Learn the difference between Folders and Lists

  • Updated

Folders and Lists are located in the middle of the ClickUp Hierarchy. Folders are optional to use, but add a helpful layer for more complex workflows.

Spaces hold both Folders and standalone Lists. Folders contain one or more Lists, and Lists contain tasks. Unlike Lists, Folders do not directly contain tasks.

What you'll need

  • Folders and Lists are available on all plans.

  • Everyone, including guests, can use Folders and Lists.

Create a Folder

To create a new Folder:

  1. In the left sidebar, click the ellipsis ... next to the Space you want to add it to.

  2. Click Create new.

  3. Select Folder from the dropdown.

  4. Using the Folder creation modal, you can:

    • Use a Folder template.

    • Name the Folder.

    • Create custom statuses.

    • Share the Folder.

    • Add existing Lists to the Folder.

    • Create new Lists to add to the Folder.

  5. Click Create Folder.

Create a List

You can create standalone Lists or place them under Folders.

To create a List:

  1. In the left sidebar, click the ellipsis ... next to the Space or Folder you want to add it to.

  2. Select Create new.

  3. Select List from the dropdown.

  4. Name your list, then click Create List.

Delete a Folder or List

You can delete Folders or Lists you no longer need. You can also archive a Folder or List if you think you may want to access its data in the future.

Warning: Deleted Folders and Lists can only be recovered from the Trash for a short period of time.

To delete a Folder or List:

  1. In the left sidebar, click the ellipsis ... next to the Folder or List you want to delete.

  2. Select Delete.


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