Sometimes, it's necessary to remove a person from your Workspace. ClickUp makes this super simple and fast.

Removing a member from your Workspace is a permanent action and cannot be undone. 

What you'll need

• You can add and remove people from your Workspace on any ClickUp plan.

• Only Workspace owners and admins can remove people from a Workspace.

• Members can remove people from a private Space they own.

• Workspace owners and admins can remove people from private Spaces that they have access to.

Remove someone from a Workspace

After you remove a member from a Workspace, you'll no longer be charged for their seat. Their seat will remain open until filled by another person.

To remove someone from your Workspace:

1. Click your Workspace avatar in the lower-left corner.

2. Select People.

3. Locate the person you want to remove.

4. Click the ellipses ... under Settings and select Remove.

Remove a member from a private Space

You can remove people from Spaces in two ways:

• From the Sidebar

• From Workspace settings

From the Sidebar

1. Click on the ellipses menu ... next to the Space name.

2. Select Space settings.

3. Choose Shared with.

4. Hover over the avatar and click on the X for the user you would like to remove.

From Workspace settings

1. Click on your profile avatar and select Spaces.

2. Find the desired private Space.

3. Hover over the avatar of the user you want to remove and click the X.

What happens to their data when a member is removed from a Workspace? 

• Any unshared, private items that the member had, will be off limits. If a user is removed, they will lose access to all Private items. Even if they are re-added to the Workspace, they will not regain access to those Private items.

• Private Folders, Lists, and tasks owned by a deactivated user will be deleted and removed when they leave the Workspace. 

• Any public items created by the member will remain and maintain accurate activity history.

• The member will still show as assigned to tasks and comments, but a Deactivated label is added by their name. It's easy to remove them and reassign those tasks with the Bulk Action Toolbar!

  • If you re-invite a member that was previously removed and the tasks they were assigned to have not been reassigned, they will regain ownership of these tasks.

• Any time tracked by a user who is later removed will remain on any tasks that they had previously tracked time on.

• If you remove a member from a paid plan, that seat will remain open and you will be able to reassign it to a new user. If no new user is assigned before your next billing cycle begins, your member seat count will be adjusted down. 

• Keep in mind attachments that were unshared and private, will count towards your storage.

Inaccessible Spaces

If a user is removed and Space settings cannot be accessed by the remaining members, follow these steps:

1. Make a user in the Space an admin on the People settings page.

2. Then they will be able to add people to the Space and make someone else the Space owner.

3. The user who was made an admin, can be changed back to a member.

If a user is removed and a private Space is left without any members in it, the Workspace owner can take over ownership on their Spaces page.

Reassign tasks from a deactivated user

1. While viewing Everything, sort your tasks by assignee. Be sure to 'Show closed tasks' or filter for all statuses. Then, you'll see this deactivated user's tasks appear under his or her name.

2. Use the Bulk Action Toolbar to select all of these tasks and un-assign or reassign them.

Updated February 17, 2023 00:41