Checklists are an easy way to create and organize groups of to-do items within a task. You can even assign checklist items to another team member. 

What you'll need

• Checklists are available on all ClickUp Plans.
• Everyone, including guests, can create checklists.
• Tasks can have up to 250 checklists. Checklists can have up to 500 items. Checklist item descriptions cannot exceed 500 characters.

Create a checklist

To create a checklist from a task: 

1. Open the task where you'd like to create the checklist.
2. Scroll down to the Checklists section.
3. Click Create checklist.
4. Add each checklist item.
   • If you paste a list of items, you're given the option to create multiple checklist items from it.

You can drag and drop checklist items to reorder or move them from one checklist to another.

Get notified when a checklist item is created or resolved

To be notified when a checklist item is created or resolved, ensure you have enabled either the Checklist items created or Checklist items resolved notification in your settings and are following the task.

Create subtasks from a checklist

To create subtasks for all of the items in a checklist:

1. Hover over a checklist.
2. Click the subtask button.
3. Your subtasks are created immediately.
4. You'll be prompted to automatically post a comment with the newly created subtasks.

You can also click the subtask button on individual checklist items to create subtasks from each item.

Edit a checklist

After you create a checklist, you can use the ellipsis ... next to the checklist name to make changes.

Options include:

• Add Item: Add a new item to the checklist.
• Rename checklist: Give the checklist a new name.
• Assign all to: Assign all checklist items to a single Workspace member.
• Unassign all: Remove the assignee from all checklist items.
• Check All: Check all of the items as complete.
• Uncheck All: Uncheck all of the items.
• Save as template: Save the checklist as a template.
• Delete checklist: Delete the checklist and all its items. 

Assign checklist items

To assign a checklist item, click the assign icon to the right of the item and select someone. Each checklist item can only be assigned to one person at a time.

To get notified when a checklist item is assigned to you, ensure you have enabled the Checklist items assigned to me notification in your settings and are a follower on the task.

Nest checklist items

Items in your checklists can also be nested. A checklist item can contain up to 5 levels of indented sub-items.

To nest a checklist item you can either: 

• Use the tab key when adding a new item or editing the name of an existing one.
• Or, click and drag the item to the right using the drag handle. 

Create tasks or subtasks from checklist items

You can quickly and easily create tasks and subtasks from individual checklist items.

From the checklists section:

1. Hover over a checklist item.
2. On the right:
   • Click the plus icon to create a new task.
   • Click the subtask icon to create a subtask.
   • Click the ellipsis ... icon to edit the checklist item.

Find checklists and assigned checklist items

In List view, you can identify which tasks have checklists and how many checklist items have been completed. 

Look for the checkbox icon beside task names. The number next to the icon shows you the status of the checklist and its items.

You can also show tasks that have checklist items assigned to you when using Me mode. 

Checklists in the mobile app

Update checklists on the go with our mobile app. Any new or edits made to task checklists in the mobile app will appear in ClickUp on your computer.