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View and search Custom Fields in your Workspace

You can see and search all Custom Fields in your Workspace from the Custom Field Manager.

What you'll need

  • Custom Field Manager is available on all ClickUp plans.
  • Guests can't use the Custom Field Manager.
  • On Business Plus and Enterprise Plans, members can access the Custom Field Manager if the Manage Custom Fields custom role permission is enabled for members.
  • The options to merge and move Custom Fields are available on the Business Plus and Enterprise Plans. 

See all Custom Fields in your Workspace

To see all Custom Fields you have permissions to in your Workspace, click All Custom Fields in the upper-left corner of the Custom Field Manager.

Use the Custom Field Manager sidebar to browse your Workspace Hierarchy. Click any Space, Folder, or List to view the available Custom Fields in each location.

Custom Fields are inherited through the Hierarchy. For example, if you create a Custom Field at the Space level, it will be available in all Folders and Lists created in that Space.

Search Custom Fields

To search for a Custom Field:

  1. In the Custom Field Manager sidebar, click All Custom Fields or select a specific location.
  2. At the top, click the search bar.
  3. Enter the name of a Custom Field. Results filter as you type.

Filter Custom Fields

To filter Custom Fields:

  1. In the Custom Field Manager sidebar, click All Custom Fields or select a specific location.
  2. At the top, click Filter.
    Screenshot of the filter icon.png
  3. Set your Filter options.
  4. Custom Fields will automatically be filtered.

Group Custom Fields

To group Custom Fields:

  1. In the Custom Field Manager sidebar, click All Custom Fields or select a specific location.
  2. At the top, click the current grouping method. If fields aren't grouped, click Group.
    Screenshot of the current grouping method.png
  3. Collapse or expand each group by clicking the group header.

Sort Custom Fields

To sort Custom Fields:

  1. In the Custom Field Manager sidebar, click All Custom Fields or select a specific location.

  2. Click a column header to sort fields by the values in that column.

    Sorting is not available for all columns.

  3. To switch between ascending and descending order, click the column header again.
  4. The list of Custom Fields will display tasks in the selected sort order.
  5. To remove sorting from the column, click the column header a third time.

Pin a Custom Field

By default, Custom Fields are hidden on tasks until you set a value for them. You can pin a Custom Field so that it always appears on tasks even when the field is empty.

There are two ways to pin a Custom Field from the Custom Field Manager:

  • Toggle the Pinned column on. If you don't see this column, you can add it by clicking the plus icon in the upper-right corner.
  • When editing a Custom Field, click More settings and permissions and toggle on Pinned.