Create and edit time entries

Create and edit time entries using the Time Tracking ClickApp.

You can enter time tracked from the Time Tracking modal which is available through the Quick Action menu, on tasks, in List view and Board view.

You can also create and edit time entries in our Mobile App, and via the ClickUp API.

What you'll need

  • A Workspace owner or admin will need to enable the Time Tracking ClickApp

  • Individual guests can use Time Tracking if a Workspace owner or admin has given them permission

  • Time Tracking is available on every ClickUp plan

  • Workspace owners and admins can edit other users' time tracking entries
  • The following features are only available on our Business Plan and above:

    • Adding a time entry description

    • Adding labels to a time entry

    • Marking a time entry as billable

    • Tracking time that is not associated with a specific task

The following instructions apply to both Task view 2.0 and Task view 3.0.

Start a timer

Start a timer to track time while you work. A running timer is always visible in the lower right corner so you never forget to stop it.

The quickest way to start a timer is by clicking the Start button shown on tasks, List view, and Board view in the Time Tracked field.

Screenshot of the start timer button in List view.

You can also start a timer from the Time Tracking modal by clicking on the Timer tab and clicking the start button.

Screenshot of the time tracking modal.png 

Restart a timer from an existing time entry

You can start a timer from an existing time entry.

  1. Open the Quick Action menu from anywhere in your Workspace.
    • In ClickUp 2.0, this is located in the lower-right corner.
    • In ClickUp 3.0, this is located in the upper-right corner of the toolbar.
  2. Select Track Time.

  3. Click the Start button on a previous time entry.

  4. The timer will start, creating a new time entry with the same details.

Screenshot of the start button next to a time entry in the time tracking modal.png

Add time tracked manually

Forget to input your time tracked at an earlier date? Need to add a specific time entry with exact start and end times?

You can add time tracked manually instead of using a timer.

  1. Open up a task or the global timer.

  2. Click the Time Tracked field to open the Time Tracking modal.

  3. Select Manual.

  4. Add your time.

  5. Use the When option to choose when the time entry occurred. 

    • Now: With this option selected, the entry will have a start time that is in the past. (Ex. Manually tracking 1 hour of time at 1:00 pm will show an entry that starts at 12:00 pm and ends at 1 pm.) 
    • Future date: When selecting a date in the future, the entry will have an end time that is in the future. (Ex. Manually tracking 1 hour of time at 1:00 pm will show an entry that starts at 1:00 pm and ends at 2:00 pm.)
  6. Add notes, labels, and billable time entry details.

  7. Click Save to log the time.

Screenshot highlighting the manual tab in the time tracking modal.png
 

Add time using a range

Entering time by range pre-fills the start and end time with the current time.

  1. Open up a task or the global timer.

  2. Click the Time Tracked field to open the Time Tracking modal.

  3. Select the Range tab.

  4. Set your start and end times.

  5. Choose the date when the time entry occurred.

  6. Add notes, labels, and billable time entry details.

  7. Click Save to log the time.

Add time entry details

Users on our Business Plan and above get additional features to make reporting more powerful.

  • Description: Add a description to any time entry. 

  • Labels: Add labels to time entries to be used across your Workspace for better filtering of similar tracked time. 

  • Billable: Mark time as billable to keep track of time that is intended for invoices and time that's just used for internal reports. 

Screenshot highlighting the note, tag, and billable options in the time tracking modal.png
Time entry labels are different than the Label Custom Field. Time entry labels can only be used to filter time entries on Time Tracking cards.

Edit time entries

You can edit your own time entries on a task. To edit other people's time entries, you'll need to be a Workspace owner or admin.

  1. Open up a task with a time entry or the global timer.

  2. Click the Time Tracked field to open the Time Tracking modal.

  3. Click on a user's name to expand their time entries.

  4. Click on the pencil icon next to a time entry to make changes.

  5. Add or update time entry details.

  6. Update the time entry dates, times, or duration.

  7. Click Save changes.

Delete a time entry

  1. Open up a task with a time entry or the global timer.

  2. Click the Time Tracked field to open the Time Tracking modal.

  3. Click on a user's name to expand their time entries.

  4. Click the trash icon next to an entry to delete it.

  5. The time entry will be sent to the Trash.

Items in Trash are kept for 30 days before being permanently deleted.

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