Create time entries

Track where your time is being spent. Whether it's on client work, specific projects, or cross-departmental initiatives, time entries enable you to organize and visualize everything you're working on.

Create time entries to track your work on tasks and see how close you are to reaching your capacity for the day.

You can track time by starting a timer or manually entering it. You can track time from the Quick Action menu, the Toolbar when pinned, Timesheets, Time Tracking Dashboard cards, tasks, and several views.

You can also create time entries from the mobile app and ClickUp API.

Learn how to edit time entries.

What you'll need

  • A Workspace owner or admin will need to enable the Time Tracking ClickApp.
  • Individual guests can use Time Tracking if a Workspace owner or admin has given them permission.
  • Time Tracking is available on every ClickUp plan.
  • Workspace owners and admins can create time tracking entries for others.
  • The following advanced time tracking features are available on the Business Plan and above:
    • Adding a time entry description.
    • Adding labels to a time entry.
    • Marking a time entry as billable.

      Time entry labels are different than the Label Custom Field. Time entry labels can only be used to filter time entries on Time Tracking cards.

    • Tracking time that is not associated with a specific task.
  • Members and above can set their own capacity from Workload view.
  • Admins and owners can set capacity for others from Workload view.

Start a timer

Start a timer to track time while you work. A running timer is always visible in the toolbar in the upper-right so you never forget to stop it.

You can start a timer from several locations.

If the Space the task lives or your Workspace has time entries default to billable, your entry will automatically be marked as billable. 

From a task

To start a timer from a task, click the start button in the upper-left of a task.

Screenshot of the timer in a task.png

You can also start a timer from a task's Relationships section after adding the time tracked column.

From List view

To start a timer from List view, you must first add the time tracked field.

From List view, click the start button to the right of a task in the time tracked column.

Screenshot of the start timer button in List view.png

From Table view

To start a timer from Table view, you must first add the time tracked field.

To start a timer:

  1. Click the tracked time on a task.
  2. Click the start button.

From Board view

To start a timer from Board view, you must first add the time tracked field.

From Board view, click the start button on a task card.

Screenshot of the timer button in Board view.png

From Timesheets

To start a timer from Timesheets, click the start button to the right of a task.

Screenshot of the timer button in Timesheets.png

From the toolbar

To start a timer from the toolbar, you must first pin time tracking.

From the toolbar:

  1. Click the time tracking icon to open the Track Time modal.
    Screenshot of the timer button in the toolbar.png
  2. Select a task.
    • If you're on the Business Plan and above, this is optional.
  3. Click the start button.

From the Quick Action menu

To start a timer from the Quick Action menu:

  1. Click Track Time to open the Track Time modal.
  2. Select a task.
  3. Click the start button.

From an existing time entry

You can also start a timer from an existing time entry:

  1. In the upper-right corner, click the Quick Action menu.
  2. Click Track Time to open the Track Time modal.
  3. Click the start button next to a previous entry.
  4. The timer starts, creating a new entry for the task with the same details.

Manually add tracked time

If you forgot to run a timer when you were completing work, you can manually add time tracked from several locations. Owners and admins can add tracked time for others.

If the Space the task lives or your Workspace has time entries default to billable, your entry will automatically be marked as billable. 

When manually adding a entry, you can type out or abbreviate amounts of time using the following formatting:

  • hours, minutes
    • For example: 2 hours, 10 minutes
  • h, m
    • For example: 2h, 10m
  • h:m:
    • For example: 2:10

From a task

To add a time entry from a task:

  1. In the upper-left of a task, click the Track Time field.
  2. Enter the amount of time worked.
    • To add the time entry for someone else, click your name and select someone from the dropdown.
      Screenshot of someone adding tracked time in a task.png
  3. Select a date and time range.
  4. Choose to mark the entry as billable or non-billable, add a description, or add labels.
  5. Click Save.

You can also add a time entry from a task's Relationships section after adding the time tracked column.

From List or Table view

To add a time entry from List or Table view, you must first add the time tracked field.

From a List view or Table view:

  1. Click the time tracked field.
    Screenshot of the Time tracked field in a List view.png
  2. Enter the amount of time worked.
    • To add the time entry for someone else, click your name and select someone from the dropdown.
  3. Select a date and time range.
  4. Choose to mark the entry as billable or non-billable, add a description, or add labels.
  5. Click Save.

From Board view

To add a time entry from Board view, you must first add the time tracked field.

From a Board view:

  1. Click the time tracked on a task card.
    Screenshot of the time tracked field on a task in Board view.png
  2. Enter the amount of time worked.
    • To add the time entry for someone else, click your name and select someone from the dropdown.
  3. Select a date and time range.
  4. Choose to mark the entry as billable or non-billable, add a description, or add labels.
  5. Click Save.

From Gantt view

To add a time entry from Gantt view, you must first add the time tracked field.

From a Gantt view:

  1. Click the time tracked or the clock button next to a task.
    Screenshot of the time tracked column in Gantt view.png
  2. Enter the amount of time worked.
    • To add the time entry for someone else, click your name and select someone from the dropdown.
  3. Select a date and time range.
  4. Choose to mark the entry as billable or non-billable, add a description, or add labels.
  5. Click Save.

From Timesheets

To add a time entry from Timesheets:

  1. To the right of a task, hover over the date field and click the clock icon.
    Screenshot of the clock icon in a Timesheet column.png
  2. Click the Enter time field and enter the amount of time worked.
    • To add the time entry for someone else, click your name and select someone from the dropdown.
  3. Select a date and time range.
  4. Choose to mark the entry as billable or non-billable, add a description, or add labels.
  5. Click Save.

From the toolbar

To add a time entry from the toolbar, you must first pin time tracking.

From the toolbar:

  1. Click the time tracking icon to open the Track Time modal.
  2. Enter the amount of time worked.
    • To add the time entry for someone else, click your name and select someone from the dropdown.
  3. Select a task.
    • If you're on the Business Plan or above, this is optional.
  4. Select a date and time range.
  5. Choose to mark the entry as billable or non-billable, add a description, or add labels.
  6. Click Save.

From the Quick Action menu

To add a time entry from the Quick Action menu:

  1. Click Track Time to open the Track Time modal.
  2. Enter the amount of time worked.
    • To add the time entry for someone else, click your name and select someone from the dropdown.
  3. Select a task.
    • If you're on the Business Plan or above, this is optional.
  4. Select a date and time range.
  5. Choose to mark the entry as billable or non-billable, add a description, or add labels.
  6. Click Save.

Track time unrelated to a task

Workspaces on the Business Plan and above can track time unrelated to a specific task. You can add this time to a task later! 

Start a timer

To start a timer unrelated to a specific task:

  1. Open the Track Time modal from the toolbar or Quick Action menu.
  2. Click the start button.

Manually add tracked time

To manually add tracked time unrelated to a specific task:

  1. Open the Track Time modal from the toolbar or Quick Action menu.
  2. Enter the amount of time worked.
    • To add the time entry for someone else, click your name and select someone from the dropdown.
  3. Select a date and time range.
  4. Choose to mark the entry as billable or non-billable, add a description, or add labels.
  5. Click Save.

 

Add unrelated time to a task

To add your tracked time to a task:

  1. Open the Track Time modal from the toolbar or Quick Action menu.
  2. Click the time entry.
  3. Click Select task.
    Screenshot highlighting the select task button on a time entry.png
  4. Search for and select a task.
    • To add the time entry for someone else, click your name and select someone from the dropdown.
  5. Click Save.

 

 

 

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