For time tracking reporting in ClickUp, use cards to build your own Time Tracking Dashboard!
Widgets were renamed to cards on March 9th, 2023.
What you'll need
- Time Tracking cards are available on all paid ClickUp plans.
- Time Reporting, Time Estimated, and Time Tracked cards are available on the Unlimited Plan and above.
- Timesheet and Billable Report cards are available on the Business Plan and above.
- Exporting Time Tracking cards is available on the Business Plan and above.
- The Dashboards ClickApp is enabled in every new Workspace by default, but a Workspace owner or admin may disable the ClickApp.
- Guests can be invited to specific Dashboards with view only permissions.
- Users on the Business Plan and above can export Time Tracking card data. You can search for Custom Fields to add them to your Dashboard card.
Time Tracking card types
There are several customizable Time Tracking cards designed to meet your reporting needs.
Time Reporting card
See all your time entries, filter by multiple properties, and display in customizable groups. Tasks must have time tracked to be included in the Time Reporting card. Date-defined filters will only show tasks that have time tracked within that period.
Group by task, List, Folder, or Space and users up to two levels through the grouping menu in the card settings.
Toggle on Time Estimates to display the estimated time in a column.
Select billable or non-billable time entries from the dropdown.
- Enable the Include subtasks option to include subtask and nested subtask data.
The Time Reporting card exports can take up to 10 minutes to complete.
See time tracked for a given week, month, or any custom range.
When you enable the Me mode filter, tasks only display if you are assigned to them and have time tracked on them.
Drill down to the task and the individual time entry.
Show time grouped by day and compare against a 12 hour day.
Get a grand total of time per selected time range.
To change the time from a 12 hour day, you can set the default number of hours in a workday in the Time Estimates ClickApp.
Similar to the time reporting card, billable time is a quick way to display a report with only billable time.
Time Estimated (legacy)
Quickly view time as a team resource for planning projects.
This report does not provide a time period filter. Time estimated is not inherently related to exact dates. Therefore, adding a time period filter for this feature would render its comparison with the time tracked feature useless.
This card also gives you the ability to export much more data.
Time Tracked (legacy)
See the total of how much time each person in your Workspace has tracked.
With cumulative time tracking logs for each Workspace user, there’s accurate information on how time-consuming a List of tasks has been
Enable the Include subtasks option to include subtask and nested subtask data
Export the data for even more information
In your export, the User Period Time Spent column displays the time tracked by the user on the task you're looking at during the range you selected in the card settings. The Task Time Spent column displays the time that the user spent in total on the task you're looking at.
Create a Time Tracking card
You can create Time Tracking cards for new or existing Dashboards:
- Open a Dashboard:
- ClickUp 2.0: Select a Dashboard from the Sidebar.
- ClickUp 3.0: In the Sidebar, click Dashboards to open the Dashboards Hub. Select a Dashboard.
Customization options vary based on card type. The following options are available for most Time Tracking cards:
|Time range||Choose a preselected or custom time range to report on.|
|Time Tags||Filter time entries by specific labels.|
|People||Choose which users you want to see time tracking data for in your report.|
|Billable||Choose whether you want to display billable time, non-billable time, or both.|
|Show Time Estimates||
Choose to display time estimates in the data.
Choose to include archived tasks in the data.
|Include Tasks in Multiple Lists||
Toggle on to display time tracked from tasks in Multiple Lists.
This option is only available for the Time Estimated (legacy) and Time Tracked (legacy) cards.
Choose to include subtasks in your reporting.
This option is available for the Time Reporting, Billable Report, and Time Tracked (legacy) cards.
Add additional filters to further adjust the scope of your card.
Export data from a Time Tracking card
Users on the Business Plan and above can export Time Tracking card data.
To export data:
- Open a Dashboard.
- At the top, click Editing.
- Hover over the card you want to export.
- In the upper-right corner of the card, click the ellipsis ... menu.
- To export legacy cards, click the download icon below the ellipsis ... menu.
- Click Export.
When exporting data from the Time Tracked (legacy) card, the User Period Time Spent column represents the time tracked by the user on the task you're looking at during the range you selected in the card settings. The Task Time Spent column represents the time that the user spent in total on the task you're looking at.
Once your card is created, you can hover over it to display several options in the upper-right corner.
Your Dashboard must be in Edit mode to see all options. In the upper-left corner, click the toggle to enable or disable Edit mode.
|Time Tracking card type||Card options|
|Time Estimated (legacy)||
|Time Tracked (legacy)||
Export Time Tracking data
To export time tracking data, click the ellipsis ... menu in the upper-right corner of your card and select Export to download its data in CSV format. On legacy Time Tracking cards, click the download icon in the upper-right corner.
You'll see the following columns and more when you export:
|Username||The name of the person who tracked time on the entry.|
|Time Entry ID||The unique ID associated with the entry.|
|Description||If a description was added to the entry, see it in this column.|
|Billable||If the entry was marked billable, TRUE appears in this column. If it was not, FALSE appears.|
|Time Labels||Any time labels applied to this entry.|
|Start Text||The exact start time and date of the entry.|
|Stop Text||The exact stop time and date of the entry.|
|Time Tracked Text||The exact amount of time tracked for this entry.|