New person on your team? You'll need to invite them to your Workspace as a member, limited member, or admin.
Need to collaborate with a person outside of your organization? Invite them as a guest by sharing specific items with them. Guests only have access to those shared items.
What you'll need
- You must be an owner or admin to manage billing.
- Owners, admins, and members can invite guests by sharing specific items, like Folders, Lists, and tasks with them.
- By default, owners, admins, and members can invite members. These settings can be edited and managed on your Workspace Security & Permissions page.
Subscription fees, permissions, and Workspace access
Some user roles are charged a subscription fee and some are not. Permissions and Workspace access also vary by user role. Take a look at the following articles for a full comparison:
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Owner, admin, and member-type user roles
Limited member and limited member read only user roles are slowly being released to every Workspace. Owners and admins will receive an email before these roles are activated in their Workspace.
- Guest-type user roles
Member-type user roles
The following roles are charged a subscription fee:
Guest-type user roles
The following role is charged a subscription fee:
Permission-controlled guests
Each paid plan includes a number of permission-controlled guest seats. For each member you invite, more permission-controlled guest seats are added.
The following table shows how the permission-controlled guest-to-member ratio works:
| Plan |
Number of permission-controlled guests available for a one-member Workspace The owner is the first member of the Workspace. |
Number of additional permission-controlled guests available per Workspace member invited |
Number of permission-controlled guests available when the second member is invited at any point in the billing cycle |
| Unlimited | 5 | +2 | 7 |
| Business, Business Plus, and Enterprise | 10 | +5 | 15 |
See the number of open permission-controlled guest seats in your Workspace
To learn how to check if your Workspace has open permission-controlled guest seats see our article Manage admins, members, guests!
Charges for exceeding your Workspace's number of permission-controlled guests
If you run out of permission-controlled guests and invite someone as a guest with permissions, they are converted to a member. You will be charged for this member.
You'll be automatically charged for a new member when:
- You've run out of permission-controlled guest seats and you invite a permission-controlled guest.
- You've run out of permission-controlled guest seats and you add a view-only or permission-controlled guest to a Team. When adding view-only guests to a Team, they automatically become permission-controlled.
You can reduce the number of permission-controlled guests by doing one of the following:
- Set an existing guest's permissions to view-only.
- Remove a view-only guest from all of their Teams.
- Remove a guest from your Workspace.