Join, schedule, and manage events from your toolbar using Calendar Glance!

Calendar Glance is a limited version of your Planner that can be accessed by hovering over the calendar icon or event name in your toolbar.

When using the ClickUp desktop app, you can also see meeting information in your menu bar on Mac or system tray on PC!

What you'll need

• The Planner and Calendar Glance are available on every ClickUp plan.
• Guests can use the Planner and Calendar Glance.
• The Google Calendar integration and Outlook Calendar integration are available on every ClickUp plan.

Connect an external calendar

Upcoming and in-progress events are only displayed in your toolbar after you've connected your Google Calendar or Outlook Calendar.

Join video conferences

You can join in-progress or upcoming video conferences from Calendar Glance.

When a video conference starts, the calendar icon in the toolbar will turn into a Join button.

To join an upcoming video conference from the toolbar:

1. Hover over Calendar Glance and click the event you want to join.
2. Click the video conference app to join the call.

View and edit events

Save time by viewing and editing events from Calendar Glance:

1. Hover over Calendar Glance and click the event.
2. The event preview will open, where you can see its details or make changes if you have permission.

Create events

To create an event from Calendar Glance:

1. Hover over Calendar Glance and click an available time slot.
2. Select an event type.
3. Name the event.
4. Add additional details to the event:
   • Edit the event time and duration.
   • Add a video call provider.
   • Add participants to the event.
   • Link ClickUp tasks and Docs to the event.
   • Add a description to the event.
   • Change the privacy or transparency of the event.
   • Edit the event reminders.
5. Click Save.

Change the AI Notetaker type for an event

Events with a video call show a selector in the event preview.

To change the AI Notetaker type from Calendar Glance:

1. Hover over Calendar Glance and click the event.
2. In the event preview, click Add AI Notetaker or the current Notetaker type.
3. Select No Notetaker, Personal Notetaker, Shared Notetaker, or Workspace Notetaker.
4. If the event recurs, the Edit recurring event window opens. Select an option and click Save:
   • This event: Changes the Notetaker type for this event only.
   • All events: Changes the Notetaker type for every event in the series.