Eliminate admin work on repeatable items like weekly reports, team meeting agendas, and client or customer updates with recurring tasks.

What you'll need

• Recurring tasks are available on every ClickUp plan. 
• With a paid plan, you can make all future recurring tasks visible. Learn more.
• Everyone, including guests, can create recurring tasks.

Recurring tasks

You can set tasks to recur on a regular interval with customizable schedules, recurrence, and task options.

Due dates

Recurring tasks use the due date as the date when the task will recur.

Start dates

You can set a start date for your recurring task from the Start date field.

The start date will always recur the same number of days before the due date.

Start and due times

You can also set a time for the recurring task to be created from the Add time field.

If a recurring time is not set, the task will recur at 11pm in the timezone of the user who set up the recurring schedule.

Closing a recurring task

When you mark a recurring task as closed before the due date, the task will recur immediately.

The next instance of the task is created immediately, according to the task's recurring settings.

If you want the next instance to be created when it's due rather than when it's done or closed, you can use the On Schedule option.

Show recurring tasks on your Calendar

On paid plans, you can display future instances of recurring tasks on Calendar views.

To see Closed recurring tasks on a Calendar view, the recurring task settings need to have a specified date and use the Create new task option.

Tasks in Multiple Lists

Tasks in Multiple Lists that recur and create a new task will only do so in their home List.

When people leave your Workspace

Recurring tasks assigned to or created by people who are no longer a part of your Workspace settings remain unaltered. The task will continue to recur at the set cadence.

Recurring task limitations

• Tasks with 500 or more subtasks, including nested subtasks, archived and closed tasks will not recur and the recurring settings will be removed from the task.
  • The total number of subtasks includes nested, archived, and closed subtasks.
  • To enable recurring, move or delete subtasks to less than 500, then set up your recurring settings.
• Tracked time is not carried over to new tasks on recurring tasks.
• Recurring tasks do not create instances in the past.
• Tasks with recurring settings in archived Lists, Folders, or Spaces will not recur.

Set up a recurring task

To set up a recurring task, you can create a new task, or using an existing task. 

If you use an existing task, it must be in a Not Started, Active, or Done status. Tasks in the Closed status won't recur.

To set an existing task to recur:

1. Click the dates field above the task description.
2. From the lower-left of the modal, click Set recurring. 
3. Select a date on the calendar or enter it into the Due date field. You can set due dates using natural language. 
4. Configure your recurring schedule.
5. Choose when the task should recur.
6. Choose your preferred task options.
7. Click Save to create your recurring task.

Recurring task settings

The following table describes the settings available for recurring tasks:

View all recurring tasks

Use the Recurring Task Overview to view all recurring tasks in your Workspace.

Edit a recurring task

You can edit instances of recurring tasks without impacting the recurring schedule.

To completely reset a recurring task, you will need to remove the recurrence. 

Edit start dates

To edit start dates: 

1. Click the dates field above the task description.
2. Click Start date in upper-right corner of the modal. If a start date has been selected, you can click the x to enter a new one. You can also select a new date from the calendar. 

Edit recurring task due dates

You can edit the due date of recurring tasks. Only updating the due date to a later date will impact the overall recurring schedule.

Setting an earlier due date

You can change the due date to an earlier date without impacting the recurring schedule.

For example, a task recurs on the 15th of each month. In October, you change the due date to October 10th. The next instance of the task will be due on November 15th.

Setting a later due date

When you change the due date to a later date, on or after the due date of the next instance, the recurring schedule is updated accordingly.

For example, a task recurs on the 15th of each month. In October, you change the due date to November 20th. The next instance of the task will be due on December 20th.

You can move a task forward up to the day before the next recurrence without impacting the recurring schedule.

Skipped recurring tasks

Adjusting the due date of recurring tasks to an earlier date can make it seem like an instance of the recurring task was skipped.

For example:

A task has a due date of the first Thursday in July. You add a recurring schedule on the task to repeat on the first Thursday of each month.

The next instance of the task is due on the first Thursday of August.

For the August instance of the recurring task, you manually change the due date back to the first Thursday in July.

The next instance of the recurring task will be the first Thursday in September.

Editing the due date of the August instance of the recurring task did not impact the overall recurring schedule.

If your recurring tasks appear to have skipped a recurrence, stop the task from recurring and set it up again.

Clearing due dates

Clearing the due date of the current instance of a recurring task will update all future instances to recur on the current date.

For example, you remove the due date from the current instance of the recurring task on June 10th without clicking Don't recur. The next instance will be due on July 10th.

Remap Subtask Dates

When you create new tasks as part of a recurring schedule, you can choose to remap subtask start and due dates.

When a parent task does not have start or due dates set, subtasks will keep their existing dates on any future instances.

The following table displays a weekly recurring task and its subtasks that remap their due dates:

Stop a task from recurring

To stop a task from recurring:

1. Open the recurring task. 
2. Click the due date.
3. In the lower-left corner of the date selector, click Recurs.
4. Select Don't Recur.

Recurring tasks and Automations

Recurring tasks made using task templates can't be used as an Automation trigger. This means that when you create an Automation using the Task created Trigger and Apply a template Action, you can't trigger the Automation from tasks created via recurring settings.

Recurring tasks and Custom Relationships

You can use Custom Relationships with recurring tasks.

Using Tasks from a specific List are not supported for recurring tasks. When a task recurs, any Tasks from a specific List relationships are not carried onto the new task.

You'll need to re-add related tasks after the new task is created.