Sync, schedule, and join Google Calendar events from ClickUp, use Google Calendar tools with Brain AI, get link previews for calendar events, and more!
The Google Calendar integration is available on every ClickUp plan.
The Google Calendar integration is private. No one else in your Workspace can access your Google Calendar through this integration.
You may need to occasionally re-authenticate your Google account based on your organization's security policies.
Guests and limited members can use the Google Calendar integration.
Features
Only personal connections are supported for Google Calendar. The following features are included:
| Feature | Description |
| Two way sync to Google Calendar | See and update Google Calendar events in your Planner. |
| Tools | Use Google Calendar tools in your Agents and Brain. |
| Start meetings and other commands | Use Google Calendar commands from the AI Command Bar. Open Google Calendar: Launch Google Calendar quickly from ClickUp. Show Calendar Schedule: Check your schedule or join meetings from ClickUp. Start a meeting: Start a meeting from ClickUp. |
| Realtime sync | Sync Google Calendar events with all of your Calendar views. |
| Sync tasks to calendar | Sync tasks from a Space, Folder, or List with a Google Calendar. |
| Google Calendar Automations | Use Google Calendar Triggers and Actions in your Automations. |
| AI Notetaker | Have AI Notetaker take notes or record Google Calendar meetings. |
| Rooms and resources | List conference rooms and resource calendars in your Google Workspace domain so you can book them on calendar events. |
Connect Google Calendar
Learn how to connect Google Calendar. Only personal connections are supported for Google Calendar.
If you see No Calendars for this user when trying to connect your Google Calendar, disable ad-block and reauthorize permissions. If you're unable to authorize ClickUp, visit your security settings and verify that your Google account is configured to allow access.
Sync and schedule events using Planner
Once Google Calendar is connected, you can access, create, and join Google Calendar events from your Planner. You can also ask AI to schedule events from anywhere in ClickUp!
Event visibility in Planner
The visibility of your calendar events in Planner depends on your Google Calendar settings.
In Google Calendar, calendars can be shared two ways:
- Public: Public calendars can be subscribed to from outside the Google workspace.
- Workspace: Workspace calendars can only be found and subscribed to by people in your Google workspace.
Google Calendar offers three levels of detail:
- Full details: If someone searches your calendar and you use this option, they'll see all details of the meetings you have. For example, the title, summary, and attendees.
- Free busy: If someone searches your calendar and you use this option, they'll see when you have meetings but the title of every meeting will be Busy. No further details will be shown.
- Not shared at all: If someone searches your calendar and you use this option, they won't see anything on your calendar.
Use Google Calendar tools with Brain AI
After connecting your account, you can use Google Calendar tools in Brain and Agents!
You can also allow a Super Agent to search calendar events by activating External Search for Google Calendar in its profile.
View or join events from the AI Command Bar
After connecting your Google Calendar, you'll see today's calendar schedule when you open the AI Command Bar.
Sync Google Calendar events with Calendar views
After connecting your Google Calendar, you can show or hide Google Calendar events in your Calendar views. Syncing applies to all of your Calendar views in the Workspace.
To sync a Google Calendar with your Calendar views:
- Open the Calendar view.
- In the right sidebar, scroll down and click Your calendars to expand available calendars.
- If you don't see this section, expand the right sidebar by clicking it.
- Select the Google Calendar you want to show.
- Google Calendar events will sync with all of your Calendar views.
Google Calendar link previews
When you paste a link in ClickUp, you can choose from two link preview types: Inline or Preview.
When you paste a link mid-sentence or within existing text, it will default to Inline. When you paste a link on a new line, it will default to the last preference you selected.
Link previews work in task descriptions, comments, Docs, and Chat messages. Certain ClickUp objects, like tasks, have their own preferences that override your general preference.
To manually change a link preview type, hover over it and click the ellipsis … icon.
Sync tasks with Google Calendar
Sync tasks from specific Spaces, Folders, or Lists with Google Calendar and vice versa.
Syncing tasks with Google Calendar is different from syncing your Google Calendar events with your Planner.
With default settings, tasks are created as busy events in Google Calendars, so we recommend creating a brand new Google Calendar for the sync.
You can quickly show or hide the new Google Calendar to reveal your tasks. You cannot sync ClickUp tasks to a shared Google Calendar.
When you sync calendar events from Google Calendar to ClickUp:
- New Google Calendar events will be displayed in Calendar views in the Space, Folder, or List.
- Changes you make to the event in Google Calendar will be reflected on your calendar in ClickUp.
- Changes you make to an event in Google Calendar will not update the related task in ClickUp.
- You can view the event in ClickUp, and click a link to view and edit the event in Google Calendar.
- Only calendars from the My Calendars section of Google are available.
- You can toggle your specific Google calendars on or off.
- Events created in Google Calendar do not create a new task in ClickUp.
- Google Calendar tasks will not sync to ClickUp.
- Google Calendar will show tasks as 30-minute blocks regardless of the task's true length.
Set up the sync
To sync tasks with Google Calendar:
- In the App Center, open Google Calendar.
- To the right of Sync tasks to calendar, click Manage.
- Click Add sync.
- Select a source, destination, and filters.
- Click Add sync.
- To add another sync, click Add.
The table below shows which tasks sync and which don't using the integration.
| Tasks that sync | Tasks that don't sync |
| All tasks from the selected Workspace location or the tasks assigned to you in the selected location. | Future recurring tasks. Only the current instance of the recurring task will be displayed in Google Calendar. |
| Tasks with a start date and/or due date: A start date or due date is required for tasks to sync to Google Calendar. Tasks with start or due dates but no specific start or due time are created as all-day events. Tasks with only a due date will sync starting 1 hour before. |
Tasks without a due date or with a due date in the past. |
| Certain task updates: Task name: Renaming a task will update the related Google Calendar event. Start date and time: Updating a task's start date or time will update the related Google Calendar event. Due date and time: Updating a task's due date or time will update the related Google Calendar event. Task updates can take several minutes to reflect in Google Calendar. |
Tasks without a start date or with a start date further than 60 days in the future. |
| Tasks in Closed statuses. |
Duplicate events
If you sync tasks with your Google Calendar, disconnect your Google account from ClickUp, then sync tasks with your Google Calendar again, the old events are not automatically removed by Google. These events can only be removed manually.
Show Google Calendar events from Home
Display Google Calendar events from Home using the Agenda card!
Remove the Google Calendar integration
When removing your Google account, it will be removed from the entire Workspace for security reasons. This can impact sending emails from ClickUp, integrating your Google Calendar, and uploading attachments from Google Drive. You'll need to re-add your Google account to continue using these features.
After you delete the integration, tasks synced from ClickUp must be manually removed from your Google Calendar.
To remove the Google Calendar integration:
- In the App Center, open Google Calendar.
- To the right of Connected, click the ellipsis ... menu.
- Click Disconnect.
- To confirm, click Disconnect.