Use Done statuses

Use Done statuses to monitor tasks that don't require immediate action.

Whether it's an active campaign, social posts, or work that no longer requires effort, keep all of your tasks displayed across views.

For example, all engineering is complete on a sprint task but marketing and technical writing teams still need access to it. If the status is marked as Complete, the task is automatically hidden from most views. Using a Done status instead will keep the task visible!

New to statuses? Learn about the different status groups and the status hierarchy

What you'll need

Done statuses

Done statuses are especially useful for tasks worked on by several different teams:

  • No overdue notifications: Tasks will not give you a notification when reaching a start or due date.

  • Unblock Dependencies: Waiting on Dependencies will be cleared when a blocking task is moved to a done status.

  • Tasks in Goals will count as complete.

  • Tasks in Portfolio Lists will count as complete.

  • Tasks in your Home will count as complete.

Create and apply Done statuses

Once you figure out what step(s) are necessary for a task to be set as Complete and archived, you're ready to create one or more Done statuses.

  1. In the Sidebar, hover over the Space, Folder, or List.

  2. Click the ellipsis ... icon.

  3. Select Space, Folder, or List Settings.

  4. Click List statuses or Task statuses.

  5. From the statuses modal, select Use custom statuses.

  6. Under the Done status group, click the Add status button.
    Screenshot highlighting the add status button under the done group in the status modal.png

  7. Name the new status.

    Reorder statuses by dragging them up or down using the drag handles to the left.

  8. You can use the color picker to change the default color. You can click the dropper icon for more colors.

  9. In the lower-right corner, click Apply changes.

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