Use Teams to easily create groups of people you can assign to tasks, mention in comments, or add as watchers.

For example, you don't know who to assign a task to in Design. Ask the Design lead to create a Team called Design so you can assign tasks to the whole Team. Everyone will be notified and have visibility. You could also @mention the entire Team in a comment if you have a question that anyone can answer.

What you'll need

• Unlimited Plans and above have access to Teams.
  • Unlimited: One Team.
  • Business and above: Unlimited Teams.
• Only admins and owners can create Teams and add/remove members.
• Sharing items with Teams is available on the Business Plus and Enterprise Plans.
  • Guests will not have access to any Spaces, even if they're part of a Team.

  • When a user has both Team and individual permissions for an item or location, the individual user permission is applied.

• Sharing Spaces with Teams is available on the Enterprise Plan.
  • You can only grant full permissions to Spaces.

Where to use Teams

Here are some of the places you can use Teams:

• Mention a Team in task comments or descriptions.
• Assign tasks or comments to a Team.
• Sharing Spaces, Folders, Lists, and tasks.
• Filter by Teams.
• Add Teams as watchers on tasks, including Automations to always add watchers.
• Select on any assignee-focused Dashboard card.
• Use a People Custom Field.
• Assign checklist items to a Team.

Create a Team

Only Workspace owners and admins can create a Team.

To create a Team:

1. Click your Workspace avatar located in the upper-left corner.

2. Select Settings.

3. Select Teams.

4. If this is the first team in your Workspace, click the Create a Team button. If a team exists, you'll click + Create Team.

5. Name your Team and click Save.

   • Team names must be unique.

6. To the far right hover over the ellipsis ... and click + Add members.

7. Use the search bar to find members or guests you want to add to your Team.
   

There's no limit to how many Teams a user can be added to. You can see what Teams a user is in by viewing their profile.

Add a guest to a Team

View-only guests can't be added to Teams. Guests on Teams must be permission-controlled. Unless you have permission-controlled guest seats, this costs the same amount as a member seat.

Team sharing and privacy

You can share the following items and locations with teams:

• If you share something with a Team, and one or more Team members don't have permission to it you can invite the members and assign permissions. You can also click Don't Invite.
• When you remove someone from a Team, they will lose access to any items that have not been individually shared with them.
• Hierarchy locations and their Chats share permissions and sharing. When a Team is given access to a location, the members of the Team are also given access to the Chat and vice versa. Guests cannot access Chat.