Use Done statuses when you need to keep an eye on a task after your team's work is complete.
For example, all engineering is complete on a sprint task but marketing and technical writing teams still need access to it. If the status is marked as Complete, the task is automatically hidden from most views. Using a Done status instead will keep the task visible!
New to statuses? Learn about the different status groups and the status hierarchy.
What you'll need
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Owners and admins can create, edit, and delete statuses by default.
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Business Plus and Enterprise Plans can give members and guests advanced permissions to create, edit, and delete statuses.
Note: You'll need both the Delete Items and Edit Statuses advanced permissions to delete statuses.
Understand Done statuses
Done statuses are especially useful for tasks worked on by several different teams:
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No overdue notifications: Tasks will not give you a notification when reaching a start or due date.
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Unblock Dependencies: Waiting on Dependencies will be cleared when a blocking task is moved to a done status.
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Tasks in Goals will count as complete.
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Tasks in Portfolio Lists will count as complete.
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Tasks in your Home will count as complete.
Create and apply Done statuses
Once you figure out what step(s) are necessary for a task to be set as Complete and archived, you're ready to create one or more Done statuses.
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Click the ellipses ... next to the Space, Folder, or List.
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From the Settings menu, select Statuses.
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From the top of the left-side menu, select Custom.
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Click the Add Status button.
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All statuses are added by clicking Add Status.
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By default custom statuses are Active.
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Type a name for your new status.
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You can use the color picker to change the default color.
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You can click the dropper icon for even more color options!
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From Active, you can drag any custom statuses to Done.
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Click Save.