Watchers are people who are notified when changes are made to a task. Assignees are automatically set as watchers on tasks they're assigned to.
Unlike assignees, watchers aren't necessarily responsible for completing task items. Watchers are people who need to follow a task's progress.
What you'll need
- People can be added as watchers on every plan.
- Everyone, including guests, can watch tasks.
- Everyone except guests without Edit or Full permissions can add or remove watchers.
Add a watcher to a task
To add a watcher to a task in Task view:
- From the upper-right corner of an open task, click the bell icon. You can also add watchers using Quick Create tasks and Bulk Action Toolbar.
- Click an avatar to select yourself, another person, or a Team.
- The task watcher's avatar is highlighted.
- The task watcher will be sent task updates in their notifications.
The following are some common actions that also add you as a task watcher:
- When a task is assigned to you.
- When you edit a task name or description.
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When you comment on a task.
- Including comments created via email.
- When a task comment is assigned to you.
- When you create a new task.
- When you change a task's due date.
- When you change a task's status.
- When you change a task's priority.
You can be added or removed as a watcher by Automations.
Remove watchers
Watchers can be identified by their highlighted avatars. You'll also see the last time a watcher viewed the task directly under their name.
To remove a task watcher:
- From the upper-right corner of an open task, click the bell icon. You can also remove watchers when using Quick Create tasks and Bulk Action Toolbar.
- Click an avatar to select yourself, another person, or a Team.
- They'll be sent task updates in their notifications only when someone @mentions or assigns them an item within the task.
Manage watcher notifications
There are several watcher options in your Notification settings that you can configure.