracked time by date to edit the time entry.

Image of the two places where a time entry can be edited

Use the Billable icon to mark the time entry as either Billable or Non-billable.

Image of the Billable icon

You can also add tags or notes to each time entry by using the Add tags and Add note icons on each row.

Image of the Add tags and Add note icons

Use the ellipsis ... at the end of a time entry row to make changes to a time entry.

Image of the ellipsis menu located beside a task

  • Change date: Move the time entry to a different date.
  • Move to Task: Move the time entry to a different task.
  • Remove from Task: Remove the time entry from the task. This option will move the time entry to a No task selected category on your Timesheet.
  • Delete Entry: Delete the time entry.

All entries

Time entries on the All entries tab are organized based on date. Click the arrow beside any date to expand or collapse it.

Image of All entries tab

Use the following icons to edit each time entry on the All entries tab:

  • Add note: Add notes to any time entry.
  • Billable: Mark a time entry as Billable or Non-billable.
  • Add tags: Add tags to any time entry.

You can also edit the time tracked for any time entry by clicking on the time in the Start Time, End Time, or Tracked Time columns.

Animation showing how to edit time entries

Use the ellipsis ... at the end of a time entry row to make changes to a time entry.

  • Change date: Move the time entry to a different date.
  • Move to Task: Move the time entry to a different task.
  • Remove from Task: Remove the time entry from the task. This option will move the time entry to a No task selected category on your Timesheet.
  • Delete Entry: Delete the time entry.

All timesheets

Use the All timesheets tab in the timesheet header to view the time for all Workspace members. 

Image of the All timesheets tab

On the All timesheets tab you can filter by the following: 

  • Billing: Show time that is billable, non-billable, or both. 
  • Tag: Show time with a specific Tag. 
  • Tracked time: Show time with a specific amount of tracked time. 

You can also use the All members dropdown to filter by specific Workspace members or Teams

Image of the All members dropdown tab

To view the capacity for any Workspace member, hover your mouse over the row and select the settings cog. 

Image of the settings cog on a member's time entry

Click a member's name or the Open button to open the timesheet in full screen. In fullscreen, you can view this team member's time entries in more detail or open their Workspace profile. 

Image of a user's timesheet in fullscreen

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