See time estimates in tasks, views, and Dashboard cards

Display the amount of time you and your team think each task is going to take.

You can see time estimates on individual tasks, while using views, and on a few helpful Dashboard cards.

What you'll need

  • Time estimates are available on all ClickUp plans.

    • Setting time estimates per assignee is available on the Business Plan and above.
    • The Time Estimated (legacy) and Time Reporting Dashboard cards are available on our Unlimited Plan and above.
    • The Billing Report Dashboard card is available on the Business Plan and above.
  • Owners or admins will need to enable the Time Estimates ClickApp.
  • Individual guests can use time estimates if a Workspace owner or admin has given them permission.

See time estimates on tasks

You can look at time estimates on individual tasks.

  1. Open a task.

  2. Click the estimated time to see the breakdown of time estimates per assignee.

See time estimates on views

You can add time estimates to the following views. The steps to add or show time estimates vary depending on your view.

You can add time estimates as a column or field on tasks on the following views:

In List and Table views, you can use Column Calculations to show the sum, average, or range of time estimates for your tasks.

You can display capacity and workload based on time estimates on the following views:

List and Table view

The Time Estimate ClickApp must be enabled for the Space before you can add a time estimate column to List or Table views.

To add a time estimate column to a List or Table view:

  1. Open the List or Table view.

  2. In the upper-right corner above the task table, click the plus icon.

  3. Search or browse for Time estimate.

  4. Enable Time estimate to add it as a column.

Calendar view

Show time estimates on task cards in Calendar view.

To show time estimates on Calendar view task cards:

  1. Open the Calendar view.

  2. In the upper-right corner, click Customize.

  3. Click Fields.
  4. Enable Time Estimate.

Screenshot of the Time Estimate toggle in the Customize menu in Calendar view.

Gantt view

To add time estimates as a column to any Gantt view:

  1. Open the Gantt view.

  2. In the upper-left, click the plus icon to add a column.
    Screenshot of the plus icon in Gantt view.png

  3. Click Time Estimate.

Workload view

You can show and calculate capacity based on time estimates in Workload view.

To display workload by time estimates in Workload view:

  1. Open the Workload view.

  2. In the upper-right corner, click Workload.

  3. Select Time Estimates.

Team view

You can show and calculate workload based on time estimates in Team view.

To display workload by time estimates in Team view:

  1. Open the Team view.

  2. In the upper-left corner, click Workload.

  3. Select Time Estimate.

See time estimates on Dashboard cards

You can view time estimates on the following Time Tracking cards available on our paid plans:

Cards Unlimited Plan and above Business Plan and above
Time Reporting Yes Yes
Time Estimated (legacy) Yes Yes
Billable Report No Yes

The Time Estimated (legacy) Dashboard card includes any task with a time estimate. The Time Reporting and Billable Report cards will include time estimates on tasks that have at least one time entry.

These Dashboard cards do not include Time Estimates Rollup as each task and subtask time entries are shown separately.

To show time estimates when adding a new Dashboard card or updating an existing card:

  1. Open a Dashboard.

  2. Switch to Editing mode.

  3. Add a new card or update an existing Dashboard card:

    • Click + Add card and select one of the cards listed above or

    • Click on the Settings icon of an existing card.

  4. Click on the toggle to Show Time Estimates.

  5. Click Add card or Save.

  6. Your Dashboard card will now include time estimates!

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