Intro to time tracking

Track time spent on software implementations, client deliverables, or any kind of work with ClickUp time tracking.

We also integrate with several popular time tracking apps.

What you'll need

  • A Workspace owner or admin will need to enable the Time Tracking ClickApp.
  • Individual guests can use time tracking if a Workspace owner or admin has given them permission.
  • Guests can only track time on tasks they can access with edit or full permissions.
  • Time tracking is available on all plans.
  • The Free Forever Plan has 60 uses of the Time Tracking ClickApp.
  • Time entries cannot be deleted on the Free Forever Plan.
  • On the Unlimited Plan, the following advanced time tracking features have 100 uses. Each instance time is tracked or entered manually counts as a use. There are no limits for these advanced time tracking features on the Business Plan and above:
    • Adding a time entry description.
    • Adding labels to a time entry.
    • Marking a time entry as billable.
    • Tracking time that is not associated with a specific task.
  • Time Tracking integrations count towards Time Tracking use limits.

Enable the Time Tracking ClickApp

You can enable the Time Tracking ClickApp at the Workspace level or for individual Spaces.

You must be a Workspace owner or admin to manage ClickApps.

Enable Time Tracking for your Workspace

To enable the Time Tracking ClickApp:

  1. Click your Workspace avatar in the upper-right corner. 
  2. Select ClickApps.
  3. Browse or search for the Time Tracking ClickApp.
  4. Enable the Time Tracking ClickApp. You can use the dropdown menu to disable the ClickApp in specific Spaces.
  5. To make new time entries billable by default, click Default new time entries to billable.

    Unlimited uses of billable time entires are available on the Business Plan and above.

Screenshot of the Time Tracking ClickApp.png

Enable the Time Tracking ClickApp for individual Spaces

You can also enable the Time Tracking ClickApp for individual Spaces.

To enable the ClickApp for a Space:

  1. In the Sidebar, hover over a Space.

  2. Click the ellipsis ... icon.

  3. Select Space settings, then ClickApps.

  4. Click Time Tracking to enable the ClickApp.

  5. Click Save to enable Time Tracking for this Space.

Access time tracking

You can access the time tracking modal from:

You can show time tracked on tasks in Calendar view.

You can also track time using:

Time tracked field on tasks

Open the time tracking modal in a task by clicking Track Time.

In the task Activity section, tracked time is always rounded to the minute.

Track time from the Quick Action menu

Open the time tracking modal from anywhere in your Workspace:

  1. Open the Quick Action menu located in the upper-right corner of the toolbar.

  2. Select Track Time.

View the time tracked field in List view

To add a time tracked column to your List view:

  1. Open the List view.

  2. In the upper-right corner above the task table, click the plus icon.

  3. At the bottom of the modal, click Show/hide fields.

  4. Search for Time tracked.

  5. Click Time tracked to add the column.

  6. Once added, you can:

    • Click the start button in the column to immediately start a timer on a task.

    • Click the tracked time amount to open the time tracking modal.

View the time tracked field in Board view

To view time tracked in a Board view:

  1. In the upper-right corner, click Customize.

  2. Select Fields.
  3. Enable Show time tracker to add it to task cards.
  4. Once added, you can:
    • Click the start button to immediately start a timer on a task.

    • Click the tracked time amount to open the time tracking modal.

Access time tracking using the ClickUp Chrome Extension

Create time entries associated with tasks while you browse the web with our Chrome extension.

Set default time tracking settings

By default, all time entries are non-billable.

Unlimited uses of billable time entires are available on the Business Plan and above.

If you want all time entries to default to billable, a Workspace owner or admin can set default time tracking settings for the entire Workspace or individual Spaces. Space time tracking settings override the Workspace time tracking settings.

When the default is set to billable, people can continue to create non-billable time entries. 

Set default time tracking settings for the Workspace

To default all time entries in the Workspace to billable:

  1. In the upper-right corner, click the Quick Action menu.
  2. Select ClickApps.
  3. Search or browse for Time Tracking.
  4. Check the Default new time entries to billable checkbox.

Screenshot of the Default new time entries to billable checkbox in the Time Tracking ClickApp.png

Set default time tracking settings for a Space

To default all time entries in a Space to billable:

  1. In the Sidebar, hover over the Space.
  2. Click the ellipsis ... menu.
  3. Select Space settings.
  4. Click Default billing setting.
  5. Choose one of the following:
    • Billable: Default all time entries to billable.
    • Non-billable: Default all time entires to non-billable.
    • Use workspace settings: Default all time entries to the Time Tracking ClickApp's default setting.

Screenshot of a Space's Default billing setting menu.png

Next steps

Now that you've enabled the Time Tracking ClickApp in your Workspace, start adding time entries, create reports, go mobile, and integrate via our ClickUp API.

Create and edit time entries

You can enter and update your own time tracking entries from the time tracking modal. This modal is available through the Quick Action menu, on tasks, in List view and Board view. You can also create and edit time entries in our mobile app, and via the ClickUp API.

Owners and admins can edit other users' time entries.

Report on time tracking data

You can view time entry data throughout your Workspace. View time tracking data on tasks, in views, and create reports using Time Tracking Dashboard cards.

You can also use time tracked as a y-axis data point in Bar Chart, Pie Chart, and Battery Chart Dashboard cards. 

Track time on the go with the mobile app

Create and edit time entries seamlessly across our web, desktop, and mobile app.

  • Start a timer on your computer and stop it from your phone, or vice versa.

  • Create and edit time entries in your Workspace or on specific tasks, just like on the web or desktop.

Time tracking with the ClickUp API

Build your own time tracking integration with our API. Build robust time tracking tools with the following data:

  • Get time entries within a date range.

  • Add and remove time entry labels.

  • Get running time entries.

  • Start and stop a timer.

Our time tracking API calls include task id, title, status, task tags, Space, Folder, and List information so you can retrieve your time entry data with meaningful context.

Track time unrelated to a task

Workspaces on the Business Plan and above can track time unrelated to a specific task. You can add this time to a task later! 

To track time unrelated to a specific task:

  1. Open the Quick Action menu located in the upper-right corner of the toolbar.

  2. Select Track Time.
  3. Next to the time tracking entry, click the ellipsis ... menu.
  4. From the ellipsis ... menu, click Edit.
  5. Click the Select task... dropdown.
  6. Search for and select a task.
  7. Click Save changes.

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