Add existing Custom Fields to a new location

You can add existing Custom Fields to other Spaces, Folders, and Lists from the Custom Field Manager, specific views, or tasks. Custom Fields added at the Everything level are applied to every task in your Workspace.

Learn how to create new Custom Fields.

What you'll need

  • 60 Custom Field uses are available on the Free Forever Plan.
  • Unlimited uses are available on paid plans.
  • Individual Custom Fields can be hidden from all guests.
  • Guests can't add Custom Fields to new locations.

Add existing Custom Fields from the Custom Field Manager

To add existing Custom Fields to a Space, Folder, or List from the Custom Field Manager:

  1. Open the Custom Field Manager.
  2. From the sidebar, choose the Space, Folder, or List you want to add the Custom Field.
  3. In the upper-right corner, click Add existing field.
  4. Search, sort, group, or filter for the Custom Field you want to add. You can also expand locations in the sidebar to find a specific field.
  5. Check the checkboxes to the left of each Custom Field to add them to the Space, Folder, or List.
  6. In the lower-right corner, click Add Fields.

Add an existing Custom Field from List view or Table view

To add an existing Custom Field to a Space, Folder, or List from a List or Table view:

  1. In the Space, Folder, or List you want to add the Custom Field, open the List or Table view.
  2. In the upper-right corner above the task table, click the plus icon.
  3. At the bottom of the sidebar, click Add field from Workspace.
    Screenshot of the Add field from Workspace button.png
  4. Click Add to the right of a Custom Field you want to add.
  5. The Custom Field is automatically added to all tasks in the view's Space, Folder, or List location.

If the Custom Field has a description, you'll see a preview of it when you hover over the column header.

Workspaces created on or after March 1, 2024 will display the following UI.

To add an existing Custom Field to a Space, Folder, or List from a List or Table view:

  1. In the Space, Folder, or List you want to add the Custom Field, open the List or Table view.
  2. In the upper-right corner above the task table, click the plus icon.
  3. Click the Show/Hide tab.
    Screenshot of the Show:Hide tab.png
  4. Click any Custom Fields you want to add as columns. Visible Custom Fields have a checkmark next to them.
  5. The Custom Field is automatically added to all tasks in the view's Space, Folder, or List location.

Add existing Custom Fields from a task

To add an existing Custom Field to a List from a task:

  1. From the List you want to add a Custom Field, open a task.
  2. Scroll down to the Custom Fields section and click the plus icon in the upper-right corner of the fields table.
  3. Click Add field from Workspace to open the Custom Field Manager.
  4. Check the checkboxes next to each Custom Field to add them to the List.
    Screenshot of checkboxes next to Custom Fields in the Custom Field Manager.png
  5. In the lower-right corner, click Add Fields.

If the Custom Field has a description, you'll see a preview of it when you hover over the field.

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