Removing someone from your Workspace is a permanent action and cannot be undone.
After you remove a member or internal guest from a Workspace, their seat will remain open until filled by another person. When you invite someone new to the Workspace, they will automatically take the vacant seat.
What you'll need
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You can add and remove people from your Workspace on any ClickUp plan.
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Only Workspace owners and admins can remove people from a Workspace.
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Members can remove people from a private Space they own.
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Workspace owners and admins can remove people from private Spaces that they have access to.
Remove someone from a Workspace
To remove someone from your Workspace:
- Click your Workspace avatar.
- Click Manage users.
- On the Manage people page, locate the person you want to remove.
- To remove a guest, click the Guests tab.
- In the Settings column, click the ellipsis ... icon.
- Select Remove.
Remove a member from a private Space
You can remove people from private Spaces in two ways, from the Sidebar or Workspace settings.
To remove people from the Sidebar:
- In the Sidebar, click the ellipsis ... next to the Space name.
- Select Sharing & Permissions to open the Share this Space modal.
- Click to open the People dropdown.
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To the right of the person, click the toggle. You can remove one or more people at a time.
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You can also Click Remove all to remove all invited people.
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From Workspace settings
- Click your Workspace avatar.
- Select Settings then Spaces.
- Find the Space and click Shared With.
- Click to open the People dropdown.
- To the right of the person, click the toggle. You can remove one or more people at a time.
- You can also Click Remove all to remove all invited people.
What happens to data when a member is removed from a Workspace?
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Any unshared, private items that the member had will be off-limits. If a user is removed, they will lose access to all Private items. Even if they are re-added to the Workspace, they will not regain access to those Private items.
- Private Folders, Lists, and tasks owned by a deactivated user will be deleted and removed when they leave the Workspace.
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Any public items created by the member will remain and maintain an accurate activity history.
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The member will still show as assigned to tasks and comments, but a Deactivated label is added by their name. It's easy to remove them and reassign those tasks with the Bulk Action Toolbar!
- If you re-invite a member that was previously removed and the tasks they were assigned to have not been reassigned, they will regain ownership of these tasks.
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Any time tracked by a user who is later removed will remain on any tasks that they had previously tracked time on.
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If you remove a member from a paid plan, that seat will remain open and you will be able to reassign it to a new user. If no new user is assigned before your next billing cycle begins, your member seat count will be adjusted down.
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Keep in mind attachments that were unshared and private will count towards your storage.
- If the creator of an Automation is removed, the Automation will remain active.
Inaccessible Spaces
If a user is removed and Space settings cannot be accessed by the remaining members, follow these steps:
- Make a user in the Space an admin on the People settings page.
- Then they will be able to add people to the Space and make someone else the Space owner.
- The user who was made an admin can be changed back to a member.
If a user is removed and a private Space is left without any members in it, the Workspace owner can take over ownership on their Spaces page.
Reassign tasks from a deactivated user
You can reassign tasks from a deactivated user using filtering or the People sidebar.
Filter to reassign tasks:
- While viewing Everything, sort your tasks by assignee. Be sure to Show closed tasks or filter for all statuses. Then, you'll see the deactivated user's tasks appear under their name.
- Use the Bulk Action Toolbar to select all of these tasks and un-assign or reassign them.
Use the People sidebar to reassign tasks:
- While viewing Everything or a particular location, click Assignees in the upper-right corner.
- Click the deactivated user to filter your view by tasks assigned to them.
- Use the Bulk Action Toolbar to select all of these tasks and un-assign or reassign them.