You can use the filter and search options in List view to find and organize tasks, or create a customized view for your needs.
What you'll need
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The ability to filter and search is available on all plans.
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Everyone, including guests, can filter and search for tasks in List view.
Video overview
Watch the following ClickTip video on filtering and searching tasks in List view!
Filter tasks
You can use filtering options in List view to customize what tasks you want to see.
Click the funnel icon in the upper-right corner and select + Add Filter.
You can filter by the following options:
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Only show tasks that are in selected statuses. |
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Only show tasks with specific tags. You can also filter for tasks that do not contain tags. |
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Only show tasks due on a specific date, or before or after a specific date.
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Only show tasks with selected priorities. |
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Only show tasks assigned to a specific user in your Workspace. |
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Only show tasks that are archived, or include archived tasks in your overall filtering view. |
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Only show tasks with assigned comments. You can also filter for tasks that do not contain assigned comments. |
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Created by |
Only show tasks created by specific people. |
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Date closed |
Only show tasks that entered the Closed status on a certain date or within a specified timeframe. |
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Date created |
Only show tasks created on a certain date or within a specified timeframe. |
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Date updated |
Only show tasks that people have updated on a specific date or within a specified timeframe. |
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Date done |
Only show tasks that entered a Done status on a certain date or within a specified time frame. |
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See which tasks are waiting on or blocking others. Alternatively, filter to see which tasks do or do not contain dependencies. |
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Location |
Only show tasks in selected Spaces, Folders, or Lists. |
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Recurring |
Only show recurring tasks. You can also filter for tasks that are not recurring. |
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Only show tasks with a start date that is on a certain date or within a specified timeframe. |
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Status is closed |
Only show tasks in the Closed status. |
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Only show tasks that have time estimates. You can specify a greater than, less than, or equal to value. |
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Only show tasks that have time tracked. You can specify a greater than, less than, or equal to value. |
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Only show tasks with a selected amount of Sprint Points. You can specify a greater than, less than, or equal to value. |
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Only show tasks that have one or more specified watchers. You can also filter for tasks that do not have any watchers. |
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Only show tasks that are Milestones or tasks that are not. |
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Filter by Custom Fields you've created. |
Tip: Save your view with filters applied to come back to them at any time.
Add a filter group
Filter groups are perfect for those who need to filter tasks using very specific criteria and more than one operator.
Groups are additional sets of filters:
Using and allows you to include tasks that meet all filter criteria.
Using or allows you to include tasks that meet any filter criteria.
Search tasks
When you search for tasks using the search bar of any List, Folder, or Space, we'll include the Task Name, Task Description, and any Custom Fields in the results by default.
You can customize these options by clicking the caret icon next to the search bar.
Note: Search bar preferences apply to all views in your Workspace.
You can search for text in the following types of Custom Fields:
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Text
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Text area (Long text)
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Dropdown
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Labels
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Email
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Phone
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Website
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Location
Include subtasks when searching
To include subtasks in your search results:
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Click Subtasks in the upper-right corner of your List view.
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Select As separate tasks.
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