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Intro to Lists

Lists are in the middle of ClickUp's Hierarchy and hold every task in your Workspace. Tasks cannot exist outside Lists.

Screenshot of the ClickUp Hierarchy.

Folders and Subfolders are optional and can hold multiple Lists, creating a more granular organizational structure.

Feature availability and limits vary by plan and user role. Learn more

Create a List

Create a List to store tasks.

Manage List settings

Customize settings for each List in your Workspace.

Find Lists in your Workspace

Lists display in different locations depending on where you are in your Workspace.

Access point Description
Tasks Open a task to see its parent List, Subfolder, Folder, and Space in the upper-left navigation breadcrumbs.
Hierarchy

In ClickUp 4.0, you can access all of your Spaces, Folders, Subfolders, and Lists from your Home Sidebar or the Spaces Sidebar.

In ClickUp 3.0, you can access all of your Spaces, Folders, Subfolders, and Lists from the Sidebar.

Click the expand icon next to any Space, Folder, or Subfolder to view its Lists.
Location header You can see your current location in the Hierarchy in the location header.
List view

In List view, tasks are grouped by List by default.

In List views at the Space level, the name of each List's parent Folder or Subfolder displays above it.
Board view

In Board view, you have the option to show or hide task locations. 

To show or hide task locations:

  1. In the upper-right corner, click Customize.
  2. Select Board options.
  3. Click Task locations to show or hide task locations. 

Parent Lists, Subfolders, and Folders are displayed in the upper-left corner of each task in Board view.
Team view

In Team view, you have the option to show or hide task locations. 

To show or hide task locations:

  1. In the upper-right corner, click Customize.
  2. Select Team options.
  3. Click Task locations to show or hide task locations. 

Parent Lists, Subfolders, Folders, and Spaces display above each task name.

Team view is available on the Unlimited Plan and above.
Gantt view

In Gantt view, you can visualize the tasks in a List by color. On the Gantt chart, a colored circle will represent the priority, status, or List that the task is in. 

For example, if a task has high priority and you choose to color tasks by priority, that task will have a red circle.

To set task colors:

  1. In the upper-right corner, click Customize and select Gantt options.
  2. Click Color tasks by.
  3. Select an option.

Unlimited uses of Gantt view are available on the Unlimited Plan and above.

List statuses

Set statuses for tasks in this List. Statuses let you visualize different phases of your task workflows. For example:

  • To do
  • In progress
  • Review
  • Complete

Add a List to your favorites

Add your most-used Lists to your favorites.

Locate your List ID

List IDs can be accessed any time from your URL:

  1. Open the List.
  2. In your URL, the List ID is the set of numbers directly following /l/ or /li/.

Screenshot of a List ID in the URL of someone's Workspace.png

Change a List's icon or color

Customize your List with a unique icon or color:

  1. Open your List settings.
  2. Hover over Color & Icon.
  3. Select an icon, color, or both.

Screenshot of the icon and color options.png

Move a List

To move a List to a new location:

  1. Open your List settings.
  2. Hover over Move.
  3. Select a new location.