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Customize your Planner

Customize your Planner by updating the week, timescale, timezone, and much more!

What you'll need

Change week and timescale

Change the week and timescale of your Planner to only display the dates you need to see.

Change the week

To move between days and weeks, scroll left or right.

To select a different week:

  1. In the upper-left corner of your Planner, click the current month.
    Screenshot of the current month in Planner.png
  2. Select the week you want to view.

Change the timescale

Customize your Planner's timescale using keyboard shortcuts or the timescale dropdown.

Using keyboard shortcuts

You can change your Planner's timescale using the following keyboard shortcuts:

  • 1 day - 9 days: 1 through 9
  • Week: Shift + W
  • Month: Shift + M

From the timescale dropdown

To change your Planner's timescale:

  1. In the upper-right, click the current timescale. By default, Week is selected.
  2. Select a timescale:
    • Day
    • 4 days
    • Week

To hide weekends on your Planner, click the Show weekends toggle off.

Hide or show the Planner Sidebar

By default, the Planner Sidebar is expanded. To hide the Planner Sidebar:

  1. On the left, hover over the Planner Sidebar.
  2. At the top, click the double arrow icon.

Screenshot of the double arrow icon.png

To show the Planner Sidebar, click the double arrow icon at the top of your Global Navigation.

Change the timezone

Customize which timezones are displayed in your Planner.

Each timezone you add displays a column on the left side of your Planner. Reorder timezones by dragging and dropping them.

Screenshot highlighting timezones in Planner.png

Add a timezone

To add a timezone:

  • In the upper-left corner, click the plus icon next to the current time zone. Search for and select a new timezone.
    Screenshot of the plus icon.png
  • In the dock at the bottom of your Planner, search for and select a timezone.

Remove a timezone

To remove a timezone:

  1. In the upper-left corner of your Planner, click the timezone.
  2. Select Remove.

Customize your Planner's settings

To open your Planner's settings, click the settings icon in the upper-right corner of your Planner or Personal Calendar The settings menu includes the following pages:

  • Appearance
  • Accounts
  • Upcoming meetings
  • Time blocking
  • AI Notetaker

Appearance

The table below shows all customization options in the Appearance section of your Planner's settings:

Option Description
Event style Choose between the subtle and solid styles.
Time block style Choose how your time blocks are displayed in the grid.
Start week on Choose to start your week on Sunday or Monday.
Others
  • Show weekends: Show weekends.
  • Show week numbers: Show week numbers in the header beside the month in the upper-left corner. Week numbers are only displayed when using the Week timescale.
  • Always open at the start of the week: Always open your Planner at the start of the week.
  • Save personal events quickly: Automatically save personal events without asking for a confirmation.

Accounts

The table below shows all customization options in the Accounts section of your Planner's settings:

Option Description
Remove account To remove a connected calendar, click the ellipsis ... icon to the right of the calendar and select Remove account.
Add account Add a new calendar to your Planner.
Default calendar Select the default calendar that opens.
Conferencing Set up a video conferencing integration or remove your current one.

Upcoming meetings

The table below shows all customization options in the Upcoming meetings section of your Planner's settings:

Option Description
Show time left Show the time left in the current meeting rather than the time until the next.
Show in desktop Show upcoming meetings in your computer's menu bar on Mac or system tray on PC.

Time blocking

The table below shows all customization options in the Time blocking section of your Planner's settings:

Option Description
Show tasks assigned to me with due date

Display tasks that are due directly below their due date. 

Screenshot of two due tasks.png
Personalization Create a custom prefix for tasks created in your Planner.
Working schedule Customize your working hours. When using AI Time-Blocking, times outside your working hours will not be recommended.

AI Notetaker

The table below shows all customization options in the AI Notetaker section of your Planner's settings:

Option Description
Auto-scheduling Select the primary calendars you want AI Notetaker to automatically join.
Personalization Change the display name and join message of your AI Notetaker.
Notes Content
  • Recording: Choose to include or not include a call recording in your meeting notes. 
  • Transcript: Choose to include or not include a call transcript in your meeting notes.