Track where your time is being spent. Whether it's on client work, specific projects, or cross-departmental initiatives, time entries enable you to organize and visualize everything you're working on.
Create time entries to track your work on tasks and see how close you are to reaching your capacity for the day.
You can track time by starting a timer or manually entering it. You can track time from the Quick Action menu, the Toolbar when pinned, Timesheets, Time Tracking Dashboard cards, tasks, and several views.
You can also create time entries from the mobile app and ClickUp API.
Learn how to edit time entries.
What you'll need
- A Workspace owner or admin will need to enable the Time Tracking ClickApp.
- Individual guests can use Time Tracking if a Workspace owner or admin has given them permission.
- Time Tracking is available on every ClickUp plan.
- On the Free Forever and Unlimited Plan, the following advanced time tracking features have 100 uses. Each instance time is tracked or entered manually counts as a use. There are no limits for these advanced time tracking features on the Business Plan and above:
- Adding a time entry description.
- Adding labels to a time entry.
- Marking a time entry as billable.
- Tracking time that is not associated with a specific task.
- Workspace owners and admins can create time tracking entries for others.
- Members and above can set their own capacity from Workload view.
- Admins and owners can set capacity for others from Workload view.
Start a timer
Start a timer to track time while you work. A running timer is always visible in the toolbar in the upper-right so you never forget to stop it.
Learn how to edit the start time of a running timer.
You can start a timer from several locations.
If the Space the task lives or your Workspace has time entries default to billable, your entry will automatically be marked as billable.
From a task
To start a timer from a task:
- Below the task name next to Track Time click the start button.
- You can also start a timer from a task's Relationships section after adding the time tracked column.
From List view
To start a timer from List view, you must first add the time tracked field.
From List view, click the start button to the right of a task in the time tracked column.
From Table view
To start a timer from Table view, you must first add the time tracked field.
To start a timer:
- Click the tracked time on a task.
- Click the start button.
From Board view
To start a timer from Board view, you must first add the time tracked field.
From Board view, click the start button on a task card.
From Timesheets
To start a timer from Timesheets, click the start button to the right of a task.
From the toolbar
To start a timer from the toolbar:
- From the Quick Action menu pin Tracked Time to the toolbar.
- Click the time tracking icon to open the Track Time modal.
- Select a task.
- If you're on the Business Plan and above, this is optional.
- Click the start button.
From the Quick Action menu
To start a timer from the Quick Action menu:
- Click Track Time to open the Track Time modal.
- Select a task.
- Click the start button.
From an existing time entry
You can also start a timer from an existing time entry:
- In the upper-right corner, click the Quick Action menu.
- Click Track Time to open the Track Time modal.
- Click the start button next to a previous entry.
- The timer starts, creating a new entry for the task with the same details.
Manually add tracked time
If you forgot to run a timer when you were completing work, you can manually add time tracked from several locations. Owners and admins can add tracked time for others.
If the Space the task lives or your Workspace has time entries default to billable, your entry will automatically be marked as billable.
When manually adding a entry, you can type out or abbreviate hours, minutes, and seconds using the following formatting:
-
hours, minutes, seconds
- For example: 2 hours, 10 minutes, 30 seconds
-
h, m, s
- For example: 2h, 10m, 30s
-
h:m:s
- For example: 2:10:30
From a task
To add a time entry from a task:
- In the upper-left of a task, click the Track Time field.
- Enter the amount of time worked.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- Select a date and time range.
- Choose to mark the entry as billable or non-billable, add a description, or add time tracking tags.
- Click Save.
You can also add a time entry from a task's Relationships section after adding the time tracked column.
From List or Table view
To add a time entry from List or Table view, you must first add the time tracked field.
From a List view or Table view:
- Click the time tracked field.
- Enter the amount of time worked.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- Select a date and time range.
- Choose to mark the entry as billable or non-billable, add a description, or add time tracking tags.
- Click Save.
From Board view
To add a time entry from Board view, you must first add the time tracked field.
From a Board view:
- Click the time tracked on a task card.
- Enter the amount of time worked.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- Select a date and time range.
- Choose to mark the entry as billable or non-billable, add a description, or add time tracking tags.
- Click Save.
From Gantt view
To add a time entry from Gantt view, you must first add the time tracked field.
From a Gantt view:
- Click the time tracked or the clock icon next to a task.
- Enter the amount of time worked.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- Select a date and time range.
- Choose to mark the entry as billable or non-billable, add a description, or add time tracking tags.
- Click Save.
From Timesheets
To add a time entry from Timesheets:
- To the right of a task, hover over the date field and click the clock icon.
- Click the Enter time field and enter the amount of time worked.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- Select a date and time range.
- Choose to mark the entry as billable or non-billable, add a description, or add time tracking tags.
- Click Save.
From the toolbar
To add a time entry from the toolbar, you must first pin time tracking.
From the toolbar:
- Click the time tracking icon to open the Track Time modal.
- Enter the amount of time worked.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- Select a task.
- If you're on the Business Plan or above, this is optional.
- Select a date and time range.
- Choose to mark the entry as billable or non-billable, add a description, or add time tracking tags.
- Click Save.
From the Quick Action menu
To add a time entry from the Quick Action menu:
- Click Track Time to open the Track Time modal.
- Enter the amount of time worked.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- Select a task.
- If you're on the Business Plan or above, this is optional.
- Select a date and time range.
- Choose to mark the entry as billable or non-billable, add a description, or add time tracking tags.
- Click Save.
Track time unrelated to a task
Workspaces on the Business Plan and above can track time unrelated to a specific task. You can add this time to a task later!
Start a timer
To start a timer unrelated to a specific task:
- Open the Track Time modal from the toolbar or Quick Action menu.
- Click the start button.
Manually add tracked time
To manually add tracked time unrelated to a specific task:
- Open the Track Time modal from the toolbar or Quick Action menu.
- Enter the amount of time worked.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- Select a date and time range.
- Choose to mark the entry as billable or non-billable, add a description, or add time tracking tags.
- Click Save.
Add unrelated time to a task
To add your tracked time to a task:
- Open the Track Time modal from the toolbar or Quick Action menu.
- Click the time entry.
- Click Select task.
- Search for and select a task.
- To add the time entry for someone else, click your name and select someone from the dropdown.
- Click Save.