How to use ClickUp for Real Estate Agencies

From conquering sales goals to satisfying customer demands, real estate agents certainly have a high professional standard to live up to. Luckily, ClickUp provides many concrete solutions to meet these needs!

Start with Structure

ClickUp's Hierarchy structure ensures that all agents have clear direction and purpose in the tasks that they are assigned. While most of ClickUp's features are completely optional, the majority of ClickUp's Hierarchy is not. This is because we feel strongly that project management works best when there is a strong unifying structure for guidance.


Your Workspace acts as the overarching container for all of your ClickUp workflows. Create a Workspace for your real estate agency to manage your entire business in one place.


Create a Space called Real Estate where you can include information about agents and their potential clients. You can also include other Spaces in your workflow to manage your business, such as Human Resources, Marketing, etc.

Spaces can also be made private if you need to restrict who has access to view specified information.


Add a Folder called Agents within your Real Estate Space. This will be where you put your Lists of agents within the company. Folders in ClickUp are optional, but strongly recommended for this setup!


Dedicate each List within your Agents Folder to a specific agent. Lists act as tabs within their parent Folders, so this is a great way to view and manage the individual workflows of employees.


Tasks are where you'll be spending the majority of your time in ClickUp, as they represent the concrete action items you'll need to complete to check off Lists and Folders. 

Add tasks for each property or potential client agents are managing. Within each task you'll find tons of customizable features, including assigned comments, statuses, and subtasks. These features can be turned on or off at any time depending on what you need to meet your goals!

Screenshot of a task with an assigned comment in it.

ClickUp Features and ClickApps

Templates: Once you've developed your Hierarchy in a way that works for you, create templates for your favorite Lists and checklists. These will save you a ton of time instead of creating new workflows for each new client or agent that joins your company!

Statuses: The sales process can often take unexpected turns, so simple statuses may not always be sufficient for your task workflows. With statuses, you can determine the exact progression that a task will go through on its road to completion. 

Screenshot of some custom statuses for the real estate use case.

Custom Fields: Add unique task fields to manage property pricing, offers and sales made, and more. 

Screenshot with some Custom Fields a real estate agent may use.

Note: Some people like to use Custom Fields to represent task statuses (as shown above), instead of our actual status feature. If you choose to do this, we recommend just using Open and Closed only in conjunction with your Custom Fields.

Time Estimates: This feature helps you set clear standards and expectations for your team as to when tasks need to be completed. It also enables you to gain insight into whether or not your time expectations for task completion are realistic.

Calendar View: As you may know, tasks do not always go as planned! By implementing a Calendar View, you can easily drag and drop tasks to reschedule them, as well as set due dates and start dates.

Utilize our Google Calendar integration to sync your ClickUp tasks directly with your Google Calendar as well!

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